September 30, 2014

Admissions Open House Sept. 27

Saturday, September 27, 2014, the University of Mary Washington will host an Admissions Open House. About 278 prospective students (typically transfers and high school seniors, juniors, and sophomores) and their families will visit campus between 8 a.m. and 4 p.m. for this event. Estimated guest count is ~ 790 visitors.

Visitor parking has been reserved in the parking deck off of Route 1. Primary event locations are the Anderson Center, Lee Hall, Monroe Hall, Seacobeck Dining Hall, and campus/residence hall tours in Randolph. Expect to see increased foot traffic on campus (especially between 11 and 2) and curious newcomers in the dining facilities. Help them know their presence is a pleasure by anticipating the crowds and responding warmly, especially in the dining hall where crowds will be heavy between noon and 2 p.m.   

A special note to Seacobeck diners:  please help!  Ask visitors if they need assistance locating anything. Help them find a place to sit. Welcome them at your table if there’s room and talk to them about UMW. A kind word or deed shows the heart of our community. Faculty and staff will be involved in the Academic Showcase (9 a.m., Anderson Center) and Academic Spotlights (11 a.m., various locations), and student leaders will be panelists for an Inside Student Life session (12 noon, Monroe 116). Thank you to all UMW partners who will spend part of their Saturday highlighting our community.  An agenda is posted here:  9.27.14 agenda

If you’d like to be involved in Open Houses or have ideas, please contact Admissions at 540.654.2000 or email admit@umw.edu.

While the Office of Admissions sponsors these events, the entire campus assumes the role of host. You represent our brand, our mission, and our sense of the UMW family. One way to show your support is to tweet to @UMWAdmissions and/or post to Instagram and tag @UMWAdmissions. We would like to see #UMWOpenHouse trending throughout the day.

Other Open House dates for 2014-2015 are October 18, February 16, and April 3.  Thank you for your partnership in showcasing all that is great about UMW!

Office of Admissions

540/654-2000

admit@umw.edu

Beth Searcy

It’s a great day to be an Eagle!

Director of Admissions Events & Strategic Initiatives

University of Mary Washington

Fredericksburg, VA  22401

Lee Hall 419

esearcy@umw.edu

540.654.2151

Academic and Career Services Introduces Faculty Fellows

Academic and Career Services is proud to introduce a new initiative for this academic year – the Faculty Fellows Program which is an active collaboration between the Office of Academic and Career Services and members of the teaching faculty. Fellows will work in one of the two primary student service areas represented by the office, providing focused leadership in key areas of need. The fellows for 2014-2015 and their areas of specialization are:

• Dawn Bowen, Professor of Geography: Dawn will focus on academic advising and the development of a peer advising program which builds on UMW’s success in the area of peer consultants such as in the Writing and Speaking Centers.

• John Broome, Assistant Professor of Education: John will focus on academic advising and provide critical guidance as we examine and enhance our program of academic success workshops.

• Carole Garmon, Professor of Art: Carole will focus on academic advising, particularly with undeclared and undecided students.

• Kim Kinsley, Senior Lecturer in Business Law: Kim will focus on career advising and will work to advance mentoring efforts designed to connect our alumni and students.

• Jeremy Larochelle, Associate Professor of Spanish: Jeremy will concentrate on academic advising and will lead up initiatives to work with students on probation and suspension.

• Venitta McCall, Professor of Education: Venitta will focus on academic advising, particularly with undeclared and undecided students.

• Chad Murphy, Assistant Professor of Political Science: Chad will focus on career advising and will offer focused leadership to our internship program.

• Deborah O’Dell, Associate Professor of Biology: Deb will focus on career advising and will work to forge linkages and initiatives with UMW’s faculty career advisors in academic programs.

• Debra Steckler, Associate Professor of Psychology: Debra will focus on academic advising with a special emphasis on transfer students.

This is an incredibly strong team who already have infused the Office of Academic and Career Services with energy and enthusiasm. We are grateful for their service and look forward with anticipation to all that we can accomplish together for the benefit of our students.

Fredericksburg Best College Town Contest

Kelsey_for_SocialFredericksburg is one of the nominees in USA Today’s latest 10 Best Readers’ Choice travel award contest! Join in the contest and vote for Fredericksburg at http://www.10best.com/awards/travel/best-college-town-weekend/. Voters can vote once a day and voting ends Monday, October 6, 2014 at 11:59 a.m. The winners will be announced on 10Best on Wednesday, October 8, 2014 at 11:59 a.m., then later on USA TODAY.

