October 31, 2014

Important Message about Ebola Preparedness and International Travel

The following message is from the Office of Administration and Finance:

To the University Community:

While Ebola is attracting a great deal of media attention and raising understandable concerns, it is important to note that the Centers for Disease Control has repeatedly stated that Ebola poses no significant risk to the general U.S. population. The most important thing to remember is how the disease is spread: NOT through casual interaction; only through close contact with the bodily fluids of someone who is actively exhibiting symptoms of the illness.

Even with such a remote threat, the University of Mary Washington remains ready to respond if necessary. Campus leaders, emergency team members, and health officials have been coordinating preparedness efforts for many months. Senior campus administrators and Student Health Services, in collaboration with Emergency Management & Safety and local and state public health officials, have taken measures to prepare for a potential case locally, including:

• Continual monitoring of CDC advisories on the Ebola outbreak

• Advising individuals traveling to and from areas of ongoing transmission

• Monitoring and evaluating any travelers who may be at risk

• Assessing and reinforcing infection control measures and equipment

• Planning proactively with local and state public health officials

As we approach the holidays and members of the campus community develop travel plans, please keep in mind:

• Anyone considering travel to high-risk areas must be aware of local conditions and take appropriate precautions.

• The UMW Center for International Education has applied the CDC Ebola-related guidance by creating a protocol covering pre-travel preparation. Go to http://international.umw.edu/business-travel  and complete a Voluntary International Travel Registration. If you have traveled to an affected country and develop a fever within three weeks of your return – the virus’ maximum incubation period – immediately contact a health care provider by phone and let the provider know of your travel history and current symptoms.

As the situation evolves, we will continue to post updates, or you can visit www.umw.edu/advisories/ebola-preparedness-notifications.  At the moment, a far greater risk exists for catching influenza. To avoid that risk, you are urged to take extra care with personal hygiene.

*   Cover your nose and mouth with a tissue when you cough or sneeze. Throw the tissue in the trash after you use it.

*   Wash your hands often with soap and water, especially after you cough or sneeze. Alcohol-based hand cleaners are also effective.

*   Avoid touching your eyes, nose or mouth. Germs spread this way.

*   Eat a balanced diet, exercise regularly, and get adequate rest.

Here are some important flu facts:

*   Flu spreads directly from person to person. Be courteous and isolate yourself from non-infected people even if it means missing class. The University will attempt to make accommodations.

*   CDC recommends a yearly seasonal flu vaccine as the first and most important step in protecting against seasonal flu.

*   If you get the flu, antiviral drugs can make the illness milder and shorten the time you are sick.

Scheduled Network Maintenance

UMW Students, Faculty, and Staff,

The IT Department will be performing network maintenance Saturday, November 1, from 10 to 11 AM.

The maintenance is expected to be uneventful, but a brief disruption to wired/wireless network and telephone services is possible. Please plan accordingly.

If you have questions or concerns, feel free to contact me.


Deborah Hovey Boutchyard

Director, Network & Communication Services

University of Mary Washington



Tuition Waiver Program

Dear Colleagues:

The University’s new Tuition Waiver policy is now posted and is effective immediately.  This policy allows classified, wage, administrative faculty, professional faculty, and other non-faculty part-time employees at the University of Mary Washington to complete credit and non-credit courses at the University of Mary Washington.


You may contact Jennifer Cooper at jcooper4@umw.edu with any questions.


Sponsored Thanksgiving and Winter Break Housing Information

Thanksgiving Break begins and the student residences close at 10 a.m. on Wednesday, Nov. 26. Residences open at 2 p.m. on Sunday, Nov. 30. Break housing sponsor spreadsheets are due Friday, Nov. 21 at noon.

Winter Break begins and the student residences close at 10 a.m. on Saturday, Dec. 13. Residences open at 9 a.m. on Sunday, Jan. 11. Break housing sponsor spreadsheets are due Friday, Dec. 5 at noon.

