August 22, 2014

*Move-In Parking Information*

Greetings University Community:

We are excited to welcome students back to campus the week of 8/18/14 – 8/24/14 !

All members of the UMW community (students, Fac/Staff, Contractors) with vehicles on campus, and those early-arrival students with vehicles, are asked to clear designated campus parking lots during to facilitate a smooth move-in for new and returning students, schedule details follow.

Thank you for your support.

Move-In parking reservations:

Wednesday 8/20/14 8 a.m. to 5 p.m.:

Randolph/Mason parking lot -Reserved for Pre Business Move-in only

Thursday 8/21/14   7 a.m. to 7 p.m.

Inbound Double Drive – Reserved for Orientation #7 Students and Guests

Outbound Double Drive – Reserved for Orientation #7 Students and Guests 

Friday 8/22/14 1 a.m. through Sunday 8/24/14   1 p.m., these spaces are reserved exclusively for move-in:

Inbound Double Drive

Outbound Double Drive

Jefferson Square


Randolph/ Mason


Alvey Drive parking deck/Sunken Road lot #11

Alvey lot 

Saturday 8/23/14 11 a.m.  through Sunday 8/24/14   8 p.m.: 

ALL Apartment(black decal) parking areas –including west half of William Street lot – Reserved Apartment Move-in only

Jefferson Framar  -Reserved for Move-In only

Saturday 8/23/14 6 a.m. to 6 p.m.:

Thornton/Heating Plant lot  -Reserved for Welcome Fair vendors

NOTE:  This does not include handicap parking spaces; those spaces remain available to vehicles with appropriate credentials.

If you are displaced from the lots listed above during Orientation, UMW Fac/Staff, Contractors, and students, may park in any available spaces(except Visitor) outside the reserved areas during this time, including:

Sunken Road lot #13

The Sunken Road half of William Street lot

Anderson Center lot

Jepson lot

Library lot

Seacobeck lot

Both Monroe lots

Marye lot

Pizza Hut lot

College Avenue

Battlegrounds lot #33

Sunken Road – allowable areas only

Robin L. Jones

UMW Parking Management

1301 College Avenue

Lee Hall 201B

Fredericksburg, VA 22401


Seeking: Leadership UMW Mentors

Dear Colleagues:

Leadership UMW is seeking experienced supervisors and managers to commit a few hours each month to support the 2014 cohort of aspiring leaders.  Mentors will be asked to bring their personal leadership experiences and insight to their mentee relationship and to share their lessons learned  in ways that will enhance and inform the development of cohort members.

For more information about the mentor program, please visit the link below.  You may indicate your interest by completing the posted application. Thank you for your consideration and we would greatly appreciate hearing from you by August 26. 

Leadership UMW Team

Lynne Richardson

Golda Eldridge

Mark Safferstone

Sabrina Johnson


UMW Blogs Unavailable Friday and Saturday

The following message is from the Division of Teaching and Learning Technologies.  Please send any questions or concerns to the email address listed below:

Hello All,

As DTLT prepares for the start of the Fall semester we are planning to do a series of updates and maintenance tasks to the UMW Blogs system to increase performance. The system will be unavailable for this scheduled maintenance this Friday, August 15th and Saturday, August 16th. Every effort will be made to complete this maintenance in a timely manner and a notification will be pushed to the Dashboard once all work has been completed successfully. If you have any questions regarding this maintenance or the UMW Blogs system you can contact us at

Thank you for your understanding and we look forward to a great semester!

Division of Teaching and Learning Technologies

Fall 2014 HR Important Dates to Remember

Mark  Your Calendars!

August 8: Last day of Summer Flex schedule (two weeks before classes begin)
August 10: Classified Employee Evaluation and Performance  Planning begins  (Implementation details forthcoming)Note:  2014-15 Admin Faculty Performance Planning TBA, pending new careers.
September 30: Deadline to submit  for Medical/Dependent Flexible Reimbursements for plan year July 1, 2013 to June 30, 2014
October 1: Open Enrollment for Optional Retirement Plans
October 3: Deadline for Classified and Wage In-band Adjustment Requests to HR
October 14: Fall Employee Luncheon
October 15: Deadline to submit Classified Employee Evaluations to HR (deadline for 2014-15 Performance Plan, pending and  TBA)


Notice to Parents of Children aged 26  that health coverage ends effective December 31All Employee Required Training All Employee Required Training



November 26-8: Thanksgiving Holiday
December: Virginia College Savings Program Open Enrollment ( More info to come)
December 22-Jan 2: Winter Break



CAPS is now the Talley Center for Counseling Services

With approval from the UMW Board of Visitors on August 5, 2014, the former Counseling and Psychological Services (CAPS) center has been renamed the “Talley Center for Counseling Services.” The new title for the Center honors a significant gift from Betty Dobbins Talley ’68, which will support student counseling services while improving outreach and prevention efforts for early recognition of at-risk behaviors.

