September 2, 2014

Blood Drive on Tuesday, September 2, in Dodd Auditorium, 12-6 p.m.

Blood Drive

University of Mary Washington

(Fredericksburg Campus) 

Sponsored by COAR

Tuesday, September 2rd

12:00pm – 6:00pm

In the Dodd Auditorium

PTAC Innovation Grants

On behalf of the President’s Technology Advisory Committee (PTAC), I am writing to inform the campus community that the PTAC Innovation Grant Program has been discontinued this year due to budget reduction.We hope to have these funds reinstated in the near future, but in the meantime we will not be considering applications for the 2014-2015 academic year.

Best regards,

Jim Groom

Chair of the President’s Technology Advisory Committee

State Budget

On August 15, I was asked to attend a meeting of all agency heads in Richmond to hear from the Governor about the status of the State’s budget.  As has been widely reported in the news, he and his staff reported that they are projecting a $2.4 billion dollar shortfall over the next biennium due, for the most part, as a result of cutbacks in Department of Defense spending.  While no specific budget reduction targets were announced, the Secretary of Finance did report that he thought a reduction in the 5 to 6 percent range would be required.  He went on to say that all state agencies and institutions of higher education will soon be asked to prepare budget reduction plans to ensure the state operates within a balanced budget.  To that end, we were encouraged to take steps immediately to curtail spending and think about how we will respond to the forthcoming budget reduction directive.  Accordingly, I am instituting a temporary freeze on all new hiring at least until we receive direction from the Governor’s office regarding the University’s level of reductions needed.  I have also directed Cabinet members to begin discussions with their staffs with respect to potential approaches to additional budget reductions in their areas.

Regarding the hiring freeze, all recruitment activity is immediately suspended pending review by Cabinet members of which positions will be filled at this time.  Criteria for the review will include strategic necessity and impact on service and/or work flow.  Supervisors and managers will be consulted as needed.  We will move expeditiously to complete this initial review to ensure the least amount of disruption to operations while we assess the extent of possible budget savings through this action.

Until further notice, hiring managers will be required to obtain approval from their Cabinet VP before progressing to the next phase in any recruitment (advertising, interviewing, offer, background check etc.). HR must receive Cabinet level approval for any recruitment activity.  If you have questions, please direct them to the Cabinet member responsible for your area.

Until we receive instructions and direction from the Governor’s office, I am not able to share with you how long this hiring freeze will last.  As soon as we know more, we will communicate that to you.  I remain hopeful that this State revenue shortfall can be managed in the least disruptive way possible.

Thank you for your support, patience and hard work.


Richard Hurley




Important Message about New UMW Alerts

The following message is from the Office of Emergency Management and Safety:

UMW has launched a new emergency alert system. Faculty, staff and students must register with the new system if they want to customize the ways they receive emergency notices– by text, phone and/or email.

If you haven’t registered already, you will receive a message shortly from UMW Emergency Management with a link to the UMW Alerts system and step-by-step instructions to sign up. Please register at that time and encourage everyone in the UMW community to sign up, too. If you fail to register, you will learn of campus emergencies only via UMW email.

For more information, please contact Chris Cash in Emergency Management and Safety at

Reminder: *Fall Parking Message*

The following message is from Parking Management:

Greetings to the UMW Campus Community:

As we begin the 2014-2015 academic year, the Parking Management Office extends a warm welcome to faculty, staff and students. We wish to share some basic rules of the road for a smooth opening of the school year. The Parking Management Office is responsible for ensuring the safe and efficient use of parking resources. As an added safety measure, UMW Campus Police provide escort services beyond the daylight hours. Please call 540/654-1025 to request service. Under the umbrella of Business Services, our Parking Management team includes:

Robin Jones, Supervisor; Mark Graziano, and William Barnett

Parking on Campus

Vehicles parked on campus must display a valid decal or temporary dash pass and be parked in a lot that corresponds with the decal designation. Reserved spaces and restricted lots are enforced at all times. College Avenue parking is available for commuters, faculty and staff with appropriate decals, as well as University visitors. The parking website offers guidance on seeking a parking pass for overnight campus guests.

Permits: Parking permit applications are available for eligible students and all faculty and staff through EagleNet.

Parking Lot Designation: A listing of all lots and their designation may be found on the Parking website (includes guidelines for the UMW Parking Deck)

Note: Change for the 2014-15 academic year: Good news, we have added two spaces for ‘30 minute Only Parking’ in the rear lot at Lee Hall. We hope that this will aid folks needing parking for short-term business, and pick-up/drop-offs. There is no UMW permit required, butthe time limit will be strictlyenforced. We welcome all feedback as we evaluate the value of these spaces.

Eagle Landing Parking Those residents of Eagle Landing who have purchased deck parking will receive RFID tags from the ELfront desk. These students have 24/7 access to the enclosed deck parking on floors 3 through 5 of Eagle Landing. Eagle Landing guest spaces are for registered guests with guest passes, available from UMW Parking Management, UMWPD, and (new this year) the Eagle Landing Front Desk.

Note: EAGLE VILLAGE is private property and parking is for tenants and customers of Eagle Village businesses only. Towing in these locations is enforced.

Parking in nearby Commercial and Residential areas: Students and faculty/staff members are cautioned not to park their vehicles in nearby commercial parking lots or residential communities while on campus. The City of Fredericksburg and Commercial Businesses restrict parking to patrons or residents within designated city blocks. Violators are subject to fines and towing.

Construction Projects affecting parking at this time:  Sunken Road lot #13/Woodard Hall lot contain the ‘construction staging area’ for Mercer/Woodard renovations. Use caution in the Back Drive area of campus while walking and driving, due to heavy construction equipment/traffic present.