Departments or student groups sponsoring students for an academic, extracurricular, or athletic event requiring a stay in University-owned housing during a break should submit a request for the sponsored students. Click here for the Sponsored Break Housing submission template. The Excel file should be e-mailed to Assistant Director of Residence Life for Housing and Operations, Brittany Harper, at bharper2@umw.edu. Visit http://students.umw.edu/residencelife/breakhousing for details.

2014-15 Holiday Calendar

Dear Colleagues:

Please find attached the 2014-15 UMW Holiday Calendar.   In appreciation for your continued dedication and hard work, President Hurley has awarded additional days of recognition leave.  New, next year, we will recognize your contributions to the success of the  2014-15 academic year with a much deserved holiday on May 11, the Monday after graduation.

The Holiday Calendar may also be found at:


Holiday Decorations Guidance for a Respectful Workplace.


Under state policy, wage employees may be paid only for hours worked.  Wage employee schedules may be modified ahead of time to make for hours of work that may be missed because of the additional holidays.

You may contact the Office of Human Resources at 1214 with any questions.

Update on the Convergence Center

To:  UMW Faculty and Staff

From: Jeff McClurken, on behalf of the Information and Technology Convergence Center User’s Group

Subject: Update on the Convergence Center

The Convergence Center has been open for two months now and hundreds of students (& faculty and staff) have already taken (or taught) classes there, walked across the bridge to the library, had coffee at Blackstone’s, charged devices while sitting on the powered lobby furniture, taken a spin in the famous red chairs on the 4th floor, held meetings in one of the conference rooms, reserved a collaboration space or room online, tried out the computers in the training lab or in the lobby, visited one of the many studentsupportcenters, and studied in the numerous niches around the ITCC.  Last week the new Digital Knowledge Center (like the Writing and Speaking Centers, but for digital class projects) began accepting appointments with its student tutors. [For those who are interested, Director Martha Burtis recently wrote about the creation of the Center.]   

Starting today the multimedia editing room with vocal recording booth opens on the first floor (accessible to all students via the EagleOne card).  In the weeks and months to come, the building will offer new opportunities, from checking out digital equipment at the Information Desk, to the opening of an Advanced Media Production Studio and the Digital Auditorium, to the unveiling of the Library’s Digital Archiving Lab and Digital Gallery on the third floor near the bridge.  Keep an eye as well on the Digital Media Wall in the lobby of the ITCC as we begin to display more student-created digital media projects.

If you have any questions about the Convergence Center’s resources, policies, hours, options, and opportunities for students, faculty, and staff, or simply want to keep up to date on what’s new in the building, check out the newly launched website, http://convergence.umw.edu.  You can also ask any of the student aides who work in the building about what is here and how to use it, especially those staffing the Information Desk found as you enter the building from Campus Walk.

See you soon!


Jeffrey W. McClurken

Professor of History & American Studies

Special Assistant to the Provost for Teaching, Technology, and Innovation

University of Mary Washington




Road Work at Lee and Trinkle Halls

The following message is from Facilities Services:    

Construction congestion can be expected at the access road behind Lee Hall and Trinkle Hall until Friday, Nov. 7. The road and parking area will continue to be accessible for deliveries and parking, but users are asked to be aware of the work and follow instructions from construction personnel.  If you have questions, please contact UMW Project Manager Les Johnson at ext. 2100.

University Organizational Structure

Dear Colleagues,

As a first step in responding to the Strategic Resource Allocation task force recommendations, I want to address the University’s academic organizational structure.  The reports, along with subsequent faculty discussions, have raised questions about the advisability of the three-college structure.  The two major concerns are the apparent high cost of the smaller colleges, especially on a per capita basis, and the governance challenges associated with the current structure.

In assessing the continuing viability of this organizational structure, it is critical that we continue to think strategically about the University’s future.  Undergraduate enrollment in business and education programs remains strong, and data suggest that we have considerable opportunity to build on this foundation.  It is true that since the start of the economic recession in 2008 we have lost significant enrollments in our graduate programs; however, it is also true that our graduate programs in business and education remain essential to the strategic growth of the University.We are confident that enrollments in these programs will revive as the economy improves and that graduate offerings, especially in our business and education programs, will continue to be an important contributor to our total enrollment (and revenue) outlook.  We need to do everything possible to rebuild and strengthen these enrollments, as well as to grow our College of Arts and Sciences graduate programs and enrollments.  Not doing so will continue to exert undue pressure on our overall undergraduate enrollment to meet our budgetary needs.

