April 25, 2017

Confidential Document Destruction

Facilities Services will no longer pick up confidential documents for destruction, except for the annual RecycleMania Shred Event. But there are multiple options for disposal of confidential documents. All require a completed RM-3 (document destruction form) that is to be submitted to Ruth Lovelace, Director of Environmental Health & Safety, before confidential materials are destroyed. She will review for compliance and return a copy to you with her signature. Records information and forms may be found at the Library of Virginia website, http://www.lva.virginia.gov/agencies/records/

Options for destruction:

1- The Copy Center shreds for $4 a box. They do not offer pick-up service.

2 – University contract for document destruction. Departments will absorb this cost. Referencing standard paper size boxes, departments can either have the contractor pick up the boxes/bags of confidential documents or rent a collection container. The pricing for a pick-up is $3.50 per box/bag with a trip fuel surcharge of $44. The rental collection container prices vary based on the size selected: $13 for console, $18.50 for 65 gallons, and $23 for 95 gallons. It may be possible to coordinate the container drop-off and pick-up with other schedules on campus; this could allow the trip surcharge to be shared. Contact Anika Wilson, awilson3@umw.edu, for information on use of the contract.

3- Annual RecycleMania Shred Event

University Philharmonic Season Finale

The University of Mary Washington Philharmonic Orchestra will present its season finale on Friday, April 28, 2017, at 7:30 p.m., in Dodd Auditorium.  The program will consist of Appalachian Spring by Aaron Copland, the Concerto No. 1 for Horn by Richard Strauss, with Eric Ruske on the horn, and Pomp  & Circumstance No. 1 by Edward Elgar.  For tickets contact umwphilharmonic.com or call 540/654-1324.

UMW Inauguration – Event Details for the UMW Community

The following message is from the UMW Inauguration Committee: 

This Friday, April 21st, the University of Mary Washington will celebrate the inauguration of our tenth president, Dr. Troy Paino. We hope that you will join the rest of the UMW community to help us recognize Dr. Paino and to celebrate our special university community. Please join us at the following: 

Installation Ceremony in Dodd Auditorium at 4:15 p.m. – In his formal introduction as President of the University of Mary Washington, Dr. Paino will be joined by representatives of the faculty, staff, students, local community, and delegates from universities and honorary societies. The ceremony is open to the UMW community. Seating is first-come, first-served – please plan to arrive by 3:45 to be seated.  

View the Ceremony Online – The installation ceremony will also be live-streamed on the UMW website starting at 4:15 p.m. The link to the video live-stream will be posted on the http://umw.edu/inauguration page. 

Greet Dr. Paino - Join the UMW community to greet President Paino as he travels along campus walk to the University Center immediately following the conclusion of the installation ceremony (weather permitting).  

Community Celebration – Held in the University Center, the community celebration will immediately follow the ceremony and is open to the UMW community. With a focus on the university community, this celebration will feature free food, beverages, a photo booth, and great music, including a DJ and band. 

Be sure to use #CelebrateUMW when posting about the inauguration on social media. For more information, including a full schedule of events, go to http://umw.edu/inauguration.



Volunteers Needed for Midnight Breakfast

Campus Dining will be hosting our traditional free “Midnight Breakfast” for all UMW students the first night of exams – Monday, May 1 – at the Top of the UC. Volunteers are needed to assist with serving between 10:45 p.m. and 12:15 a.m.  Everything is very casual (you can even come in your jammies!), and it’s lots of fun! Anyone wishing to volunteer should contact Kristin Menard in Campus Dining at 540-654-2165 or Kristin.Menard@Sodexo.com by Friday, April 28.

Changes to UMW Foundation Phone Numbers

The following message is from the UMW Foundation.

Dear Members of the UMW Community,

The UMW Foundation has installed a new phone system at its offices, which has required the Foundation to assign new phone numbers to all its staff. The new numbers are as follows:

Of course any staff personal mobile phone numbers you may have will remain unchanged as will all Foundation email addresses. If you are calling from a campus phone, please note that you will no longer be able to dial only the 4-digit extensions to reach the Foundation offices. You will need to dial all Foundation numbers in the same way you place calls to other local external phone numbers.

