July 30, 2014

Important Campus Disruptions

Campus Water Outage

On Thursday, July 31, 2014, there will be a water outage that will affect the following buildings:  Woodard Hall, Mercer Hall, Willard Hall, Virginia Hall, Seacobeck Hall, Monroe Hall, Lee Hall, Trinkle Hall, the new Campus Center, Ball Hall, Custis Hall and Madison Hall. This outage is required to support water and steam line relocations at Woodard Hall during the current steam outage. The outage will be in effect from 5 p.m. Thursday, July 31, to 4 p.m. Sunday, August 3. Your cooperation is greatly appreciated. Please contact Sid Lambiott with any questions or concerns via email or at 540/654-2085.

Access Road Closure at Lee and Trinkle Halls

Beginning Monday, August 4, 2014, and continuing through Friday, August 15, 2014, there will be construction work occurring along the access road to the Lee Hall loading dock due to the Stormwater Improvement Project. No parking will be available along the road during this period. Deliveries will be accommodated, but the nature of the work will require a 48-hour notice to adjust the project  work schedule. Please contact Les Johnson at extension 2100 or via email to schedule a delivery during this period. We understand the timing is inconvenient but your cooperation and understanding are appreciated.

Thank you.

Richard R. Pearce

Vice President for Administration and Finance and CFO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1020

(540) 654-1162 (fax)



Reminder: August 1 Pre-fall semester break

Dear Colleagues:

Don’t forget to plan for and enjoy your day off for our pre-fall semester break, next Friday, August 1.    Summer flex schedules may need to be adjusted.  The complete 2013 -14 UMW holiday  schedule is available at the link below.


Hope you’re having a great summer!

Sabrina C. Johnson

Associate Vice President for Human Resources and AAEE0

1301 College Avenue

Fredericksburg, Virginia  22401

Phone: ( 540) 654 1214

email: sjohnson@umw.edu

Kronos at UMW

The following is sent on behalf of the Finance Office:

Help Finance name the new University time reporting system and have a chance to win $25 EagleOne dollars.  Please read the attached pdf for more information.

Please contact me with any questions. KRONOS contest Final

Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance and Controller

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401


540-654-1168 – fax

Banner Action Planning Engagement

UMW Staff,

As you know, Ellucian’s Banner application is an important component of UMW’s portfolio of technology tools. UMW has been using Banner since 2004, and many departments depend on it to run critical operational processes.

In an effort to ensure UMW is using Banner as efficiently and effectively as possible, we have asked Ellucian to conduct what they call an Action Planning engagement. The Action Planning engagement involves capturing feedback from faculty, staff, and students who use Banner, and then analyzing the feedback to create an action plan for improvements and enhancement to the Banner system going forward. This engagement is available to UMW at no cost under its existing contract with Ellucian.

To provide your feedback regarding Banner, please complete the anonymous survey at the following link: https://ellucian.co1.qualtrics.com/SE/?SID=SV_01kyeyoJDcsP2u1.  Please complete the portions of the survey that are appropriate for your individual role on campus.  In most cases, completing the survey will take  approximately 10-15 minutes. Please be candid in your responses to this survey so that we can get the maximum benefit from the Action Planning process. I would appreciate if you would complete the survey as soon as possible, but no later than August 1, 1014.

Your candid participation in the online survey is critical to the success of this engagement.  I thank you in advance for your time and thoughtful participation as we work together to improve UMW’s use of our Banner system.

NOTE: Email with an embedded link can sometimes be used by an attacker for nefarious purposes. If you wish to confirm the veracity of this email message, please contact the UMW Help Desk at 540-654-2255 or  helpdesk@umw.edu.