 

Business Services eUpdate September 2014

Bookstore

  • Verba Course Materials Price Comparison Tool

Copy Center

  • Student Cloud Printing Options
  • Copy Center Costs Comparisons: Seacobeck Hall copy vs. departmental copier
  • Top 10 Departments Maximizing Copy Center

EagleOne

  • Support our EagleOne Merchant Partners’ Specials

Parking

  • 2015 Fac/Staff Decals Info Coming Soon
  • Upcoming Events
  • Ongoing Construction/Storm Water Management Projects

Post Office

  • New Mail Kiosk

Procurement Services

  • eVA Small Business Update
  • Departmental eVA Buyer Tips
  • Shipping/Freight exempt eVA fees
  • UMW Small Purchase Procedures

Personnel Changes Business Services welcomes Patricia Canciglia and Opal Curtis.

Patricia (Pat) Canciglia joins Procurement Services in the position of Buyer Specialist, following a 30+ year career with the Federal Government, Naval Surface Warfare Center/Naval Sea Systems Command (NSWC), Dahlgren Division, most recently as Chief of the Contracting Office and Contracts Department Head.

Opal joins us in the role of Business Services Administrative Assistant, following a 30 year career, most recently in a managerial role, at the Free Lance-Star.

Owned and Operated by UMW ! 

Verba Course Materials Price Comparison Tool 

The UMW Bookstore website now has a price comparison tool allowing students to compare course materials prices with other industry providers.  This feature invites transparency in pricing and will demonstrate the value of the UMW Bookstore.

For a quick peek, click here

To start from the beginning, go to www.umw.edu/bookstore<http://www.umw.edu/bookstore>

-          Click Textbooks.

-          Click Fredericksburg Campus.

-          Select term (F14), then class, then section.

-          Click “Compare prices on these course materials”

Reminders for students:

The UMW Bookstore is owned and operated by UMW. 100% of profits remain on campus in support of student life at UMW.

Consider the total cost of ownership when renting books. Rental books must be returned to the rental company at the end of the rental term and are not eligible for buyback.

Remember: the UMW Bookstore hosts buyback at the start and end of each semester!

Student Cloud Printing Project-  The forecast for October is cloudy.  UMW will introduce cloud printing to students in October.  Students will have the option to send print jobs to one of 4 multi-functional printers around campus, Simpson Library, ITCC Center, Stafford Library and Trinkle Hall. Students will be able to print to the cloud from any computer or mobile device, and swipe their EagleOne card to access and pay for print jobs.

Departmental Copy Jobs

Copy Center per/copy cost in Seacobeck Hall are $.035 per copy.

Costs on departmental copiers (multi-function devices) are $.07 per copy /or  $.05 for networked print.

Copy Center normal turnaround time is 24 hours and will deliver right to your office via campus mail.  A request form is available on the Copy Center website.

FY14 Top 10 Departments Maximizing Copy Center, approximate savings/cost avoidance:

1          $3,957.70         MATHEMATICS

2          $3,748.88         ADMISSIONS

3          $3,607.29         PSYCHOLOGY

4          $3,112.30         WRITING INTENSIVE PROG5

5          $2,640.97         MOD FOREIGN LANG

6          $2,574.40         BIOLOGY

7          $2,377.96         ENG, LING &SPEECH

8          $1,666.84         CLASS, PHIL & REL

9          $1,429.66         ECONOMICS

10         $1,221.64         Team Sports – Other

Questions?   Contact Amme Mahler, ext. 2006 

EagleOne Payroll Deduction is available for all employees 

EagleOne merchant current specials

Baba Ganoush: 1/2 off chicken Shawarma wrap or Falafel wrap 3-6 p.m. everyday through Dec. 30, promo code BABA14

Country Cookin’: $3 burger and fries every Wednesday 4- 9 p.m. all fall semester

Home Team Grill: 1/2 price burgers every Tuesday 4-11 p.m.

IHOP: 50% off entire check -every Wednesday 8 p.m.-4 a.m., must purchase beverage and show EagleOne ID

Salad Creations: $1.99 smoothie with purchase of any salad, wrap, panini or sandwich everyday 4-9 p.m., offer good through Oct. 30, also students & fac/staff receive 10% discount w/EagleOne card

Pancho Villa: 20% off new lunch specials w/ student or fac/staff EagleOne ID, good at Eagle Village location only

Upcoming events requiring campus parking reservations:

Family Weekend – reservations affect Level #4 of Alvey Parking Deck on Friday, Sept. 19, and level #4 Alvey Parking Deck & GW lot on Saturday, Sept. 20

Admissions Event & Alzheimer’s Walk – reservations affect campus-wide parking on Saturday, Sept. 27

Ongoing Construction/Stormwater Management projects affecting parking:

New Campus Center – College Ave, creating overflow to other areas.