We have updated our contact information on the UMW Foundation website at www.umwf.org. If you find yourself unable to reach us and you misplace this email message, please access the website and follow the “Board and Staff” menu selection to locate our new voice numbers.

As always, please do not hesitate to contact me with any questions or issues you may encounter. Thank you for your patience and assistance during this transition!

Kindest regards,


Gregory A. Branner ‘85, CPA, CGMA

Chief Financial Officer/Treasurer

University of Mary Washington Foundation

1125 Jefferson Davis Hwy, Suite 200

Fredericksburg, VA  22401-8447

Email:  greg.branner@umwf.org

Voice:  (540) 479-1893

Mobile:  (540) 760-2212

Business Services eUpdate–April

Business Services

Textbook Adoption Dates

On time adoptions mean more used books available for students AND more money in students’ pockets through buyback. Please submit textbook/course material adoptions to the UMW Bookstore by the due dates so that the store can maximize payment to students for books they wish to sell.

There is a $1,500* Pepsi Textbook Scholarship fund for students, offered to the first department to reach 100% on-time adoption rate.
*In the event of a tie, funds will be divided.

Adoption Due Dates:
FREDERICKSBURG CAMPUS Course Materials Adoption for fall 2017 are due April 21,2017.

COURSES BEING TAUGHT ON THE STAFFORD CAMPUS: Course materials for classes being taught on the Stafford Campus are facilitated through MBS Direct, the virtual bookstore for the Stafford Campus. There are three points of contact to assist with submitting Stafford campus orders:

Adoption due dates are different from those on the Fredericksburg campus, and will vary depending on course start dates; please contact appropriate department representative listed above for these dates.

For course material questions, contact DJ Garcia, x1649, or Frances SanPietro, x1653.

UMW Book Club

The UMW Book Club will meet on Wednesday, April 19, from noon to 1 p.m. in Lee Hall, room 414. The book to be discussed is A Long Way Home by Saroo Brierley, the story of a five-year old Indian boy who becomes lost from his small village family and ends up on the streets of Calcutta. It is the subject of the current movie Lion. If you would like to purchase a copy of the book at the Book Club discount, please contact Margaret Mock, x1017, or mmock@umw.edu.

Faculty Regalia Rental

Oak Hall is the regalia provider for the University of Mary Washington. Faculty and Staff may rent or purchase academic regalia from the leading custom regalia manufacturer in the country. Faculty and Staff may go online at www.oakhalli.com/UMWfaculty to rent regalia for delivery directly to individual offices. Those who prefer to order by phone may do so by calling Oak Hall Customer Service at l-800-456-7623. A customer service representative will be happy to assist you.

Rental Pricing for Faculty and Staff:
Bachelor Ensemble:  $37.95
Master Ensemble:  $39.55
Doctor Ensemble:  $43.95
Prices include shipping charges.

To ensure timely delivery, orders for rental regalia must be received by Oak Hall no later than April 29 for Commencement.

Textbook Buyback Dates

Spring buyback will take place at two locations this year: one along Campus Walk, and another at Eagle Village. Dates and times are as follows:

  • Campus Walk
    • 5/1 – 5/4: 9 a.m. – 6 p.m.
    • 5/5: 9 a.m. – 5 p.m.
  • Eagle Village
    • 5/1 – 5/5: 10 a.m. – 4 p.m.

Bookstore Sale

The Bookstore will be offering 20% off any single UMW gift or insignia item to students, faculty, and staff during the week of finals, May 1 – May 6.

Grad Gifts

Don’t forget, the Bookstore is the place to get all of your graduation gifts! Surprise that brand new alum with a gift that will remind them of their time at UMW.

Year End Department Charges

Mark your calendars–the end of year deadline for department charges in the Bookstore to hit this fiscal year is May 19.



Copy Center

Operations Disruption

Due to extensive water damage, operations at the Copy Center will be disrupted for several days.

While the Copy Center’s office location is currently closed, most services are available during temporary operating hours, which are 8 a.m. – 5 p.m. Monday through Friday. Staff may be reached during these times at copies@umw.edu, or x1935.