Richard R. Pearce
Vice President for Administration and Finance and CFO
University of Mary Washington
1301 College Avenue
Fredericksburg, VA  22401
(540) 654-1020
(540) 654-1162 (fax)

Test of Area Warning System, Wednesday, July 23

The following message is from the UMW Office of Emergency Management and Safety:

The University will conduct quarterly testing of the Area Warning System on Wednesday, July 23. Testing will begin at 10 a.m. on the Fredericksburg and Stafford campuses. For more information, contact Christopher D. Cash, emergency systems integrator, at ccash@umw.edu or (540) 654-1579.

“Always…Patsy Cline” Returns to Klein Theatre

Two Fredericksburg area students will give encore performances when the University of Mary Washington Department of Theatre & Dance brings back the production of “Always. . . Patsy Cline” beginning Wednesday, July 9 at Klein Theatre.

Patsy-Cline-Taryn Snyder

Taryn Snyder plays Patsy Cline.

“Always…Patsy Cline” is based on the true story of Louise Seger, a fan of Patsy Cline, who gets the chance to meet Cline when she comes to her hometown for a show. Louise and Patsy become fast friends, bonding after the show over the troubles of life. Their friendship grew through a series of letters and phone calls that continued until Cline’s untimely death. The musical features many of Patsy Cline’s hits, including “Crazy,” “Walkin’ After Midnight,” and “I Fall to Pieces.”

Senior theatre major Taryn Snyder, who grew up in Fredericksburg before moving to Rochester, N.Y., plays the role of Patsy, while the role of Louise Seger is played by fellow senior theatre major Emily Burke, who graduated from James Monroe High School.

Performances will be July 9-12, July 16-19, and July 23-26 at 7:30 p.m., and July 12, 13, 19, 20, 26, and 27 at 2 p.m.

UMW’s original production ran in Klein Theatre for three sold-out weeks in February.

“Never in the history of our program have we experienced such a demand for tickets,” said Director Gregg Stull, chair of the Department of Theatre & Dance and the Department of Music. “We are thrilled to be able to offer this thrilling production to the greater Fredericksburg community this summer.”

Virginia Patterson Hensley, known as Patsy Cline, was a country singer from Winchester, Va., who crossed over in the 1960’s from country and western into the pop-music charts. She died at the age of 30 in a plane crash in 1963. Ten years later, Cline became the first female solo artist to be inducted into the Country Music Hall of Fame. Her plaque in the Hall of Fame reads: “Her heritage of timeless recordings is testimony to her artistic capacity.”

Emily Burke plays Louise Seger.

Emily Burke plays Louise Seger.

“Always…Patsy Cline” is directed by Stull, with musical direction by Christopher Wingert. Scenic design is by associate professor Julie Hodge and costume design is by associate professor Kevin McCluskey. Lighting and sound designs are by guest artists Catherine Girardi and Anthony Angelini.

Tickets are $40 for standard admission, $35 for students, senior citizens, UMW alumni, and the military and $25 for groups of 10 or more. For more information or to purchase tickets, call the Klein Theatre Box Office at (540) 654-1111 or visit umw.tix.com.

Budget Update

I write today to keep you informed about our efforts to balance the 2014-2015 internal operating budget.  As noted in my previous message of June 17, this exercise has become necessary due to the impact of the state budget for UMW. In order to close the gap, we need to identify $1.5 million in savings.

My Cabinet and I met for several hours on Wednesday to determine how to address our projected state appropriation shortfall.  We ruled out the immediate use of the recommendations from the Strategic Resource Allocation reports; primarily because we could not close the budget gap by doing so.  We also ruled out the need for layoffs or use of a university-wide position freeze, actions previously utilized by the university when faced with a similar situation.  However, on a case-by-case basis, we may find it necessary to freeze some vacant positions.

Ultimately, we determined that the best way to achieve the goal is to assign budget reduction targets to each Cabinet member’s area, proportional to that unit’s share of the total university budget.  Specific plans on how each unit will achieve its target are due to me next month.

