April 19, 2015

Destination UMW, Saturday, April 18

The following message is from the Office of Admissions:

On Saturday, April 18, the University of Mary Washington will host Destination UMW, a high-profile event welcoming admitted students to campus with the goal of enrolling them for the 2015-2016 academic year. About 405 prospects and their families will visit, with a total guest count of approximately 1,000 people.

The Destination UMW schedule includes events from 8 a.m. until 3 p.m. The event features opportunities to learn about the University up-close and firsthand. Students will participate in an academic session with a professor (class or lab) and in a student engagement activity with Dean Rucker and current student leaders. Two tracks will offer an opportunity to message differently to students who have already committed to attend UMW in the fall and those who are still deciding among their college options. Just about half of the students registered have already paid their enrollment fee, so the goal will be to affirm their decision by sharing their first-year seminar and residence hall assignments. Others will be able to take these next steps the day of the event if they make their decision on-site. The welcome session includes greetings from President Hurley, Student Government Association President Samantha Worman and alumni highlighting outcomes of a successful UMW graduate.

A sample agenda is posted here. Visitor parking has been reserved in the George Washington (GW) lot and along Double Drive with overflow to other lots along College Avenue (see parking map here.) Primary event locations are Dodd Auditorium, Lee Hall, Monroe Hall, Seacobeck Dining Hall and campus/residence hall tours. Expect to see increased foot traffic on campus and curious newcomers in Seacobeck. Help them know their presence is a pleasure by anticipating the crowds and responding warmly, especially in the dining hall where crowds will peak between noon and 2 p.m.

While the Office of Admissions sponsors these events, the entire campus should assume the role of host. Please extend every courtesy and generous hospitality to these visitors. Their impression and decision to attend UMW depends on how they feel while they are here, so thank you for your commitment to perpetuating our brand, our mission, and our sense of the UMW family. One way to show your support is to tweet to @UMWAdmissions and/or post to Instagram and tag @UMWAdmissions. We would like to see #UMW19, #MyMaryWash, and/or #BestDecisionEver trending throughout the day.

Saturday is the final Destination UMW event this spring. The Office of Admissions appreciates your involvement in and support of these signature programs that shape the Class of 2019.  If you’d like to be involved in future Admissions events, please contact Admissions at 540-654-2000 or email admit@umw.edu.

Residence Hall Closing and Extended Stay Information

The end of the semester is upon us and students will soon be moving out of the residence halls (see information at https://www.umw.edu/closing).

The deadline for providing names of residential students sponsored by your department to remain after residence hall closing on Saturday, May 2 at 10 a.m. is swiftly approaching.  (Note:  graduating students are permitted to stay until Sunday, May 10 at 10 a.m.)

Information regarding the University’s extended stay housing process can be found here. Please refer to the information listed under Sponsored students (for UMW department sponsorship submission).  Sponsors must email their completed spreadsheet as soon as possible, and no later than April 28.

Direct all inquiries to the Assistant Director of Residence Life for Housing and Operations, Brittany Harper, at bharper2@umw.edu or 540-654-1703.

Fulbright Information Session, April 15

The following message is from the Office of the Dean in the College of Arts and Sciences:

Dear Faculty and Students:

If you are considering applying for a Fulbright award this next fall semester, please consider joining our Fulbright information session on Wednesday, April 15 at 5 p.m., in Monroe Hall, Room 240.  At this meeting I will discuss the application process, strategies, and possibilities for winning a Fulbright/IIE grant to either conduct research abroad or teach English abroad starting in the summer of 2016.  I hope to provide you with enough information to get started over the summer, and thus be competitive when you return in the fall.

I hope to see many of you.


Nabil Al-Tikriti
UMW Fulbright Program Advisor


Limited Reservations for Grand Finale Dinner

Campus Dining is hosting a Grand Finale Dinner on Wednesday, April 15 from 5 to 7 p.m. to bid farewell to Seacobeck as a dining facility. Guests will enjoy photo displays from Seacobeck’s earlier years and an extensive dinner menu that will include Steamship Round of Beef, Smoked Salmon, Coq Au Vin and a host of other culinary treats.

The cost for alumni, faculty and staff is $5 plus tax and  $10.75 plus tax for all other guests.

Everyone is invited to join in the celebratory dinner, which will be held in the dining rooms at Seacobeck.  A limited number of reservations are being accepted by e-mailing dining@umw.edu or calling 540-654-2169. When reservations are no longer available there will be open seating on a first come, first served basis.