Information regarding existing and new Copy Center orders are as follows:

  • Jobs submitted on or before 4/7/17:
    • Black and white copy jobs will be ready 4/11/17.
    • All other jobs (color, laminate, binding, etc.) will be ready by Wednesday, 4/12/17.
    • Jobs labeled for pick up may be picked up in the EagleOne Card Center in Lee Hall 110.
  • Jobs being submitted 4/7/17 and after:
    • Please anticipate the possibility of an additional 2-3 business days for processing, depending on the job type. Call the Copy Center at x1935, or email copies@umw.edu for anticipated processing times for new jobs.
    • Regrettably, the Center is unable to accept retail jobs at this time.

Please contact Amme Mahler is additional information is needed.

These changes will last until further notice. Notification will be sent once normal operating hours and procedures resume. We regret any inconveniences that the situation may cause.

Year End Charges

The last date for Mail and Copy services to be billed to FY17 is May 19.



New EagleOne Card Manager

We are pleased to announce that Barbara Quann has accepted the position of Card Center Manager. She previously worked as Off Campus Merchant Coordinator.

Pepsi March Madness

Winning stickers have been randomly placed on drink bottles in vending machines around campus. Be sure to check your vend drink for a sticker. Bring the empty bottle with sticker attached to the EagleOne Card Center, Lee Hall 10, Monday-Friday, 8AM-5PM. Sticker amount will be deposited to your EagleOne card.
Sponsored by Pepsi.

Updated Off-Campus Merchants

Beginning in May, Pizza Hut will no longer accept payment through EagleOne cards. To view a list of merchants that accept EagleOne, visit our website.


Parking Management

Temporary Lot Closure

Be advised that the George Washington parking lot will be closed on Friday, April 21, for VIP parking for President Paino’s Inauguration.

“Run Like Hale” T-shirts Available!

A number of “Run Like Hale” T-shirts are available for purchase. Proceeds will go to the American Cancer Society in honor of Gwen Hale, director of the UMW Writing Center.



Announcement from the President

President Troy D. Paino has announced the appointment of Nina Mikhalevsky as UMW’s provost, effective July 1, 2017.  Dr. Mikhalevsky has worked at the University of Mary Washington since 2006 and currently is serving as acting provost.

In announcing Mikhalevsky’s appointment, Paino cited her proven administrative capability and commitment to Mary Washington. He noted, “Nina Mikhalevsky is an extraordinary academic leader who has demonstrated a deep commitment to the public liberal arts mission of UMW. I am pleased to have her as an energetic and visionary member of my leadership team.”

As provost, Mikhalevsky will serve as the University’s chief academic officer, responsible for oversight of all academic programs, academic planning and budgets, and faculty matters. Working with the deans and the faculty, the provost provides leadership of major university initiatives in teaching, research and creative activities, and has responsibility for all university educational and academic policies.

Dr. Mikhalevsky has served in a variety of administrative positions at UMW, including vice president for strategy and policy, acting provost, and interim dean of the college of education. Prior to coming to Mary Washington, she was assistant dean for academic programs and planning at the George Washington University. She also held a number of other significant administrative and leadership roles at GW.

Dr. Mikhalevsky, a gifted and highly recognized teacher and scholar, holds a tenured position as professor of philosophy. She earned a Ph.D. and an M.A. in philosophy from Georgetown University, as well as a B.A. in philosophy from Boston University. Named the Ambassador John M. Steeves Fellow at the Center for Strategic and International Studies, Dr. Mikhalevsky was also awarded a teaching fellowship and a university fellowship at Georgetown University. She is the recipient of the Elizabeth J. Somers Award for Outstanding Leadership in Women’s Education from Mount Vernon College. She is a member of the American Philosophical Association, and the American Society for Aesthetics.

Dr. Mikhalevsky’s areas of academic expertise and research include aesthetics, ethics, and political theory, as well as women in STEM, women’s education and pedagogy, and the history of women’s education.

New Security Controls for VPN and Local Administrator Accounts

UMW Staff,

The Commonwealth of Virginia Auditors of Public Accounts conducts an annual audit of the UMW’s technology security program. As a result of their last audit, the auditors have asked the IT Department to implement additional security controls around VPN access and local administrator accounts. This email outlines the important changes we are making to comply.