I assure you that we will complete this exercise in a thoughtful manner that will seek to minimize any negative impact and that will continue to support the essential core mission and priorities of the university.  I am extremely disappointed that this situation has suddenly been thrust upon us (as well as all of public higher education in Virginia).  I am particularly troubled that anticipated state funds that would have supported a modest salary increase for faculty and staff are not forthcoming.  Nevertheless, I thank you so much for your patience and loyalty to UMW and for working with us as we move through yet another difficult time.


Notice of Upcoming Work on the Fredericksburg Campus

Progress on the University Center will expand beyond the construction fence beginning next week. On Tuesday, July 1, and continuing for most of the month, there will be additional temporary construction fencing between the existing University Center fence and the nearby corner of Virginia Hall at Ball Circle. The purpose of the fence is to protect our campus community from trenching and underground piping work which will eventually connect steam heat and domestic water to the University Center.

Your consideration and understanding about the continuing changes to the Fredericksburg campus are appreciated.


A. Leslie Johnson, Jr.

Capital Outlay Project Manager

President, Staff Advisory Council

University of Mary Washington

1301 College Ave.

Fredericksburg, VA 22401


office: 540-654-2100

cell: 540-446-1469


Important Message about New UMW Alert System

The following message is from the Office of Emergency Management and Safety:

UMW has launched a new emergency alert notification system, but faculty, staff and students must register with the new system to customize their emergency notices—by text, phone or email—the way they want to receive them.

If you have not yet registered, you will receive a message shortly from the Office of Emergency Management and Safety with step-by-step instructions to set up your account. Please make sure to register and also encourage others in the UMW community to sign up.

If you already have registered and want to make updates  to your account, please visit https://member.everbridge.net/index/1332612387831817.

For more information, please contact Chris Cash in Emergency Management and Safety at ccash@umw.edu.

Please Note: At this time, the alert system is not available to anyone outside the UMW community. The emergency notification system will be available to those outside the UMW community at a later date.

This email is being sent to you in accordance with the UMW Broadcast Email Policy. Please do not respond directly to this message with comments or questions, but instead to the office or individuals listed above.


Update: Orientation Parking Reminder

To Faculty/Staff:  Based on parking patterns observed during our first week of Orientation, the lot behind Jefferson Hall will be opened the remainder of this week for Faculty/Staff parking. All other parking restrictions apply as described in the original message (included below.) Questions may be directed to Parking Management.

Greetings University Community:

We are excited to host new UMW students for Summer Orientation during the second half of June. This process is very important to help our new students and their families acclimate to the University community. Your support in creating a welcoming atmosphere for these campus guests is greatly appreciated.

As part of this process, the orientation committee has outlined the needed parking for orientation. This may alter where you will need to park during these days. The information below provides specific directions. Thanks in advance for your support.

UMW Campus Community Parking Notice:

In support of UMW New Student Orientation, the following parking lot reservations shall apply. NOTE:  This does not include handicap parking spaces; if you are eligible, those spaces remain available.

Orientation Guest Parking Only

6/18/14 through 6/19/14 & 6/23/14 through 6/26/14

George Washington Hall (GW) lot

Inbound/Outbound Double Drive

Jefferson Framar


6/18/14 through 6/20/14 & 6/23/14 through 6/27/14

Jefferson Square

Marshall/Russell  lots



6/19/14 through 6/20/14 & 6/24/14 through 6/27/14

Anderson Center H/C


If you are displaced from the lots listed above during Orientation, UMW Fac/Staff, with appropriate decals, may park in any available spaces outside the reserved areas during this time, including:

Battlegrounds lot #33

William Street Lot

UMW Apartments

College Avenue

Jepson Lot

Simpson Lot

Thornton Street Lot

Alvey Deck Level 4 Fac/Staff

Sunken Road Lots

Monroe Lots

Lee Hall Lots (lot #17 is H/C only)

Sunken Road (allowed areas only)

Please contact Parking Management/Robin Jones, extension 1129, with any questions.


Robin L. Jones

UMW Parking Management

1301 College Avenue

Lee Hall 201B

Fredericksburg, VA 22401