August 2, 2015

Maintenance of Faculty/Staff email servers on July 31, 2015

IT Support Services – Notice of Planned Downtime

System:  Faculty and Staff email systems

Maintenance Start Time:  5pm Friday, July 31, 2015

Maintenance End Time:  12am, Saturday, August 1, 2015

Impact to You:  On the evening of Friday, July 31, UMW technicians will be performing maintenance on the Faculty and Staff email servers.  This maintenance will require some configuration changes.  When these changes are made, any users connected to the Outlook client or to the Outlook Web interface will be disconnected.  If you are in either of these applications, close the application and log in again.

As part of this maintenance, the login page for the Outlook Web interface will look very different.  A sample of the new login page is provided below.  After you log in, the interface will be the current web interface.

Updates:  If needed, updates will be posted to our Twitter feed:

Thanks for your patience as this work is completed.  Please contact the IT Help Desk if you have any questions or concerns.


Edward Gray

Systems Integration and Support Specialist

Information Technology Support Services

University of Mary Washington

IT Convergence Center, Room 112

1301 College Ave

Fredericksburg, VA 22401 Help Desk Phone: 540-654-2255

Windows 10 at UMW

This message is from the UMW IT Help Desk:

On July 29th, Microsoft releases the new Windows 10 operating system. This OS is a free upgrade for Windows 7 and 8 computers, and Microsoft is providing ways for users to download and install it on or shortly after July 29th.  At this time, UMW IT staff asks that you DO NOT upgrade any UMW-owned computers to Windows 10.

As with any new operating system, the UMW IT staff will need some time to test Windows 10 to understand that it operates as we expect, works with all of our systems, and that sufficient antivirus and other software is compatible and available.  In most cases, we have set up UMW-owned Windows 7 computers so they WILL NOT automatically upgrade to Windows 10.  If your UMW-owned system does ask you to upgrade, please DO NOT upgrade, but instead contact the Help Desk and our staff will follow up.

Some UMW-owned computers running Windows 8 may receive notifications from Microsoft asking them to upgrade to Windows 10.  For the same reasons stated above, DO NOT upgrade at this time.

Personally owned Windows 7 and 8 machines will also have the opportunity to upgrade to Windows 10 at no cost.  It is certainly your decision to upgrade your personal computer, but until we better understand how Windows 10 interacts with UMW systems, we recommend that you delay the upgrade, especially if you have special needs and configurations necessary to connect to specialized systems (VPN, Banner INB, MyTime, etc.) or for working remotely.  If you do upgrade a personally owned computer, please understand that the Help Desk will initially have very limited ability to diagnose or fix issues related to a Windows 10 upgrade. We will do our best to assist, but there may be some issues that take time to resolve, or may only be resolved by rolling back to Windows 7 or 8.  The Help Desk will not be in a position to assist users in such a roll back to Windows 7 or 8 on their personal machines.  If you upgrade and need to roll back, you should plan to have that work performed on your own.

UMW IT will be looking at Windows 10 immediately as we expect new personally owned computers (faculty, staff and students) to have Windows 10 installed by default soon after release.  We expect to have some preliminary testing of Windows 10 completed by mid August.  IT staff will follow up with the community on their recommendations for Windows 10 at that time.

All UMW labs, classrooms and conference spaces will continue to use Windows 7 for the entire 2015-16 academic year.

Please contact the Help Desk if you have any questions or concerns.

Phone:  540-654-2255 In Person:  ITCC Room 112 Email: Website:

Area Warning System Testing, Tuesday, July 28

The following message is from the UMW Office of Emergency Management and Safety:

The University will conduct quarterly testing of the Area Warning System on Tuesday, July 28. Testing will begin at 9:30 a.m. on the Fredericksburg and Stafford campuses. For more information, contact Christopher D. Cash, emergency systems integrator, at or 540-654-1579.

Business Services eUpdate–Summer 2015

Business Services





Business Services is now on Twitter! Follow us @UMWBusinessServ!

Welcome Mac!

Lauren “Mac” McDonald ’10 joins the UMW Business Services Team as Administrative Assistant. Assist us in welcoming Mac back to UMW!

Procurement Services



Procurement Services is pleased to announce that effective July 1, 2015, we have awarded contracts for print services to 12 SWAM vendors, Contract Number UCPUMW 16-381.  The contracts have been uploaded to Cobblestone.  The contracts offer competitive pricing and the opportunity for rebates once established spend thresholds are achieved.

As always, the Copy Center is the first stop for any of our printing needs, but in those instances where the Copy Center cannot meet your specific requirements, you are encouraged to use one of the 12 vendors. Samples of their products are available for your preview by calling Pat Canciglia, Buyer/Specialist, (540) 654-1237.



Note to eVA users… when entering a PO that is placed against a contract, enter the contract number in the associated “contract” field.

Additional notes can be included in comments box.



The new office supply contract with TSRC  kicked-off in February 2015, it has resulted in $15,000. savings to UMW in FY15.  Thank you to all contract users who contributed to the migration to the new punch-out catalog and to our early success! Feedback on the contract is welcomed and should be directed to Dale Elethorp, The contract is serving UVA, UMW, and JMU.


RECENT SOLICITATION/CONTRACT ACTIVITY  (all solicitations are posted on eVA website):

Online Tutor Management System

AWS provider

Integrated Library System

International Travel Service

Snow and Ice Removal

Life Safety Systems

Battleground Track Replacement

Online Recruitment Marketing Service

Temporary Staffing Services


Coming Soon

Online Calendar & Scheduling  (for ITCC, UC)

Data Center Maintenance

International Recruitment



The “R02” option for  “ad hoc” or un-registered vendors has been removed. Users may select R01, and continue to process orders in normal fashion.