These new security controls have been presented for review and comment to the Staff Advisory Council, University Faculty Council, CAS Department Chairs, and the President’s Leadership Council.

VPN Access

VPN (virtual private network) access is used by some faculty and staff to access certain internal UMW systems from off-campus. In the past, the use of VPN has been available to all faculty and staff by downloading and installing the VPN client software, and logging in using a UMW NetID and password. In the future, the following additional security controls must be followed to use VPN:

  • A request must be submitted to the IT Security Office for you to be given, or to retain, the ability to use VPN to access UMW systems.
  • When your request is submitted, your supervisor will be copied and must review and approve the request.
  • A two-factor authentication system, called Duo, must be used when authenticating into a VPN connection.
  • A VPN connection used to access internal UMW systems can only be made using a UMW-issued device. A personally-owned computer or laptop cannot be used to access UMW internal systems.
  • A personally-owned computer or laptop can be used to establish a VPN connection to access the Internet only.

Who needs to go through this VPN approval process now? 

If you don’t currently use a VPN connection, then you probably don’t need this type of connection and don’t need to go through this process.  If you do have a current VPN connection and want to keep it, then you will need to complete this process.  If your needs change in the future, you can go through the approval process at that time.  If you are uncertain or have questions, please contact the IT Help Desk and we can help you determine if you need a VPN connection.

If you are currently a VPN user, and would like to continue to utilize this service, please submit your request by April 30, 2017. The new security controls described above will be activated on May 16, 2017

For more detailed instructions on how to request, install, and utilize VPN access, follow this link: http://technology.umw.edu/connecting/off-campus-access-umw-network-using-vpn/

Local Administrator Accounts

In the past, UMW faculty and staff were issued two accounts to login to their UMW-issued computer.  The first account, intended for daily use, was accessed using your NetID and password.  The second “local administrator” account, using a different login and password, was used to perform actions like updating software, or installing programs. The local administrator account has the highest level of system privileges on your computer, and this account can be exploited by viruses or malware. In the future, the following additional security control must be followed to use a local administrator account:

  • A request must be submitted to the IT Security Office to be given, or to retain, a local administrator account.
  • When your request is submitted, your supervisor will be copied and must review and approve the request.

Who needs to go through this Local Admin Account approval process now? 

If you don’t currently use your local administrator account, then you probably don’t need to go through this process.  If you use a local administrator account, and would like to continue to use it, please submit your request by April 30, 2017. Beginning May 16, 2017, IT staff will begin to remove local administrator accounts from faculty and staff computers that don’t have an approved request for a local administrator account.

If your needs change in the future, you can go through the approval process at that time.  If you are uncertain or have questions, please contact the IT Help Desk and we can help you determine if you need a local administrator account.

For more detailed instructions on how to request, install, and utilize local administrator access, follow this link: http://technology.umw.edu/hss/admin-accounts/

Thank you for your understanding and support as we implement these new security controls. If you have any questions or concerns regarding these new security controls, please contact the Help Desk at x2255 or helpdesk@umw.edu


Hall Cheshire

Chief Information Officer

University of Mary Washington





Message about travel in areas prone to the Zika virus

The following message is from UMW’s Center for International Education:

UMW students and staff who plan to travel to South Florida, Texas, or outside the U.S. during Spring Break should educate themselves about the Zika virus, a dangerous disease carried by mosquitoes.

Before traveling, check the latest recommendations from the Centers for Disease Control and Prevention’s Zika Travel Information site. Pack insect repellent, long-sleeved shirts and pants, and bed netting if mosquitoes can get to where you will be sleeping. While you are in Zika-prevalent areas, use insect repellent (remember to apply sunscreen first) or cover exposed skin. Do not forget that Zika can be spread through sexual contact, so always use protection if you have sex.

When you return home, keep an eye out for symptoms of the Zika virus and contact your healthcare provider immediately if you think you may have Zika. The most common symptoms are fever, rash, joint or muscle pain, conjunctivitis, and headache.

For more information about Zika, visit http://www.vdh.virginia.gov/zika/. We wish you all a safe and happy Spring Break!