June 28, 2017

MFD Replacement Schedule

In preparation for the change in copy and mail service providers, all campus multi-functional devices (MFDs) will be replaced during the period of July 6-14, with the official start date for the new contractor SPS on July 18. Specific times are variable. Please be advised that there will be some limited downtime as the new machines are set-up.  Representatives from the new organization will be present at the time of installation to answer any questions about device usage.

The following is a list of MFD replacements by building (see Copy Center website for more details).

Day 1 (July 6)

  • Combs Hall
  • Brent House
  • Marye House

Day 2 (July 7)

  • George Washington Hall
  • Tyler House
  • Fairfax House

Day 3 (July 10)

  • Trinkle Hall
  • Lee Hall
  • Monroe Hall
  • Mercer Hall
  • Woodard Campus Center

Day 4 (July 11)

  • University Center
  • Dupont Hall
  • Pollard hall
  • Hurley Convergence Center
  • Simpson Library
  • Jepson Science Center

Day 5 (July 12)

  • Goolrick
  • 1201 William St
  • Physical Plant
  • Tennis Center
  • Jepson Alumni Executive Center
  • James Monroe Museum
  • Belmont

Day 6 (July 13)

  • Copy Center
  • Eagle Village

Day 7 (July 14)

  • Stafford Campus
  • Dahlgren Campus
  • Warsaw SBDC

Faculty and Staff, It’s Time to Submit Calendar Items

Faculty and staff who want to submit calendar items for the upcoming academic year, please visit https://at.umw.edu/ and post your events.



IMPORTANT: UMW Phone System Downtime July 5th

Notice of Downtime:  UMW Phone System – JULY 5, 2017

Verizon will perform upgrades to the UMW phone lines to improve system redundancy and compatibility with future technologies.

Downtime begins:  Wednesday, July 5th – 3:00 PM

Expected duration of work:  4 hours

Impact to you:  During this downtime, you will not be able to make or receive calls from your university phone.  Analog phone lines to fax machines, fire panels and Blue Light phones will remain operational. Phone calls to UMW Police will not be affected. Please plan accordingly for any impact this may have on your work.

Updates during the downtime will be posted to UMW System Status page http://status.umw.edu and UMW IT Twitter account https://twitter.com/umwIT

Thanks for your patience as this work is completed. Please contact the IT Help Desk if you have any questions or concerns.

Phone: 540-654-2255

In Person: HCC Room 112

Email: helpdesk@umw.edu

Website: technology.umw.edu/helpdesk


Arabelle Laws Arrington ’41 Scholarship opportunity for children of UMW Faculty and Staff – June 30, 2017 Deadline

Arabelle Laws Arrington ’41 Scholarship opportunity for children of faculty & staff – June 30 Deadline

Are you a student who is a child of a UMW employee inquiring to receive scholarship money? The Arabelle Laws Arrington Scholarship is a wonderful opportunity for UMW students who are the children of full-time faculty and staff who have been employed with UMW for at least 5 years within a teaching, administrative or classified position. Arabelle Arrington served as a member of the Board of Visitors from 1975-1983, was a member of the Alumni Association, and served as president of the Foundation Board of Directors. Mrs. Arrington left a generous fund from her estate, along with donations from alumni, parents, faculty, and staff of the University to fund this opportunity. This scholarship is a awarded annually.

 To be initially eligible for the benefit, the student must meet the University`s admissions requirements, must be accepted as a degree-seeking student, be a dependent student, be enrolled full-time (12 credit hours or more) and maintain good academic standing (cumulative GPA of 2.0 or better). Students must demonstrate financial need by completing a FAFSA (Free Application for Student Aid) yearly along with the Online Scholar Manager application. The award is renewable and can vary in amount each year based on the students’ financial need and eligibility for other financial aid awards.  The award could cover up to the total cost of in-state tuition and mandatory fees, however, room, board, books, and other college expenses or additional fees are not covered by this scholarship.  This scholarship does not apply to the enrollment of faculty or spouses of staff members, non-degree seeking students, part-time students (fewer than 12 credit hours), or summer session enrollment.

Funds for the 2017-2018 aid year will be fully committed June 30, 2017, and no adjustments will be made after July 1, 2017.

This scholarship opportunity is administered by the Office of Financial Aid. Please contact the Financial Aid office for more details or to identify a potential candidate by emailing finaid@umw.edu or by telephone at 540-654-2468.


Message from the President’s Office

To members of the UMW Community, 

It is my pleasure to announce that Paula Zero has been appointed as the Executive Office Manager in the Office of the President after an internal search.  Many of you know Paula from her work over the last few years with our Bookstore and Office of Admissions, most recently as Assistant Director of Admissions Events and Special Projects.  Paula assumes her new responsibilities on July 10, 2017, and I am looking forward to the chance to work with her. 