UMW pays higher eVA fees for unregistered vendors, so UMW eVA users are encouraged solicit their vendors to register within eVA,  and to minimize the use of unregistered and state entered vendors, where possible.



Please join us for the 2015 Supplier Diversity Advocate Institute presented by VASCUPP and VAGP, and hosted by UMW.  Go online and REGISTER today!


Parking Management




All Faculty and Staff decals expired on July 1, 2015.  If you have not re-registered your vehicle, be sure to do so before you return to campus.

  • Go to Self-Service Banner
  • Select Personal Information
  • Select Parking Management System

Anyone needing assistance should contact Robin Jones, (540) 654-1129. Thank you to the majority of our community who requested decals in a timely fashion.

Verification and enforcement of the new decals will begin this summer.





Thank youGSAW cake to Professor Gary Richards, and to everyone who joined us for the book release of Go Set a Watchman!  The Bookstore will be hosting a follow-up group discussion on Aug. 5, 1-2:30 p.m. RSVP by July 31: 540-654-1631 or

Copies are still available in the Bookstore for $27.99!



In addition to course materials available through the UMW Bookstore (new, used, rental, digital and course packs), students may now buy and sell textbooks directly from other UMW students through the Bookstore website. Students may submit listings to the Textbook Swap for textbooks they wish to sell, or search for books to purchase from other students. This is a peer-to-peer opportunity:


Copy Center




Are you using your local copier in networking mode? If not, please visit the Copy Center website for how-to instructions.




Our off-campus merchants continue to accept EagleOne during the summer. For a complete list of our merchant partners please see our website at: OFF-CAMPUS MERCHANTS.



The EagleOne Center actively supported June Orientation. 214 online photos were submitted prior to the Orientation sessions, and 797 students visited the office in-person for photos and to obtain their new EagleOne cards!


Feedback and comments are always welcomed.

Please contact Business Services for information and assistance at x1576.

Seacobeck Closing for the Summer

Summer meal service at Seacobeck will end following breakfast on Friday, July 24. Campus Dining is preparing to open new resident and retail dining facilities in the University Center,  but the timetable is still uncertain. When meal service plans are confirmed we will post the serving hours on the Campus Dining web site at In the meantime, if you have any questions please contact Rose Benedict at or call 540-654-2169.

UMW Campus Community Parking Notice: July 17

 UMW Campus Community Parking Notice

UMW will host new students for Transfer Orientation Friday July, 17th 2015. This process is very important to help our new students and their families acclimate to the University community. Your support in creating a welcoming atmosphere for these campus guests is greatly appreciated.

As part of this process, the orientation committee has outlined needed parking for orientation. This may alter where you park during these days.

In support of UMW New Student Orientation, the following parking lot reservations shall apply.

Orientation Student/Guest Parking Only for Transfer Orientation 7/17/15 7AM-8PM

GW lot

OutBound Double Drive

InBound Double Drive –General Visitor only

NOTE:  This does not include handicap parking spaces; if you are eligible, those spaces remain available.

Contact Parking Management with questions, 540-654-1129,

or via email: Robin Jones, Parking Management Supervisor


Password Reset Page Changes July 22

The following message is from the UMW Help Desk:

On Wednesday, July 22, the look of the UMW NetID Password Reset page will change.

As part of the retirement of EagleNet at the end of the month, a new NetID Password Reset page has been created.

Starting July 22, when you navigate to and click the “Change Your UMW NetID Password” link, you will be directed to the new page that looks like this:

password reset


This page is already “live” and available for your use at:  After July 22, the old password reset page will be removed.


If you have any questions or concerns about this change, please feel free to contact the Help Desk.

Call us:  (540) 654-2255 Email us: Online: Visit us:  ITCC Room 112 Follow us on Twitter:

Security Certificate Alert When Using Outlook

The UMW Help Desk has received several reports of Outlook users getting a Security Alert message like this:

web certificate


As a result of upgrades IT is performing on the email system, you may also see this message over the next few days.

We recommend that you click “Yes” on this message and install the certificate.  If you click the “x” on the dialog box, that works as well, but you may see the message reappear.

We apologize for any confusion this might cause, and we hope to have this issue resolved soon.

Please contact the IT Help Desk if you have any questions or concerns.

Phone:  540-654-2255
In Person:  ITCC Room 112


Banner is Available

The following message is from the Office of Administration and Finance:

Fiscal year end processing on Banner is complete and Banner, including SSB, is now available.  We appreciate everyone’s cooperation and patience.

Happy New Fiscal Year!

Allyson P. Moerman, CPA.CITP, CGFM, CGMA
Associate Vice President for Finance and Controller
University of Mary Washington

Open Forum for Director of Graduate Admissions

The following message is from Enrollment Management:

On behalf of the search committee, I am pleased to announce that two candidates will be on campus next week for the position of Director of Graduate Admissions.   I hope that you can be available to meet the candidates during their open forum presentations when they will speak on the issue– Graduate Enrollment and UMW’s draft Strategic Plan; Mary Washington 2020: Excellence, Impact, Distinction (relative to Goal 5/ Objective 3). Candidates will have time to take questions from the audience.  The CV’s for these two candidates are available in an email sent to you on Wednesday, July 1.


Kimberley Buster-Williams, Ed.S.
Associate Provost for Enrollment Management