October 22, 2016

UMW FLSA rule effective November 25

The UMW effective date of the new FLSA rule has been changed from November 10 to November 25, 2016.  We learned during implementation testing that this change will facilitate a more seamless transition for employees.

  • All classified staff and A/P faculty with salaries below the new threshold, with the exception of those who teach, will become non-exempt effective November 25, 2016.
  • A/P faculty will begin to report leave in MyTime using quarter-hour increments on Monday, November, 28, 2016.
  • Monday, November, 28, 2016 will be the first day of the new two week schedule for all exempt employees, changing from a 40 hour work schedule to an 80 hour work schedule.
  • The university continues to explore its policy requiring non-exempt employees to punch in and out of MyTime.  Information about how a change will impact operations is still being gathered. A final decision about whether the change will be made will be announced this spring.

The FLSA @ UMW Information Session presentation and FAQ’s are being updated to reflect these changes. Please feel free to  submit any questions or concerns about implementation of the new FLSA rule to the Office of Human Resources at  Ask a Question.  We will get back with you promptly.

2016 Recognition Bonus Pay

From the Offices of Human Resources and Payroll

To:          UMW Faculty and Staff

From:      The Offices of Human Resources and Payroll

Subject:  2016 Recognition Bonus Pay

Date:       October 21, 2016

In recognition of their commitment and dedication, all administrative and professional (A/P) faculty, classified staff and wage employees employed as of August 25, 2016 will receive a one-time recognition bonus effective November 10, 2016.

Here are the final specifics:

  • All A/P faculty and classified staff will receive a $1,000 bonus, which will be paid on December 1, 2016.
  • Wage employees who worked more than 100 hours total during fiscal year 2016 will receive a $500 bonus, which will be paid on December 9, 2016.
  • Wage employees who worked less than 100 hours total during fiscal year 2016 will receive a $100 bonus, which will be paid on December 9, 2016.
  • Classified employees and A/P faculty must have attained a satisfactory performance evaluation in the most recent cycle (overall Below Contributor and Unsatisfactory performance ratings are not eligible).

Important Notes:

  • Employees who receive a bonus payment and who participate in a 403(b) or 457 Plan may contribute some of or the entire bonus to their Plan in order to defer most of the state and federal income tax. To contribute the bonuses to the 457 Plan, currently enrolled participants must submit to the UMW Payroll Office, by October 31, 2016, a Payroll Authorization One-Time Deferral form. See FAQ’s for more information. 
  • The bonus is considered a discretionary bonus and will not be included in overtime calculations.

Please contact the Offices of Human Resources or Payroll with any questions.  2016-recognition-bonus-faqs




Corrections to Charles Coleman Service Award Nominee List

Pauline Jenkins was mistakenly left off of the Charles Coleman Service Award Nominee list that was announced during the Employee Fall Luncheon on Tuesday.

Pauline’s Champion was Rosemary Arneson.

“Pauline takes care of all of us in the library, and she works hard to maintain a good relationship with people across campus. By showing that she is willing to meet people halfway, I think Pauline is able to get issues resolved quickly and effectively. She takes the time to listen to people’s concerns, and she is quick to offer an encouraging word. Pauline has a great sense of humor, and she always seems to know when a good laugh is needed.”

Darnel Smith and Zafeer Mobashar were both nominated for the Richard V. Hurley and Rosemary A. Hurley Presidential Commendation Award and not the Coleman Service Award as announced during the luncheon.

Removal of the College Avenue Annex

The following message is from the Office of Administration and Finance:

Beginning Thursday, October 20, the temporary structure (mobile housing) on College Avenue directly across from Payne Street will be removed and transported to a new location outside of the Fredericksburg area. There will be some disruption to parking as well as street and pedestrian traffic as the
units are disassembled and mounted on large tractor trailers.  At this time, the exact duration of the removal process is not known but it is expected to
take several days.

Please do not hesitate to contact Les Johnson, capital outlay project manager in Facilities, at 654-2100,  if you have questions.
Thank you,

Rick Pearce

Vice President for Administration and Finance


2017 Black History Month Program Program Proposals Available!

We invite members of the University of Mary Washington community to submit proposals for the annual Black History Month observance. Proposals are due by Monday, Nov. 21, 2016.  Approved programs will be included on the Black History Month calendar as well as in print and electronic publications. For more information, please contact James Bland at jbland@umw.edu or umwjfmc@gmail.com.

Fall Luncheon Winner of the Walmart Gift card

Sharon Neville was the lucky winner of the $100 Walmart gift card from the Oct. 18 fall luncheon.  Thank you to everyone who brought their UMW Eagle One card and had it swiped for the special giveaway!

Wednesday Lunchtime Cycle Class

Hello Eagles!

Can’t come to the gym before or after work? Why not stop by our Lunchtime Cycle Class? Nancy, an experienced group fitness instructor and personal trainer, teaches a Wednesday Cycle 45 class from 12:15 – 1 p.m. It is free to faculty and staff!

Don’t forget that your EagleONE ID is required to access the Fitness Center.

To check out the rest of the Group Fitness Schedule, see the Campus Recreation Website.

See you in the Fitness Center!

Campus Recreation

Don’t Forget to Give Feedback to Engagement Forums

The Community Engagement Forums were a success.  Thank you to the 103 faculty and staff who participated. We also appreciate Anand Rao, University Faculty Council Chair and Michael Morley, Staff Advisory Council President for leading the discussions.

The Forum Notes are now posted.  Please take a moment to review and comment.  The President’s Cabinet and other members of university leadership are reading along.  The engagement committee will be following up with Cabinet within the next few weeks to share additional insight and perspective from the forum discussions.

In-Band Salary Adjustments for Classified and Wage Employees

President Paino has authorized 2016-17 in band salary adjustments for classified and wage employees.  An in-band salary adjustment is a non-competitive pay practice which allows the University the flexibility to adjust individual salaries within their Pay Band based on a change to higher level duties.

Supervisors may review the process  and timeline for detailed guidance.   Designated in-band supervisors, assigned within cabinet divisions, are asked to set internal deadlines for their reporting supervisors to ensure timely reviews and cabinet level submission to Human Resources.  Cabinet members will be submitting their recommendations to the Office of Human Resources by COB on  November 18, 2016.

Information sessions are being offered as follows:

  • 4-5 p.m., Monday, October 17, University Center, Colonnade Room
  • 10-11 a.m., Wednesday, October 26, HCC, Digital Auditorium

Pumpkin Palooza, Oct. 30

COAR’s annual Pumpkin Palooza event is devoted to providing local children with a safe place to trick-or-treat on campus. We host games, crafts, trick or treating tours, and snacks for children who come to campus. The event will be on Sunday, Oct. 30, from 1 p.m. to 4 p.m. and is open to all staff, faculty and their families.