November 24, 2014

Strategic Resource Allocation Reports

To the UMW Community,

I am pleased to announce the release of the administration’s response to the recommendations of the Strategic Resource Allocation Task Forces.  Since the task force reports were completed last spring, a substantial amount of consideration has been given to the various recommendations.

Due to the complexity of the reports and the potential impact upon multiple departments, programs, and offices of the University, crafting a comprehensive response has been quite challenging. While we had all hoped to find more substantial savings to reallocate through this process, we nevertheless received many excellent, strategic recommendations and I am providing the administration’s response to those recommendations here.

As we have worked though our responses, we have been actively listening to the UMW community to solicit reaction and input and we have engaged in discussion with those areas potentially impacted.  At the same time, we also have been dealing with the need for significant immediate budgetary reductions due to the impact of the state’s fiscal problems and our institutional enrollment challenges.

The work of the Task Forces has been very valuable in helping us determine where resources should be directed and where we may realize some cost savings and greater efficiencies.  As you will note in the administration’s responses, additional planning and effort will be necessary to implement particular recommendations.  In addition, realizing many of the more substantial recommendations will depend upon our ability to achieve our enrollment goals.  It is also important to note that the work of the Strategic Resource Allocation Task Forces will help to inform the development of our next five-year strategic plan.

I appreciate the time and effort of those who served on the task forces and I thank the entire UMW community for its engagement in this process.

Wishing each of you, and your loved ones, a very happy and safe Thanksgiving holiday.

Sincerely,

Richard V. Hurley
President

SRA Academic Final Response
SRA Support Task Force Report Introduction
SRA Support Task Force Report Response

Classroom Reservations

The following message is from the Office of the Provost:

In order to ensure we meet the needs of the academic community, it has been agreed that the Office of Conferences and Scheduling will not offer any classroom reservations each semester until the class schedules have been locked in.  As many class locations are changed/added during the opening week of classes each semester, the schedule is not handed over to the Office of Conferences and Scheduling until the end of the opening week of classes.

For Spring 2015, the classroom changes will be completed on January 17.  Conferences and Scheduling will begin making classroom reservations on January 21.

This email is being sent to you in accordance with the UMW Broadcast Email Policy. Please do not respond directly to this message with comments or questions, but instead to the office or individuals listed above.

 

2014 Health Insurance Marketplace for Employees w/o Health Benefit

This email is for part-time faculty and staff who are not eligible to receive health benefits as an employment benefit. Please contact Denise Frye, your Benefits Administrator,  at dfrye2@umw.edu with any questions.

Dear Colleagues:

Attached is a letter Health Insurance Marketplace from Dr. William Hazel, Secretary of Health and Human Resources, on possible options in the Health Insurance Marketplace for state part-time employees who are not eligible for state health care coverage.  The Marketplace, opening Saturday, November 15th, and running through February 15th, 2015, offers an array of plan options, and for many, financial help to pay for those plans. You are encouraged to explore your options for coverage.

 

Faculty/Staff Dining Room Closed, Nov. 18

To Faculty and Staff:

Due to limited meeting room space since the closure of the Great Hall, the Admissions Department will be hosting a counselor workshop in the Faculty and Staff Dining Room on Tuesday, Nov. 18. This will necessitate the closing of the Faculty and Staff Dining Room during lunch that day. We encourage you to enjoy the lunch buffets in the student dining rooms at Seacobeck, which are always available to you at the $5 Faculty and Staff price.

Thank you for understanding this needed change in our dining operations.

Richard R. Pearce
Vice President for Administration and Finance and CFO
University of Mary Washington
1301 College Avenue
Fredericksburg, VA  22401
(540) 654-1020
(540) 654-1162 (fax)
rpearce@umw.edu

IT Required Training

Dear Colleagues,

Each year, UMW faculty and staff must complete required State and UMW training programs.  At this time, two ‘courses’ are being released to you:  IT Security, and Use of Electronic Communications and Social Media Policy.  A summary of what you should expect is found below:

Training Requirements:

Courses / Topics:                             IT Security

Use of Electronic Communications and Social Media Policy

Make sure that you view the policy, and verify your completion.

Access:                                                 For your convenience, you may access all of the content on line in UMW Global.  Once you access UMW Global, the Required Training section of your Home Page will list the modules that you must complete.  [Instructions are below.]

Deadline:                                            You have 30 days to complete the training that is assigned to you.

Time Requirement:                        15 minutes

Required for:                                     All UMW Employees

Notifications:                                    You should receive reminders via email letting you know that training has been assigned or that the due date is approaching.