In addition, business and education are programs that must nurture distinctive relationships with their external constituencies—both the business community and the P-12 education community.  Doing so is altogether vital to the success of these programs and to achieving our mission as a public university. Experienced deans play a critical role in cultivating these external relationships, from building networks that support appropriate field experiences to identifying and working with community leaders, friends and alumni whose “talent and treasure” can enhance the student experience and ultimately raise the profile and visibility of UMW.  In this respect, alumni form a critically important constituency in these colleges, since success in these fields is often built on the networks formed in and around their professional degree programs.  Of course alumni are often eager to lend their support to the disciplines they studied, whatever the discipline, but as professional fields, business and education typically have more to gain from ensuring that these relationships are appropriately nurtured.  This is a significant part of each dean’s responsibility.

Accrediting bodies constitute another important external constituency for these colleges.   Achieving and maintaining accreditation is unusually complex and demanding in these disciplines.  In education, this is a mandate (and in fact, one of the reasons we combined the programs at Stafford and Fredericksburg to form the College of Education was that the Department of Education indicated it would no longer allow us to seek two separate accreditations).  As for business, UMW’s is one of only two business programs among the 15 four-year Virginia state colleges or universities without full AACSB accreditation (the other is at U-VA at Wise).  This puts us at a significant disadvantage, both in competing to recruit and retain the best faculty and in competing for highly qualified students.  I firmly believe that pursuit of this accreditation already has improved the quality of instruction in our business classrooms and the qualifications of our graduates.  Ultimately, the most compelling reason to support the current three-college structure is that it enables us to continue to achieve quality and increase visibility and distinction in these strategically important programs.

It should be noted that the University’s investment in colleges of education and business was largely a reallocation from the former College of Graduate and Professional Studies.  Some of the investment was also achieved through other internal reallocation strategies.   For example, the increase in faculty salaries in the College of Business has been supported in part by a decrease in the number of allocated faculty lines in that college.  Recently shared analyses of staffing in the two smaller colleges also demonstrate that these colleges—the College of Business especially—have done a reasonably good job of actually reducing their administrative staffing since the colleges were first established.

Moreover, were we to dissolve the colleges of business and education, we would either have to maintain people in what would be more or less their current functional roles, or we would have to stop doing some of the things we are presently doing.  There might be some savings, but these would likely be very limited, and we might well put the quality of these programs at risk.

It should be noted, too, that operating budgets in the smaller colleges are not significantly larger, on a per capita basis, than those in the College of Arts and Sciences.  There currently is some difference in funding available for faculty development and research support, but I am asking the Provost to address that discrepancy.  However, when all available operating budgets at the department and program level are accounted for, neither faculty nor students in business and education have any more available resources than those in the Arts and Sciences.

I want to underscore that the Provost and I have reviewed other models over the past several weeks—some that would move some departments from CAS to COB and COE and others that would either reframe the three colleges or look to expand the College of Arts and Sciences (in one example we reviewed, turning CAS into three separate colleges).  This last model is attractive but it would also add further administrative expense at a time of already tight budgets.  This may be an idea to explore further in the future.   As for simply moving some departments from CAS to COE and COB, while this would spread out administrative costs across more faculty and students, it would not ultimately change much, including the total expense of operating three colleges.  Furthermore, it would not advance our overall strategic goals.