ITCC- Simpson Library, Jepson lots, creating overflow to other areas.

Woodard/Mercer Renovation – Sunken Road lot #13, disruptions along Campus Drive. Drivers and pedestrians urged to be aware of increased construction traffic.

Marshall – work continuing with minor Residential Student disruption in Marshall lot.

2015 Fac/Staff Decals Coming Soon

All Fac/Staff decals will expire on 7/1/15, planning is underway for the registration and distribution process for new decals. More details to follow this Fall/Winter.

To support personal/retail needs, a new postal kiosk is available in Lee Hall, beside the ATM machine (just outside the Bookstore).  The services available through the kiosk include purchasing stamps and mailing packages via USPS. Credit cards are accepted.

Reminder for 2014-2015: Vendor Agreements should be routed to Procurement Services for review and signature 

eVA Small Business Update

NEW Vendor Look Up Feature Allows Full Export of SBSD Vendor List

From the bottom of the eVA website homepage you can access the list of active eVA Vendors.

The page has a link at the top right corner that gives you the full list of SBSD (Department of Small Business and Supplier Diversity—formerly  DMBE) certified Vendors.  It matches what you get if you go to the SBSD website (www.sbsd.virginia.gov)

Now when you click to view the Full SBSD List there is a NEW link (“Export Full SBSD Vendor List to Excel”) that will give you the entire SBSD list (not just an export of the current page you’re viewing).

Departmental eVA Buyer Tips

​​Reminder to enter confirming orders in eVA.  eVA should be the front-end requisitioning source for purchases, there are some situations where eVA entries are issued as confirming orders, in those cases, it is highly encouraged that the eVA order is entered promptly (recommended within 5 days). 

Shipping/Freight exempt eVA fees

ALERTS
Shipping / Freight Exempt from eVA Transaction Fees
There are two (2) exempt options for Shipping & Freight when used as a separate line item in an e-Mall order Select Commodity Code SHIPPING (NIGP 96286) or FREIGHT (NIGP 96286) By making the appropriate selection, eVA will exempt the shipping / freight charges from eVA Transaction fees

UMW has adopted Small Purchase Procedures

Small Purchasing Procedures (less than $50,000), are posted at the following site

(http://adminfinance.umw.edu/procurement/files/2014/09/UMW-Small-Purchase-Procedures-8-14-14.pdf)

Current Contract Activity

RFP      Institutional Outcomes Assessment and Accreditation, evaluation in progress

URFP   Ticketing System

RFP      Behavioral Incident and Conduct Management Software, negotiation in progress

RFP      Horseback Riding Services, evaluation in progress

RFP      Hotel Services, Preferred Provider, specification development underway

SS        Blackboard Transaction System, completed

IFB       Rugby Field Upgrade, for release Sept. 21

RFP      Jepson Renovation/Addition, for release

———————————————————————————————————–

Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCCO, VCO

Assistant VP for Business Services & CPO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

540-654-2043

ebaker@umw.edu

 

**Scheduled Interrupted Water Service**

Water service will be interrupted for a period of six hours from Friday, September 12, at 11 p.m. through Saturday, September 13. at 5 a.m. The following buildings will be without water service during this time: Woodard Hall, Mercer Hall, Willard Hall, Virginia Hall, Seacobeck Hall, Monroe Hall, Lee Hall, Trinkle Hall, the new Campus Center, Ball Hall, Custis Hall and Madison Hall. This will affect all domestic water, including toilets, sinks, water fountains and showers. Residential students in the above named halls may use restrooms in the Convergence Center or Randolph-Mason Link.

This water outage is necessary in order to connect a new water line which re-routes outside the planned addition to Woodard and Mercer Halls. We apologize for the inconvenience this will cause and express our appreciation for your patience and support.

If you have questions, please contact Sid Lambiotte in Facilities Services at 540/654-2085.

 

Traffic Closure on Sunken Road

TO:  The UMW Campus Community

As part of the University’s Stormwater Improvement Project, the improved storm line behind Marshall Hall will need to be connected to the City of Fredericksburg’s storm line under Sunken Road. This will entail digging up Sunken Road just west of William Street, behind Marshall Hall. University and community traffic will be diverted through the College Terrace neighborhood, as indicated in the attached Traffic Plan. The work will begin Monday, September 8, and should be completed by close of business Wednesday, September 10.

