July 23, 2017

Confidential Document Destruction

Facilities Services will no longer pick up confidential documents for destruction, except for the annual RecycleMania Shred Event. But there are multiple options for disposal of confidential documents. All require a completed RM-3 (document destruction form) that is to be submitted to Ruth Lovelace, Director of Environmental Health & Safety, before confidential materials are destroyed. She will review for compliance and return a copy to you with her signature. Records information and forms may be found at the Library of Virginia website, http://www.lva.virginia.gov/agencies/records/

Options for destruction:

1- The Copy Center shreds for $4 a box. They do not offer pick-up service.

2 – University contract for document destruction. Departments will absorb this cost. Referencing standard paper size boxes, departments can either have the contractor pick up the boxes/bags of confidential documents or rent a collection container. The pricing for a pick-up is $3.50 per box/bag with a trip fuel surcharge of $44. The rental collection container prices vary based on the size selected: $13 for console, $18.50 for 65 gallons, and $23 for 95 gallons. It may be possible to coordinate the container drop-off and pick-up with other schedules on campus; this could allow the trip surcharge to be shared. Contact Anika Wilson, awilson3@umw.edu, for information on use of the contract.

3- Annual RecycleMania Shred Event