Regards,

Pam Lowery

To access UMW Required Training:

  • Go to https://covkc.umw.edu/umw.
  • If you are using Internet Explorer, make sure that the site is a trusted site.  The system often works better with Firefox or Google Chrome.
  • Log in, using your UMW Global credentials.  If you encounter difficulty logging in to UMW Global, please contact Pam Lowery (plowery@umw.edu).
  • See the Required Training section on the Home page.
  • Select the course that must be completed.
  • Enroll in the course.
  • Once the enrollment has been activated (This takes a few seconds.), click Access to access the course material.
  • Proceed through the content.
  • Repeat for both required courses.

 

Special Instructions – Use of Electronic Communications and Social Media Policy

This course was a required course in 2012, and must be verified again.  If you completed the course in 2012, and access the course again, you will see two options:  Open Current Attempt and Open New Attempt.  You must select Open New Attempt so that ‘this’ attempt is recorded on your transcript.

Pam Lowery

Director of Technology Professional Development & HR Consultant

Office of Human Resources

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1357

Call for Women’s History Month Program Proposals

The Women’s History Month Planning Committee invites members of the University of Mary Washington community to submit proposals for the annual Women’s History Month Program. Proposals are due by Dec. 10, 2014 and the sponsors will be notified promptly. Approved programs will be included on the Women’s History Month calendar as well as in print and electronic publications. All programs must secure their source of funding, if applicable.

The program proposal form can be found at http://students.umw.edu/multicultural/programs/womens-history-month/.  Please include as much information on the form as possible.

Return forms and appropriate attachments to:

Women’s History Month Planning Committee

James Farmer Multicultural Center

Attention: Adriana Lema Polo

Lee Hall, Room 211

1301 College Avenue

Fredericksburg, VA  22401

Email at alemapol@umw.edu

A Message from the Rector

Dear UMW Faculty and Staff,

The Board of Visitors will be holding its regular meeting later this week.  At approximately 12:30 p.m. on Thursday, November 13, Board members will be having lunch in the Faculty-Staff Dining Room at Seacobeck Hall.

Whenever feasible, Board members enjoy the opportunity to meet and interact informally with UMW faculty and staff at lunch.  As we have in the past, Board members will distribute ourselves at tables throughout the dining room so that we may be as accessible as possible.  To assist you in identifying us, we will be wearing our Board of Visitors name badges.

If you plan to have lunch in Seacobeck on Thursday, we look forward to sharing a meal and conversation with you.  Thank you for your many efforts to make Mary Washington an outstanding university.

Best regards, Holly T. Cuellar ‘89 Rector

Message to the University Community about Strategic Planning

As we prepare to release a series of decisions based on the Strategic Resource Allocation task force recommendations, I am pleased to announce the initiation of the next strategic planning process for the University.  As you may know, this past June marked the end of the strategic plan adopted five years ago.  Much progress was made on the eight goals in that plan; although, as is the case with most strategic plans, many of the initiatives undertaken remain ongoing works in progress.

At the present time, I recognize that there is a critical need to deal with faculty salary issues as a first priority.  I am working with the Board of Visitors this year to develop a specific plan that will address these issues moving forward.  However, I also believe it is prudent to begin planning for our future more broadly through the development of the next strategic plan.

To that end, I soon will appoint a twelve-member task force to develop a draft of our next five-year plan.  The membership will consist of six faculty members, three senior administrators, two staff, and one student.  I have asked Dr. Debra Schleef and Provost Jonathan Levin to co-chair the task force and both have agreed to do so.

To ensure appropriate participation of faculty across the three colleges, I have asked Provost Levin to initiate and oversee a faculty selection process that will include one representative from the College of Business, one from the College of Education, one from the visual and performing arts, one from sciences and math, one from social sciences (Dr. Schleef), and one from the humanities.  My expectation is that the departments/colleges will decide how their representative will be selected for inclusion on the task force.  I will work with members of my Cabinet, the Staff Advisory Council, and the Student Government Association to determine how to select the other members of the Task Force.

The task force appointments should be made by November 19.  An organizational meeting of the task force will be conducted before the end of fall semester.  The task force will be charged with reviewing the current strengths and weaknesses of the institution and developing goals and objectives that take both into consideration.  In doing so, the following questions should be answered:  Who are we as an institution; what do we want to become as we move forward; what has to be done to get us there; and, how will we know when we arrive there?  It is expected that resources such as the Strategic Resource Allocation reports, the National Survey of Student Engagement, surveys conducted by Admissions this past summer, the anticipated study of the four-credit course system, and other similar reports will be used to inform the work of the task force and to streamline the process.  The task force’s charge will include a final strategic plan proposal delivery date of April 1, 2015.  The proposed strategic plan will be shared with the University community and an opportunity will be provided for reaction and input.  I anticipate seeking approval from the Board of Visitors of the final version of the plan at the Board’s meeting in May.