The Division of Student Affairs and the counseling center staff are excited for this opportunity to honor Betty Dobbins Talley. The name change is effective immediately. For more information, visit the website.

Parking Notice for Transfer Student Orientation

Greetings University Community:We are excited to host new UMW students for Orientation on Thursday, August 7, 2014, Friday, August 8, 2014, and Monday, August 11, 2014. This process is very important to help our new students and their families acclimate to the University community. Your support in creating a welcoming atmosphere for these campus guests is greatly appreciated.

As part of this process, the orientation committee has outlined designated parking for orientation. This may alter where you will need to park during these days. The information below provides specific directions. Thanks in advance for your support.

UMW Campus Community Parking Notice:

In support of UMW New Student Orientation, the following parking lot reservations shall apply.

NOTE:  This does not include handicap parking spaces; if you are eligible, those spaces remain available.

Orientation Guest Parking Only- Thursday 8/7/14, Friday 8/8/14, and Monday 8/11/14  6 a.m. through 7 p.m. daily

George Washington Hall (GW) lot

Inbound/Outbound Double Drive

Jefferson Framar

These areas will be released for parking if they become available sooner.

If you are displaced from the lots listed above during Orientation, UMW Fac/Staff, with appropriate decals, may park in any available spaces outside the reserved areas during this time, including:

Battlegrounds lot #33

William Street Lot

UMW Apartments

College Avenue

Jepson Lot

Thornton Street Lot

Alvey Deck Level 4 Fac/Staff

Sunken Road Lots

Monroe Lots

Lee Hall lot #17 – Handicap only

Sunken Road (allowed areas only)

Please contact Parking Management/Robin Jones, extension 1129, with any questions.


Robin L. Jones

UMW Parking Management

1301 College Avenue

Lee Hall 201B

Fredericksburg, VA 22401



Help Desk Move

Good Afternoon –

The IT Help Desk has moved from GW Hall to the ITCC, room 112. Due to the unfinished nature of the building we will not be offering walk-up service at this time. However, if you need in person service we can make arrangements. Please contact the Help Desk at 540-654-2255 or at Thank you for your understanding during this time of transition.

Thank you,


Jonathan Maynard
Associate Director of IT Support Services
University of Mary Washington
1301 College Avenue
Fredericksburg, VA 22401
540.654.1535 office

Important Campus Disruptions

Campus Water Outage

On Thursday, July 31, 2014, there will be a water outage that will affect the following buildings:  Woodard Hall, Mercer Hall, Willard Hall, Virginia Hall, Seacobeck Hall, Monroe Hall, Lee Hall, Trinkle Hall, the new Campus Center, Ball Hall, Custis Hall and Madison Hall. This outage is required to support water and steam line relocations at Woodard Hall during the current steam outage. The outage will be in effect from 5 p.m. Thursday, July 31, to 4 p.m. Sunday, August 3. Your cooperation is greatly appreciated. Please contact Sid Lambiott with any questions or concerns via email or at 540/654-2085.

Access Road Closure at Lee and Trinkle Halls

Beginning Monday, August 4, 2014, and continuing through Friday, August 15, 2014, there will be construction work occurring along the access road to the Lee Hall loading dock due to the Stormwater Improvement Project. No parking will be available along the road during this period. Deliveries will be accommodated, but the nature of the work will require a 48-hour notice to adjust the project  work schedule. Please contact Les Johnson at extension 2100 or via email to schedule a delivery during this period. We understand the timing is inconvenient but your cooperation and understanding are appreciated.

Thank you.

Richard R. Pearce

Vice President for Administration and Finance and CFO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1020

(540) 654-1162 (fax)


Reminder: August 1 Pre-fall semester break

Dear Colleagues:

Don’t forget to plan for and enjoy your day off for our pre-fall semester break, next Friday, August 1.    Summer flex schedules may need to be adjusted.  The complete 2013 -14 UMW holiday  schedule is available at the link below.

Hope you’re having a great summer!

Sabrina C. Johnson

Associate Vice President for Human Resources and AAEE0

1301 College Avenue

Fredericksburg, Virginia  22401

Phone: ( 540) 654 1214


Kronos at UMW

The following is sent on behalf of the Finance Office:

Help Finance name the new University time reporting system and have a chance to win $25 EagleOne dollars.  Please read the attached pdf for more information.

Please contact me with any questions. KRONOS contest Final

Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance and Controller

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401


540-654-1168 – fax