December 18, 2017

By Dec 4: Confirm Your Payroll Record Info

Please Contact Denise Frye, Benefits Administrator at dfrye2@umw.edu with any questions. 

Dear Colleagues, 

It’s that time again.  Please take a few moments before December 4, 2017 to verify and, if needed, update,  your mailing address and legal name as they appear in Human Resources and Payroll records.  This information must  be correct for the University’s year-end Employer Reporting, your W-2 statements, and the commonwealth’s  Affordable Care Act reporting.  Errors may result in federal penalties for the University.  

Review your name and address by logging into Payline and selecting “Pay History” to review the address and name on your pay stub or log into EmployeeDirect and click on “My Employment Profile” then “Personal”.     

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”,

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Then select “Accept” at the bottom of the screen

5.      Log out 

If you are unable to complete the update in Payline please forward your change of address to Gayle Robinson at grobinso@umw.edu  

If your name has changed and is no longer correct,  please contact Gayle Robinson at grobinso@umw.edu

The HR and Payroll systems must reflect the legal name as shown on your social security card. 

Again, please enter or submit all updates on or before Monday, December 4th to ensure the address is updated for year-end processing. 

Thank  You