This project is environmentally strategic for UMW, the City of Fredericksburg, the Rappahannock River and the Chesapeake Bay. Thank you for your patience and support.

Richard R. Pearce
Vice President for Administration and Finance and CFO University of Mary Washington
1301 College Avenue
Fredericksburg, VA  22401
(540) 654-1020
(540) 654-1162 (fax)
rpearce@umw.edu

 

State Imposed Budget Reductions

To all UMW faculty and staff:

As promised, I am reporting back to you with more specifics about the state budget situation. We now have learned that the state has imposed on each public institution of higher education a budget reduction of 5 percent this fiscal year and 7 percent for 2015-16. Obviously, a cut of this magnitude will have a significant impact on our operations.

In addition to the hiring freeze already announced, I have asked all members of my cabinet to propose additional areas of budget savings. I have asked them to think creatively and act boldly, striving to cause as little disruption to services as possible. Because the academic enterprise is at the center of all that we do, we will also engage faculty leadership in this budget reduction exercise.  All members of the UMW community will need to make sacrifices and find imaginative uses for limited resources. None of this will be easy, but I feel confident that UMW will emerge as a stronger, more focused institution as we work through the current situation together.

I continue to be grateful for your hard work and support of the University’s goals.  Thank you for helping us work through these budget challenges while maintaining our commitment to educational excellence.

 

Sincerely,

Richard V. Hurley

President

 

Lottery Lunches

The following message is from the Office of University Events and Conferencing:

This is the fourth year for Faculty and Staff Lottery Lunches with President and Mrs. Hurley. All UMW Employees are eligible to enter the lottery. If you are chosen, you will be invited to attend a very special lunch with President and Mrs. Hurley at their historic home, Brompton. We are currently holding a lottery for three lunch dates in fall 2014. You can now apply online and eight randomly chosen winners will receive an email invitation for one of the lunches! Go to http://president.umw.edu/events/lottery-dinners-with-president-and-mrs-hurley/ to enter. Lunch dates for spring will be posted in January 2015.

PTAC Innovation Grants

On behalf of the President’s Technology Advisory Committee (PTAC), I am writing to inform the campus community that the PTAC Innovation Grant Program has been discontinued this year due to budget reduction.We hope to have these funds reinstated in the near future, but in the meantime we will not be considering applications for the 2014-2015 academic year.

Best regards,

Jim Groom

Chair of the President’s Technology Advisory Committee

State Budget

On August 15, I was asked to attend a meeting of all agency heads in Richmond to hear from the Governor about the status of the State’s budget.  As has been widely reported in the news, he and his staff reported that they are projecting a $2.4 billion dollar shortfall over the next biennium due, for the most part, as a result of cutbacks in Department of Defense spending.  While no specific budget reduction targets were announced, the Secretary of Finance did report that he thought a reduction in the 5 to 6 percent range would be required.  He went on to say that all state agencies and institutions of higher education will soon be asked to prepare budget reduction plans to ensure the state operates within a balanced budget.  To that end, we were encouraged to take steps immediately to curtail spending and think about how we will respond to the forthcoming budget reduction directive.  Accordingly, I am instituting a temporary freeze on all new hiring at least until we receive direction from the Governor’s office regarding the University’s level of reductions needed.  I have also directed Cabinet members to begin discussions with their staffs with respect to potential approaches to additional budget reductions in their areas.

Regarding the hiring freeze, all recruitment activity is immediately suspended pending review by Cabinet members of which positions will be filled at this time.  Criteria for the review will include strategic necessity and impact on service and/or work flow.  Supervisors and managers will be consulted as needed.  We will move expeditiously to complete this initial review to ensure the least amount of disruption to operations while we assess the extent of possible budget savings through this action.

Until further notice, hiring managers will be required to obtain approval from their Cabinet VP before progressing to the next phase in any recruitment (advertising, interviewing, offer, background check etc.). HR must receive Cabinet level approval for any recruitment activity.  If you have questions, please direct them to the Cabinet member responsible for your area.

Until we receive instructions and direction from the Governor’s office, I am not able to share with you how long this hiring freeze will last.  As soon as we know more, we will communicate that to you.  I remain hopeful that this State revenue shortfall can be managed in the least disruptive way possible.

Thank you for your support, patience and hard work.

 

Richard Hurley

President