Troy D. Paino, J.D., Ph.D.



Banner and System downtime for fiscal year end

The following is from the Finance Office: 

Fiscal year end is approaching which brings system(s) down time to accommodate yearend processing.  Please mark your calendar that Banner, will be down from 2:00 on Friday, June 30th until noon on Saturday, July 1st.  This impacts the Banner production environment, including SSB functionality and any system exchanging data with Banner. 

Please refer to the End of Year System Down Time site for additional detailed information including EalgePay, Admission Deposits etc. 

Finance will make every effort to have the systems restored as quickly as possible. We appreciate everyone’s cooperation and patience. 

Please contact tess@umw.edu with any questions. 


Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance

University of Mary Washington


540-654-1168 – fax



An announcement from the Provost’s Office

Dr. Richard Finkelstein has announced his decision to step down as Dean of Arts and Sciences, effective June 24, 2017. Dr. Finkelstein will be engaged in research this fall and is looking forward to teaching in the spring semester in the Department of English, Linguistics, and Communication. We thank him for his service to UMW over the last seven years and for his work to create new programs at the University. We wish him the very best as he returns to the faculty and to his teaching.

We will be putting together a search committee to start a national search for a new dean of Arts and Sciences, and you can expect more information about that in August.

I am very pleased to announce the appointment of Dr. Keith Mellinger to the position of Interim Dean of Arts and Sciences. As many of you know, Dr. Mellinger is currently Professor of Mathematics and also serves as director of UMW’s Quality Enhancement Plan. Dr. Mellinger has served UMW in a variety of capacities, including chair of the Department of Mathematics and Interim Director of Academic and Career Services. In addition, he has been substantively involved in the development and implementation of the FSEMS, as well as other components of the first-year experience. Dr. Mellinger received a B.S. from Millersville University and an M.S. and Ph.D. from the University of Delaware. In 2008, he was recognized with the UMW Alumni Association Outstanding Young Faculty Member Award.

We greatly appreciate Dr. Mellinger’s willingness to serve, and we look forward to working with him in this new role.

Nina Mikhalevsky

Acting Provost

University of Mary Washington

Fredericksburg, VA 22401


Sustainability Surplus at Procurement Services

Procurement Services is home to a large collection of surplus binders in all shapes and sizes. Due to a constant influx of bids and proposals for new contracts, we always have more binders than we need. Stop on by to see if we have something that fits your needs, or contact Pat Canciglia (x1237).

Help UMW stay green!

Semi-monthly July pay date

The following is from the Payroll Office:

Please be advised that the pay date for the 6/10/17-6/24/17 semi-monthly pay period will be Monday, July 3rd.  The 7/3 pay date may impact automatic transfer payments you have set up with your bank.  Please make sure to review your personal situation for any needed adjustments.

The Comptroller of Virginia establishes the pay dates for classified employees paid semi-monthly.  Due to legislation enacted in 1994 the pay day for the final pay period in the 2nd quarter of the year (July 1 pay day) will always be the first work day of July.  This is required for budgetary purposes as the Commonwealth’s fiscal year runs from July 1 through June 30.

The 2017 calendar of scheduled pay dates for fulltime employees is found on the UMW website.


Please share with any employee who may not have immediate access to a computer. Contact the Payroll Office with any questions.


Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance

University of Mary Washington


540-654-1168 – fax


Orientation Parking Message

The following message is from the Office of Parking Management:

Greetings Campus Community:

UMW will host new student Summer Orientation which will begin Wednesday,

June 14, 2017 and continue through Wednesday, June 28, 2017.

Orientation is an opportunity to welcome incoming students and their families to our campus.

The UMW community support in creating a welcoming atmosphere for our campus guests is greatly appreciated.

Throughout the Orientation event, please plan to park in the following lots and avoid parking in neighborhood streets:

  • Battleground lot located on Hanover Street
  • William Street Commuter lot located on the corner of Sunken Road and William Street
  • The Alvey parking Deck located off Route 1

During Orientation, the following parking lot reservations shall apply.

Signs indicating the reserved lots will be posted on Tuesday June 13.

Orientation Student/Guest Parking Only 

 6/14 & 15, 6/19 , 6/ 20 & 21, 6/22 & 23, 6/26, 27  &  28


  • GW
  • Inbound/Outbound Double Drive
  • Jefferson Square
  • Randolph/Mason lot
  • Russell/Marshall
  • Thornton Lot
  • Jepson Lot

NOTE:  All designated handicapped parking spaces are exempt and those spaces remain accessible.

Please contact Parking Management if you need additional information @ 540-654-1129

Thank You for your support throughout Summer Orientation 2017.