August 26, 2016


Family Weekend 2016 Volunteers Needed

Family Weekend will take place Friday, September 16 – Sunday, September 18, 2016 on the Fredericksburg campus. Please welcome families and guests as they attend events and spend the day at UMW.  A full schedule of events is available on the Family Weekend website at


Looking to get involved? Volunteers are needed to drive golf carts, and direct guests.  All volunteers will receive a complimentary t-shirt and ticket to the Tasty Grilling and Family Fun Fair on Saturday, September 17.  Email Tameka Jalal in the Office of University Events and Conferencing at or Sue Lafayette at if you are interested in this opportunity.

Faculty & Staff Dining Room to Open in Chandler Ballroom

At the Aug. 25 opening faculty meeting, President Paino discussed plans to open a new faculty and staff dining room in the University Center’s Chandler Ballroom. Having spoken with several faculty members, he discussed the space as a short-term solution to building community and relationships.

“It’s important to gather, discuss and build relationships,” said Paino, addressing the faculty. “We need to be mindful of creating times and spaces where we can discuss the work we’re doing and get to know each other.”

The dining room will include a buffet and seating for approximately 100 people, and will be created by putting a partition in Chandler Ballroom. There is no timeline for the space’s opening, but further communications will be shared when an opening date has been established.

Faculty Participation in Honor Convocation, Friday, Aug. 26

In its annual celebration of honor, UMW will hold an Honor Convocation on Friday, Aug. 26, at 4:30 p.m. in the Anderson Center. Faculty members are encouraged to attend and are reminded to please wear regalia and arrive by 4:10 p.m.

UMW Procurement Forum

Mark your calendars! On Sept. 19, from 9 to 10:30 a.m., Procurement Services is hosting a forum to answer any and all questions you have about procurement. Topics will include:

  • Procurement department overview
  • Strategic sourcing
  • SWaM
  • SPCC
  • Savings and cost avoidance
  • Updated Small Purchase Procedures
  • Cardinal/EVA relationship
  • Surplus property
  • Q&A

We will include department questions, future opportunities, and case studies where we present you with different scenarios to help you learn what to do in each situation. Topics will be geared towards department buyers, SPCC cardholders, and cost center managers.

Note new location: the forum will take place in the HCC Digital Auditorium. Contact James DeLoatch at ext. 1382 with any questions.

We look forward to seeing you there!

Friday’s Info Session: New Overtime Rules



Please be reminded that the next information session on the New Overtime Rules will be held at on Friday, August 26 at 10:00 a.m. (see schedule below).

Please bring:

  • Cell phones for interactive portion of the presentation
  • Pens to write questions

Also… you may ask questions online about the new rule anytime by visiting this site.  We will update FAQ’s with answers to questions as they are received.

Thank You



August Safety Training Cancelled


Sent on behalf of the Office of Emergency Management and Safety.  You may contact  Ruth Lovelace at with any questions. 

New Employee Safety Training scheduled for August has been CANCELLED.  Please plan to attend the next session in October.  Thank you.

All new employees MUST attend the New Employee Safety Training within 6 months of their date of hire.  You do not need to register for this class in advance.  These classes are normally held in Lee Hall #412 from 9:00am- 11:30am on the 4th Wednesday of the following months:


  • February
  • April
  • August
  • October



New Online Tool to Submit Concerns About Students

The following message is from the Office of Student Affairs:

Dear Faculty and Staff:

For weeks now, faculty and staff have been preparing for the academic year in various ways, including FSEM training, staff retreats, and departmental discussions about best practices in educating and supporting students. As you prepare, I want to inform you about a new online tool designed to support our students: the UMW Reporting Form. You may have received or will receive a hard copy notification of the new form in the campus mail.

This reporting tool will complement ongoing means of supporting students, including referring them to the Talley Center for Counseling Services, the Office of Disability Resources, the Office of Student Life, and the UMW Police. The UMW Reporting Form is intended as an additional means of submitting concerns; we encourage you to continue to call the resources above if that feels more comfortable.

Faculty and staff may use the UMW Reporting Form to submit concerns about a student’s well-being, reports about sexual and gender-based harassment and violence, bias incident reports, and possible code of conduct violations. These reports will be routed to the appropriate campus officials for follow-up.

The UMW Reporting Form is for students only; if you have concerns about a faculty or staff member, please contact Human Resources. If the situation is an emergency, contact the UMW Police at 4444 on campus or 911 off campus.

Please contact me with any questions.


Juliette Landphair, Ph.D.
Vice President for Student Affairs

Parking Message: New Student Move-in

The following message is from Parking Management:  

Greetings Campus Community 

It’s that time of year again.

UMW will host New Student Move-In

  Wednesday August 24, 2016. 

      As part of this process, certain lots will be reserved for drop off and unloading for our new students.  This may alter available parking for faculty/staff during this day.  Your support in creating a welcoming atmosphere for our new arrivals will be greatly appreciated.  

The following parking lot reservations shall apply:

Student Move-In Wednesday 8/24/16



GW lot

In Bound Double Drive- General Visitor spaces

Out Bound Double Drive

Jefferson Square


Monroe/Virginia Lot

Marshall/Russell Lots

William Street Lot  



Saturday August 27, 2016

All Eagle Landing parking areas reserved for move in. 

NOTE:  This does not include handicap parking spaces; if you are eligible, those spaces remain available. 

Specific questions on lots  may be directed to:

Jean Elliott, Parking Management Supervisor, 540-654-1129 or



UMW Fitness Center Fees: New Development

The following message is from the Vice President for Student Affairs

Dear UMW Faculty and Staff:

I appreciate that many of you have shared your thoughts and feedback with me about the plan to introduce faculty and staff memberships to the UMW Fitness Center that would require a fee. After assessing your insight and talking with my Campus Recreation colleagues, we will continue to offer use of the Fitness Center at no charge for faculty and staff while we continue to gather more information and feedback from you during the coming semester. Until resource needs are determined, the expanded hours, services, and programming are under review. Meanwhile, the Fitness Center will open on weekdays at 7 a.m. until further notice.

We still plan to hold the RecFest Open House tomorrow, Wednesday, August 17 from 10 a.m. to noon, and from 4 to 6 p.m.  We hope to see you there!

Please let me know if you have any questions.


Juliette Landphair, Ph.D.

Vice President for Student Affairs

University of Mary Washington


Final Week for FitBit Challenge!

The FitBit Challenge is in its final week, and Susan Lafayette was the winner again this week – that’s two weeks in a row! Way to go, Susan!  She is now the proud owner of two new water bottles from the UMW bookstore, provided by the Staff Advisory Council.

Human Resources, in conjunction with the Staff Advisory Council, is offering a FitBit Challenge to all employees.  The challenge will run until Aug. 20.  For more details visit our page:

The Office of Events and Human Resources have challenged each other to see which department can exercise the most. We encourage you to find a co-worker or another department and have a little friendly competition with each other! Any questions? Contact Jennifer Cooper at