Enforcement: To ensure the availability of safe parking and the efficient use of the parking resources, all parking regulations are enforced on a year-round schedule, ‘Failure to Register’ enforcement will begin Wednesday, August 27, 2014. The university has been granted the authority under the Code of Virginia Sections 23-9.2:3, and 2.2-4800 to issue citations and collect fines. 

The Student Parking Enforcement Program, introduced in 2011, will resume in September.

Specific questions on lots, decals or enforcement should be directed to:  Robin Jones, Parking Management Supervisor, 540/654-1129 or

We wish you a successful academic year .

Erma A. Baker   CPPO, VCCO, VCO

Assistant VP for Business Services & CPO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401


*Move-In Parking Information*

Greetings University Community:

We are excited to welcome students back to campus the week of 8/18/14 – 8/24/14 !

All members of the UMW community (students, Fac/Staff, Contractors) with vehicles on campus, and those early-arrival students with vehicles, are asked to clear designated campus parking lots during to facilitate a smooth move-in for new and returning students, schedule details follow.

Thank you for your support.

Move-In parking reservations:

Wednesday 8/20/14 8 a.m. to 5 p.m.:

Randolph/Mason parking lot -Reserved for Pre Business Move-in only

Thursday 8/21/14   7 a.m. to 7 p.m.

Inbound Double Drive – Reserved for Orientation #7 Students and Guests

Outbound Double Drive – Reserved for Orientation #7 Students and Guests 

Friday 8/22/14 1 a.m. through Sunday 8/24/14   1 p.m., these spaces are reserved exclusively for move-in:

Inbound Double Drive

Outbound Double Drive

Jefferson Square


Randolph/ Mason


Alvey Drive parking deck/Sunken Road lot #11

Alvey lot 

Saturday 8/23/14 11 a.m.  through Sunday 8/24/14   8 p.m.: 

ALL Apartment(black decal) parking areas –including west half of William Street lot – Reserved Apartment Move-in only

Jefferson Framar  -Reserved for Move-In only

Saturday 8/23/14 6 a.m. to 6 p.m.:

Thornton/Heating Plant lot  -Reserved for Welcome Fair vendors

NOTE:  This does not include handicap parking spaces; those spaces remain available to vehicles with appropriate credentials.

If you are displaced from the lots listed above during Orientation, UMW Fac/Staff, Contractors, and students, may park in any available spaces(except Visitor) outside the reserved areas during this time, including:

Sunken Road lot #13

The Sunken Road half of William Street lot

Anderson Center lot

Jepson lot

Library lot

Seacobeck lot

Both Monroe lots

Marye lot

Pizza Hut lot

College Avenue

Battlegrounds lot #33

Sunken Road – allowable areas only

Robin L. Jones

UMW Parking Management

1301 College Avenue

Lee Hall 201B

Fredericksburg, VA 22401


Seeking: Leadership UMW Mentors

Dear Colleagues:

Leadership UMW is seeking experienced supervisors and managers to commit a few hours each month to support the 2014 cohort of aspiring leaders.  Mentors will be asked to bring their personal leadership experiences and insight to their mentee relationship and to share their lessons learned  in ways that will enhance and inform the development of cohort members.

For more information about the mentor program, please visit the link below.  You may indicate your interest by completing the posted application. Thank you for your consideration and we would greatly appreciate hearing from you by August 26. 

Leadership UMW Team

Lynne Richardson

Golda Eldridge

Mark Safferstone

Sabrina Johnson


UMW Blogs Unavailable Friday and Saturday

The following message is from the Division of Teaching and Learning Technologies.  Please send any questions or concerns to the email address listed below:

Hello All,

As DTLT prepares for the start of the Fall semester we are planning to do a series of updates and maintenance tasks to the UMW Blogs system to increase performance. The system will be unavailable for this scheduled maintenance this Friday, August 15th and Saturday, August 16th. Every effort will be made to complete this maintenance in a timely manner and a notification will be pushed to the Dashboard once all work has been completed successfully. If you have any questions regarding this maintenance or the UMW Blogs system you can contact us at

Thank you for your understanding and we look forward to a great semester!

Division of Teaching and Learning Technologies

Fall 2014 HR Important Dates to Remember

Mark  Your Calendars!

August 8: Last day of Summer Flex schedule (two weeks before classes begin)
August 10: Classified Employee Evaluation and Performance  Planning begins  (Implementation details forthcoming)Note:  2014-15 Admin Faculty Performance Planning TBA, pending new careers.
September 30: Deadline to submit  for Medical/Dependent Flexible Reimbursements for plan year July 1, 2013 to June 30, 2014
October 1: Open Enrollment for Optional Retirement Plans
October 3: Deadline for Classified and Wage In-band Adjustment Requests to HR
October 14: Fall Employee Luncheon
October 15: Deadline to submit Classified Employee Evaluations to HR (deadline for 2014-15 Performance Plan, pending and  TBA)


Notice to Parents of Children aged 26  that health coverage ends effective December 31All Employee Required Training All Employee Required Training



November 26-8: Thanksgiving Holiday
December: Virginia College Savings Program Open Enrollment ( More info to come)
December 22-Jan 2: Winter Break



CAPS is now the Talley Center for Counseling Services

With approval from the UMW Board of Visitors on August 5, 2014, the former Counseling and Psychological Services (CAPS) center has been renamed the “Talley Center for Counseling Services.” The new title for the Center honors a significant gift from Betty Dobbins Talley ’68, which will support student counseling services while improving outreach and prevention efforts for early recognition of at-risk behaviors.

The Division of Student Affairs and the counseling center staff are excited for this opportunity to honor Betty Dobbins Talley. The name change is effective immediately. For more information, visit the website.