While reaffirming the three-college organizational structure, I also want to encourage faculty to come together to resolve the elusive governance issue.  When one UFC member recently looked to me and the Provost to possibly cut this Gordian knot, another quickly insisted that this is a faculty issue that has to be resolved by faculty.  Both the Provost and I agree with this view.  At the same time, we would encourage faculty in all three colleges to recognize the spirit of compromise in which the current 18-member UFC proposal has been offered.  One of the great strengths of our faculty at UMW, across all three colleges, is its wide diversity of thought and opinion.  Yet I believe that all ultimately wish to support the best interests of the University as a whole.  The fact that all four CAS at-large members of the UFC supported the 18-member compromise rather than the 25-member proposal seems an acknowledgement of the concerns articulated by their colleagues in COE and COB.  The Provost and I both join in encouraging members of all three colleges to accept the compromise 18-person proposal that has been endorsed by the UFC, so that we can all move past this issue and focus together on critical issues of strategic importance to the future of the University.

Now that the forums have been completed, I will continue to review the specific recommendations in the two task force reports, as well as the responses to those recommendations from members of the university community, and expect to communicate with you again within the next two weeks.


Richard V. Hurley

Upcoming Fire Drill Schedule

The following message is from the Office of Emergency Management and Safety:

To comply with state fire safety guidelines and to enhance the safety of the UMW community, the University plans to conduct fire drills in administrative and academic buildings beginning the week of Oct. 27.  See the tentative schedule of dates for fire drills in each building below. Exact dates and times will not be posted. Be assured these exercises are being conducted in ways that minimize negative impact on the University community.

UMW Administrative and Academic Building Fire Drill Guidelines are available on the  Emergency Management and Safety website so that all are aware of their roles and responsibilities. Supervisors and faculty should make sure that students, faculty and staff are aware of expectations and have a general understanding of how these drills will be conducted.

For questions, please contact Campus Fire Safety Officer Briant Atkins at batkins@umw.edu or 654-2108.

Week Number  Date  Building 1  Building 2  Building 3
 1  Oct. 27-31  GW Hall  Lee Hall  Simpson Library
 2  Nov. 3-7  ITCC  Combs Hall  1004 College Ave
 3  Nov. 10-14  Melcher  Pollard Hall  duPont Hall
 4  Nov. 17-24  Fitness Center  Trinkle Hall  1201 William St
 5  Nov. 24-28  None  None  None
 6  Dec. 1-5  Stafford North  Stafford South  Dahlgren
 7  Dec. 8-12  Exams-None  Exams-None  Exams-None
 8  Dec. 15-19  Monroe Hall  Jepson  Heating Plant
 9  Dec. 22-26  UMW Closed  UMW Closed  UMW Closed
 10  Dec. 29 – Jan. 2  UMW Closed  UMW Closed  UMW Closed
 11  Jan. 5-9  Fairfax House  Hamlet House  Tyler House
 12  Jan. 12-16  Annex A  Annex B  Marye House
 13  Jan. 19-23  Anderson Center  Goolrick  Simpson Library
 14  Jan. 26-30  Alumni Center  Tennis Center  Brent House


Training Video for Staff – Veterans’ Issues Awareness

TO:         UMW Community

FROM:   Golda Eldridge, Director of Leadership and chair of the Veterans Work Group

President Hurley, Provost Levin, and Vice President Searcy join me in requesting that you take 30 minutes to compete an on-line training video to help us make UMW a more veteran-friendly campus.

In recognition of the fact that the veteran population at the University Mary Washington continues to grow, a Veterans Work Group was formed to evaluate and improve resources and services available to them on the UMW campus that can support their success.

As part of that initiative we have identified a wonderful opportunity to help us better serve our veteran and veteran affiliated students. A Veteran/Military Cultural Competency training video designed to increase awareness of veteran-related issues has been made available to UMW. The link below will take you to an innovative 30-minute training simulation for faculty and staff that supports the goal of creating a more veteran-friendly campus. It is interactive and can be completed at your convenience on any computer. While the video focuses on veteran students, the techniques and processes presented are effective in dealing with any struggling student.

We ask that this process be completed by November 17.

If you have any feedback on the video or ideas on any other veteran related issue please contact me at geldridg@umw.edu. Thanks.

1) Go to: https://www.kognitocampus.com/vet

2) Click: Access Training

3) Create account: Use Enrollment Key: cspcva (case sensitive)*