Important Human Resources Dates

The following are important dates from the Office of Human Resources:

Be sure to mark your calendars.

April 14:               Deadline to register for Administrative Professional Training at Germanna Community College (8:30- 4:00, April 23). See attached flier. 2015AdminProfs Brochure

April 30:               Deadline for University Recognition Awards nominations.  Selected employees will receive awards and be announced in May. Acknowledgments will also be made at the Fall 2015 staff gathering.

April 22:               Administrative Professional Day Lunch, Faculty Staff Dining Hall , 11:30 am – 1:30 pm.  We will treat our Admin Professionals to a free lunch to say Thank You for all you do for UMW.

April  22:          Deadline for Leadership UMW 2015-2016 applications.  Be sure to read testimonials from 2015 Inaugural Leadership UMW Cohort.

April 23:              Take Our Sons & Daughters to Work Day.  See attached flier.

May 1:                  Reed Group takes over as new administrator for Virginia Sickness Disability Program(VSDP). There is no change in benefit, just a new provider.

May 1- 22:           Open Enrollment for Healthcare.  Look for information from DHRM at your home address.   Watch your UMW email for additional information.

May 11:                University Holiday for Employee Appreciation.  In lieu of the annual appreciation picnic, plan a much deserved long weekend off.

May 11:                Summer Flex Schedule through August 7 ( see below).

May 25:               Memorial Day Holiday

July 1:                  Employees can begin participating in Roth 457.

July 3:                 Independence Day Holiday

Summer Flex  Schedule

We will again implement flexible work hours for the summer months.  Flex-time will begin on Monday, May 11, 2015, and end on Friday, August 7, 2015 (two weeks before classes begin).  With approval from their supervisor, full time employees may work four nine-hour days and one four-hour day with the remaining ½ day off per week or employees may choose to work four ten-hour days with one full day off per week. Full-time employees are expected to work 40 hours per week.  Lunch breaks do not count as part of the work day.  The supervisor must approve flex-time work schedules and ensure adequate coverage during regular hours of operation. Supervisors must revise work schedules in MyTime.

  • With the support and leadership of the Staff Advisory Council, Summer Jeans on Friday is now  Jeans on Fridays, Year Round!! .
  • UMW Holiday Schedule Clarification:  The Governor’s holiday message of November 13, 2014 announced holidays already scheduled. No additional holidays were granted at that time.
  • The Benefits Administration Office is now located in Tyler House, directly behind Fairfax House.

As always, please contact the Office of Human Resources should you have questions or need additional information.  We can be reached at 654-1214 or feel free to drop by our office located in the Fairfax House.

Sabrina C. Johnson
Associate Vice President for Human Resources and AAEE0
1301 College Avenue
Fredericksburg, Virginia  22401
Phone: ( 540) 654 1214|
email: sjohnson@umw.edu

MyTime Update and Support

The second full-time pay period end is approaching on Thursday, April 9.  The MyTime team is offering support for those who have attended training. Registration is not required. Walk in any time between the hours offered to receive individualized attention.

Friday, April 10 – Combs 349 – 8:30 to 12 p.m.


  • Employees must approve their timecard each pay period
  • Pay period end the 9th and 24 of every month
  • Supervisors need to review and approve their employee timecards, even when the employee worked their schedule
  • GA’s are to record their hours worked Additional information since go-live:
  • Updated MyTIme manuals are located on the Payroll website
  • Delegation procedures are in the Supervisor manual
  • Schedule information is in the Supervisor manual
  • Updated MyTime Q&A’s are on the Payroll website
  • The MyTime project site has been removed; please use the Payroll website

If you have any issues, please contact the UMW Helpdesk at 654-2255. A help desk ticket will be entered and a MyTime team member will reply. Thank you for your cooperation as the University moves forward with this important initiative.

The MyTime team

Allyson P. Moerman, CPA.CITP, CGFM, CGMA
Associate Vice President for Finance and Controller
University of Mary Washington
540-654-1168 – fax
1301 College Avenue
Fredericksburg, VA  22401

Admissions Open House, Friday, April 3

The following message is from the Office of Student Affairs:

On Friday, April 3, the University of Mary Washington will host an Admissions Open House. More than 400 prospective students (transfers and high school juniors and sophomores) and their families will visit campus between 8 a.m. and 4 p.m. for this event. Estimated guest count is ~ 900 visitors.

