July 3, 2015

Banner is Available

The following message is from the Office of Administration and Finance:

Fiscal year end processing on Banner is complete and Banner, including SSB, is now available.  We appreciate everyone’s cooperation and patience.

Happy New Fiscal Year!

Allyson P. Moerman, CPA.CITP, CGFM, CGMA
Associate Vice President for Finance and Controller
University of Mary Washington

Open Forum for Director of Graduate Admissions

The following message is from Enrollment Management:

On behalf of the search committee, I am pleased to announce that two candidates will be on campus next week for the position of Director of Graduate Admissions.   I hope that you can be available to meet the candidates during their open forum presentations when they will speak on the issue– Graduate Enrollment and UMW’s draft Strategic Plan; Mary Washington 2020: Excellence, Impact, Distinction (relative to Goal 5/ Objective 3). Candidates will have time to take questions from the audience.  The CV’s for these two candidates are available in an email sent to you on Wednesday, July 1.


Kimberley Buster-Williams, Ed.S.
Associate Provost for Enrollment Management

Voluntary Self-Identification of Disability

Dear UMW Faculty and Staff,

Because we do business with the government, we must reach out to hire and provide equal opportunity to qualified people with disabilities.  UMW values diversity and seeks to ensure the success of all members of the university community.  To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability.  Completing this form is voluntary, but we hope that you will choose to fill it out.

Your answer will not be used against you in any way.  Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years.

Information about workplace accommodations for your review, or you may contact the AAEEO Officer at extension 1214.

Follow this link to the Survey:
Take the Survey

Or copy and paste the URL below into your internet browser:

Final Reminder: Zarca Online Survey Tool to be replaced

The following message is from Office of Institutional Analysis and Effectiveness: 

Final Reminder: Zarca Online Survey Tool to be replaced 

This is a final reminder that the University online survey tool (Zarca) will be replaced by Qualtrics software (provided by Qualtrics) effective July 1, 2015. It is important that individuals and administrative units with Zarca accounts download their surveys and associated data prior to the expiration of the software on June 30, 2015. If you need assistance, please contact me directly or Pam Lowery at plowery@umw.edu.

The new university online survey – Qualtrics is now available for all faculty, staff and students from anywhere in the world at http://umw.qualtrics.com . For more information on Qualtrics software and how to create a UMW Qualtrics account, visit http://academics.umw.edu/iae/outcomes-assessment-2/qualtrics/ .  If you have any comments, concerns or questions, please contact the Office of Institutional Analysis and Effectiveness at 540-654-1048 or send me a mail at tande@umw.edu

Taiwo Ande

Assistant Provost

Institutional Analysis and Effectiveness


Parking Decal Expiration


Don’t Wait …

If you have not registered for your 2015-2017 parking decal, do so now.

Note: The new decal (oval shape) is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.

To request a decal, use the following steps:

  • Select Banner Self-Service
  • Select Personal Information
  • Parking Management System

Anyone needing assistance should contact Robin Jones(540) 654-1129.


Important Message about UMW Alerts Registration

The following message is from the Office of Emergency Management and Safety:

UMW has an emergency alert notification system, but faculty, staff and students must register with the new system to customize their emergency notices—by text, phone or email—the way they want to receive them.

If you have not yet registered, you will receive a message from the Office of Emergency Management and Safety with step-by-step instructions to set up your account. Please make sure to register and also encourage others in the UMW community to sign up.

If you already have registered and want to make updates to your account, please visit https://member.everbridge.net/index/1332612387831817.

For more information, please contact Chris Cash in Emergency Management and Safety at ccash@umw.edu.

Please Note: At this time, the alert system is not available to anyone outside the UMW community. The emergency notification system will be available to those outside the UMW community at a later date.

Parking Notice for Orientation

The following message is from the Office of Parking Management. 

Greetings Campus Community:

UMW will host new students for Summer Orientation during the second half of June. This process is very important to help our new students and their families acclimate to the University community. Your support in creating a welcoming atmosphere for these campus guests is greatly appreciated.

As part of this process, the orientation committee has outlined the needed parking for orientation. This may alter where you will need to park during these days.

UMW Campus Community Parking Notice:

In support of UMW New Student Orientation, the following parking lot reservations shall apply.

NOTE:  This does not include handicap parking spaces; if you are eligible, those spaces remain available.

Orientation Student/Guest Parking Only

6/16/15 Transfer Orientation

GW lot

InBound Double Drive

OutBound Double Drive

6/17/15 STP Move-In/Ceremony

Jefferson Square

6/17- 6/18/15 & 6/22/15 through 6/25/15      Note: these areas are not reserved on 6/19 and 6/26

George Washington Hall (GW) lot

Inbound/Outbound Double Drive


6/17-6/19/15 & 6/22/15 through 6/26/15

Marshall/Russell  lots


Jefferson Square

6/18- 6/19/15 & 6/23/15 through 6/26/15

Anderson Center reserved for Handicapped

Contact Parking Management with questions, 540-654-1129,

or via email: Robin Jones, Parking Management Supervisor rjones@umw.edu


Help Needed for New Student Orientation

UMW Colleagues,

There are only eleven days left until the students and their guests arrive on campus for New Student Orientation!  We are very excited about the upcoming class and look forward to helping them acclimate to life at Mary Washington.  Orientation is a critical step as they learn more about our campus, services, and people that will guide them toward academic success and a great experience of learning and discovery.

There is a place for you to participate in New Student Orientation and to help our new students and their guests begin their UMW experience.  I am reaching out to all faculty and staff to encourage those who are able to volunteer and meet our new students and their guests.

We are excited to have faculty and staff assist with various functions on June 17, 18, 19, 20, 23, 24,25, and 26.  Multiple volunteer opportunities exist throughout these days in different venues across of campus.

You can also sign-up to volunteer as:

Greeters, Parking Assistants, Directional Guides, and Information Guides.  (There is a specific need for volunteers as Informational Guides at Lee Hall and Palmieri Plaza.)

Please click on the link below to view the online sign-up sheet.


If you did not volunteer last year, please email Colin Coleman with your preferred shirt size.  If you did volunteer last year, we ask that you use the polo provided for you last year.

If you have any questions or concerns about signing-up or specific volunteer duties, please contact Colin Coleman ccolema4@umw.edu or Greta Franklin gfrankli@umw.edu.

Thank you in advance for supporting New Student Orientation.


Rick Hurley



Scholarships for Children of UMW Employees

UMW employees’ children who plan to attend UMW in fall 2015 could be eligible for a UMW scholarship! If your dependant child is planning to attend UMW, please email the Office of Financial Aid at finaid@umw.edu and include your child’s name and student ID number. Please contact the Financial Aid office by June 30, 2015. Scholarships will be awarded in early July.

Students that recieved these scholarships for the 2014-2015 year are automatically considered for renewal if they continue to meet all eligibility requirements.

Information regarding the specific criteria for these scholarships can be found at http://adminfinance.umw.edu/financialaid/scholarship-information.


Farewell Reception for Doug and Beth Searcy, June 8


Farewell to Doug and Beth Searcy

Monday, June 8
3:00-4:30 p.m.
The Link (Randolph/Mason Hall Complex)

Please join members of the UMW community as we bid fond farewell to Dr. Doug Searcy, Vice President for Student Affairs, and Beth Searcy, Director of Admissions Events and Strategic Initiatives. The Searcys are leaving UMW for new horizons, as Doug becomes President of Barton College in Wilson, NC and Beth assumes the role of Barton’s First Lady. Come wish the Searcy family success and happiness in their new home!