January 21, 2017

Nominate Outstanding Commuters

The Office of Commuter Student Services is seeking nominations for our February “Feature a Commuter” program. Faculty/staff wishing to nominate an off-campus student (whether they commute by foot, bike, bus, or car) for demonstrating UMW’s values of integrity, dignity, respect, diversity, intellectual inquiry, responsibility and leadership should send their nominations and reasons for nomination to Jessica DeMers at jdemers@umw.edu. Winners will be featured in the February Commuter Newsletter and will receive a $20 gas gift card.

Thank you for recognizing our wonderful commuters!

Academic Integrity Discussion, Jan. 30

Dr. Tricia Bertram Gallant, author and director of the Academic Integrity office at UC-San Diego, will be giving a talk on “Academic Integrity in the 21st Century” on Jan. 30 at 3 p.m. in the Colonnade Room (University Center). Discussion will focus on tactics to prevent cheating in the classroom as well as new teaching and learning strategies. Talk is open to all UMW faculty, staff, and students.

Election Period for Overtime Leave Closes Jan. 20

This is an important follow-up to Sabrina Johnson’s Jan. 10 email announcing the release of the revised Overtime Compensation Policy for Non-Exempt Employees.

The election of overtime leave for non-exempt employees will close on Jan. 20.  The earning of overtime leave will start with the pay period beginning Jan. 25 for those who elected to receive overtime leave in place of overtime pay.

The guide to the Overtime Leave Election Process is posted on the Payroll Website.  MyTime training is available daily; please contact tess@umw.edu.

All MyTime concerns should be directed to the UMW Helpdesk at 2255.

Thank you.



Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance and Controller

University of Mary Washington


540-654-1168 – fax


1301 College Avenue


Fredericksburg, VA  22401

Business Services eUpdate, January 2017


Special Orientation Hours

The UMW Bookstore will have special orientation hours during the month of January.

  • January 12-13: 8 a.m. – 5 p.m.
  • January 14: 9 a.m. – 5 p.m.
  • January 15-January 16: closed
  • January 17-18: 8 a.m. – 8 p.m.
  • January 19: 8 a.m. – 6 p.m.

Normal hours will resume on the 20th. For a complete list of hours, visit the website and scroll to the bottom of the page.

Regalia Rental for Faculty

Faculty and staff will now have the opportunity to rent or purchase academic regalia from Oak Hall, UMW’s official provider and the leading manufacturer of custom regalia in the country. Beginning January 11, 2017, faculty and staff may go online at https://oakhalli.com/colleges/umwfaculty to rent regalia for delivery directly to individual offices. Order by April 5 to receive regalia in time for Dr. Paino’s installation ceremony on April 21. Rentals may also be held and used for the May 12 and 13 Commencement and returned following Commencement. Order by April 29 to receive regalia in time for Commencement.

UMW Book Club

The next meeting of the UMW Book Club will take place from noon to 1 p.m. on January 18, 2017, in Lee Hall 414. We will be reading The Wilson Deception by David O. Stewart, who will be the first Great Lives speaker on January 24. If you have any questions, please contact Margaret Mock by email or at x1017.



Free eAccounts App

Want to quickly check your EagleOne balance? The eAccounts mobile application is now available for free download on both Android and iOS devices. This app enables you to deposit funds, check balances, and review your purchases right on your smart phone or mobile device.

UMW Discounts

When shopping in Fredericksburg, remember to ask for discounts! Many local businesses offer discounts to UMW students and employees, as long as you show your EagleOne card.



Post Office

Stamp Price Change

Beginning January 22, the rate for First-Class Mail Letters is increasing from $0.47 to $0.49. There is still time to pick up forever stamps from the campus Post Office before the price increase!

Additionally, the metered mail rate is decreasing from $0.465 to $0.46, while the rate for First-Class Mail Flats is increasing from $0.94 to $0.98.

Admissions Needs Your Help!

The Office of Financial Aid has mailed nearly 1,000 financial aid awards to admitted first-year and transfer students. Join us as we personally reach out to students to confirm its receipt and remind them of important next steps toward enrollment. Calls will be made from 5 p.m. to 7 p.m. on the following evenings: Thursday, Jan. 19; Monday, Jan. 23; and Wednesday, Jan. 25.

Calls will be made in the Admissions Operations Suite in Lee Hall on the fourth floor. Pizza and drinks will be provided to volunteers each night. Please email Melissa Yakabouski, Director of Admissions, at myak@umw.edu to volunteer.

Thank you in advance for helping us recruit next year’s class!

Networking and a Movie on Jan. 26

Join the University of Mary Washington’s Leadership Colloquium @ UMW Team for a networking event on Thursday, Jan. 26, 2017.

Participants will meet at the Park Lane Tavern of Fredericksburg at Spotsylvania Towne Centre at 5:30 p.m. for appetizers, a cash bar and plenty of networking. Then head over to Paragon Village 12 to purchase tickets to Hidden Figures. This film tells the incredible story of Katherine G. Johnson, Dorothy Vaughan and Mary Jackson, all brilliant African-American women who crossed all gender and race lines to inspire generations to dream big. The trio, who worked at NASA, was the brains behind one of the greatest operations in history: the launch of astronaut John Glenn into orbit. The historic achievement restored the nation’s confidence, turned around the Space Race and galvanized the world.

The cost for networking is $10 in advance and $15 at the door. Participants may purchase movie tickets individually on-site. Pre-register at www.umw.edu/lcpw/quarterly-networking-events/.

For more information about the Leadership Colloquium @ UMW Team, visit www.umw.edu/lcpw.

Change in Reimbursement Mileage Rate

Effective Jan. 1, the reimbursement rates for personal vehicle mileage have changed to $.535/mile for average daily mileage of more than 200​.

The Travel Expense Reimbursement Form has been updated to include this information, and can be found at the following link:  http://adminfinance.umw.edu/ap/travel/travel-expense-reimbursement-form/.

The Personal Vehicle Mileage webpage on the Accounts Payable site has also been updated with this information:  http://adminfinance.umw.edu/ap/travel/personal-vehicle-mileage/.

Please contact the Accounts Payable department if you have any questions regarding this change.

Excellent Eagle Employee

Congratulations to April Peterson! You are SAC’s Excellent Eagle Employee for the month of January.  Below is what Virginia Ashley had to say about April.

“April should be recognized for the work she has done providing technical solutions for the Admissions and Financial Aid offices.  She has become an expert on the business of recruiting students, offering acceptance and enabling scholarship applications.  Her knowledge has helped her build effective integration between Banner and other systems.  She often advises these business areas of ways they can improve their processes.  April has built exceptional customer relationships and always gives service with a smile.”

Nominate your co-workers, supervisor, or employees for the Excellent Eagle Employee award! It’s easy!  Just complete the Excellent Eagle Employee nomination form on our website. Take some time to nominate someone today!

Congratulations April!  Thank you for all that you do!


TIAA-CREF Individual Counseling Sessions Wednesday, Jan. 11

Our TIAA representative will be on campus on Wednesday, Jan. 11, in GW 106 for individual counseling sessions. Please register at https://publictools.tiaa-cref.org/public/publictools/events/selectWorkPlace for your appointment. You may also call at 1-800-732-8353 Monday through Friday from 8 a.m. to 8 p.m. (ET).

Carve for a Cure in the News

The Carve for a Cure event co-hosted by Relay for Life and Campus Dining was recently featured in an article on AmericanTowns.com.  Great press for a great event!