Visitor parking has been reserved in the parking deck off of Route 1. Primary event locations are the Anderson Center, Lee Hall, Seacobeck Dining Hall, and residence hall/special interest tours in Randolph, Jepson, duPont, and Melchers. Expect to see increased foot traffic on campus (especially between 11 a.m. and 2 p.m.) and curious newcomers in the dining facilities. Help them know their presence is a pleasure by anticipating the crowds and responding warmly, especially in the dining hall where crowds will be heavy between noon and 2 p.m.   

A special note to Seacobeck diners:  please help!  Ask visitors if they need assistance locating anything. Help them find a place to sit. Welcome them at your table if there’s room and talk to them about UMW.  Avoid commenting negatively about the crowds on YikYak – they can read it!  A kind word or deed shows the heart of our community. Faculty and staff will be involved in the Academic Showcase (9 a.m., Anderson Center) and Academic Spotlights (Noon and 1 p.m., various locations), and student leaders will be panelists for an Inside Student Life session (10 a.m., Anderson). Thank you to all UMW partners who will spend part of their day highlighting our community. An agenda is posted here:  April 3, 2015 Open House agenda.

If you’d like to be involved in Open Houses or have ideas, please contact Admissions at 540-654-2000 or email admit@umw.edu.

While the Office of Admissions sponsors these events, the entire campus assumes the role of host. You represent our brand, our mission, and our sense of the UMW family. One way to show your support is to tweet to @UMWAdmissions and/or post to Instagram and tag @UMWAdmissions. We would like to see #UMWOpenHouse trending throughout the day.

Thank you for your partnership in showcasing UMW!

Office of Admissions


New Search Bar and Faculty/Staff Site

A new upgraded search bar and restyled toolbar were launched site-wide on Thursday, March 26. The search bar placement mimics the search bar that previously existed across much, but not all, of the website. The most significant change to the site is the removal of the search box in the homepage template “header” space. The new bar is consistent across the entire website and also serves to house audience-based navigation. Here are some before and after illustrations:

Homepage before the search bar upgrade: 

The homepage template before the update.

The homepage after the search bar update. Notice the restyled online toolbar.

The homepage after the search bar update. Notice the restyled online toolbar.

The webmail page before the search bar update.

The webmail page before the search bar update.

The webmail page after the update.

The webmail page after the update.

Faculty & Staff Gateway Launched

The IT move toward the end-of-life shut down of EagleNet (date not yet determined) because of aging, unsustainable systems presents an opportunity to produce a useful, comprehensive faculty and staff website. The original source material, the content of EagleNet, was expanded on and enhanced by feedback from the Web Advisory Council and the President’s Technology Advisory Council. The resulting site can now be seen at http://www.umw.edu/in/. Users are asked to continue to provide feedback in an effort to improve the user experience.

Change of Venue for Scott Houk’s Memorial Service

So many people have expressed condolences, the family has moved the memorial service in celebration of Scott Houk’s life to Mountain View High School, 2135 Mountain View Road in Stafford. The service will be held on Friday, March 27, 2015, at 4 p.m. All friends and family are invited to attend in casual attire. In lieu of flowers, memorial donations may be made in Scott’s name to the Mountain View High School Drama Department, 2135 Mountain View Road, Stafford, VA 22556.

Scott Thomas Houk passed away the evening of Monday, March 23, 2015, in Fredericksburg, VA.  Scott was born on December 27, 1993.  He was 21.  He graduated from Mountain View High School in 2012 and was currently a junior at The University of Mary Washington. He was a talented actor, a witty improvisational comedian, an expert on all things Spiderman, and a gamer who spent many hours engaged in the craft. He will be greatly missed by his parents John and Tammy, his brother Robbie, his sister Sarah, his grandparents John and Helen Mooney, his uncle Chris and his aunt Lea Ann Eanes, his cousins Brian and Brandon Eanes, his cat Rascal, new puppy Maddy, and countless friends and fans. He is preceded in death by his maternal grandmother, Sara Deeds Mooney, who named him before she passed, and his paternal grandparents John and Mary Louise Houk.


Faculty/Staff/Contractor/Vendor Decal Re-Registration 2015

Faculty and Staff decals expire – July 1, 2015
Contractors/Vendors decals expire – July 31, 2015

UMW employees may re-register all current vehicles through the Eaglenet Portal beginning Monday March 2 – June 30, 2015. Contractors will have until July 30, 2015 to re-register.

Note: If a decal was requested and received after January 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.

To request a decal through Eaglenet, follow these steps: Click on Banner Self Service, Select Personal Information, and then click on Parking Management System.

Any group needing assistance should contact Robin Jones, (540) 654-1129.