My expectation is that this plan will be highly strategic in nature, containing a very limited number of focused goals, along with a list of measurable objectives for each.  This plan will not be simply a “wish list;” instead, it will bring laser focus on initiatives that will enhance institutional prominence while building fiscal strength.  Each goal in this focused plan must make a clear statement about what the institution is doing to achieve its vision: to be a university of choice for diverse, high performing students and well qualified faculty and to become better known as a premiere, public liberal arts and sciences institution.  Objectives will be categorized as short term, mid-term and long-term, and will serve as a road map to the future of the institution.   The plan will also provide a way to easily measure progress.  The adopted plan will be used to guide all future budget allocation decisions, as well the continued development of a capital construction plan.

I understand that the timetable for completion is aggressive; however, I am confident that it is attainable.  All of the work done during the last two years on the Strategic Resource Allocation project, plus all the other information we have learned about ourselves in the last couple of years provide a substantial foundation upon which to build this plan.

The time is now for the University of Mary Washington to clearly assert our place on the national higher education landscape, as well as here in Virginia.  I welcome your support in this effort.

Sincerely,

 

Richard V. Hurley

President

Strategic Resource Allocation Update

To All UMW Faculty and Staff,

In my October 23 message regarding the University’s organizational structure, I also noted that the process of reviewing other recommendations from the Strategic Resource Allocation task force reports is ongoing and that I expected to communicate further with you within two weeks.  I am writing at this time to provide an update.

As you realize, the task force recommendations are very complex; therefore, the response to those recommendations also must be quite complex.  It is important to ensure that all appropriate communication has occurred with any department or program potentially to be impacted.  This process has occasioned a lot of back-and-forth with program directors, department chairs, and deans.  It is essential that we take the time necessary to ensure that we’ve communicated with everyone with whom we need to communicate.

Accordingly, you should not expect to receive my response to the recommendations this week.  I assure you that my response will be released in the near future and that I will keep the UMW community apprised as the process moves forward.  Thank you for understanding the importance of this endeavor to the future of the University and my desire to be appropriately deliberative in the decision-making.

Sincerely,

Richard V. Hurley

President

Message from President Hurley Regarding UMW’s Title IX and Sexual Misconduct Policies and Procedures

October 31, 2014

Dear Members of the UMW Community:

I am writing to you today about a subject that has continued to be in the news and that is very important to me and the UMW community.

Sadly, sexual harassment and sexual assault occur on every college campus across the country. Any such behavior violates our university’s core mission of honor, integrity, and upholding of the civil rights of all individuals. The federal government has directed attention to this issue by the application of Title IX, along with the Campus SAVE Act, which guarantees an educational environment free from gender based discrimination of any kind. This legislation recognizes that campuses should be places where every student can feel safe and understand that sexual harassment and sexual violence will not be tolerated.

I am proud of the fact that UMW was one of the first institutions in the Commonwealth to name a Title IX coordinator, create a comprehensive sexual assault policy, and launch a public educational campaign. UMW has a strong record of encouraging reporting of any incidents of sexual misconduct and dealing effectively with concerns when they arise.  We offer victims official and unofficial reporting options, counseling, and many types of institutional support.

We continue to take actions to further ensure supportive policies and procedures.  These include:

  • Leadership – UMW’s Title IX Coordinator is Dr. Leah Cox, a member of my President’s Cabinet. She is an important resource for students, faculty and staff, and our Board of Visitors.  Dr. Cox is leading efforts to ensure that UMW has a supportive and safe environment for individuals who report sexual assault or misconduct, has a broad range of educational initiatives and programs, and has up-to-date policies and practices that are consistent with federal and state laws. Dr. Ray Tuttle serves as the Director of Judicial Affairs and Title IX Deputy Coordinator and works to ensure that our judicial system performs as it should.
  • Policies – UMW has adopted a policy that requires most employees to report an instance of student sexual misconduct if it is disclosed to them. Each faculty and staff member is now considered either a “Responsible Employee” or a “Confidential Employee” for reporting purposes. Most employees are considered “Responsible Employees” and are now required to report any information learned about an incident of sexual misconduct to the University’s Title IX Coordinator. Employees in health care or the Talley Counseling Center are considered “Confidential Employees” and are not required to report to the Title IX Coordinator. These first conversations with students are important and students may prefer to talk with or report an incident to a more confidential source.
  • Education – All incoming students receive important information at orientation, as well as at other programs throughout the academic year. In September, we began the Consent Campaign, “Yes is the Key,” to begin bringing awareness to students regarding the issue of consensual sex along with obtaining a clear and sober yes when seeking intimate relationships. The week of November 10th will launch a week of consent awareness activities with a t-shirt pledge campaign, a white ribbon campaign, and other scheduled activities. Additionally, the university will launch an online training module for all employees. This will provide a required training program focused on preventing sexual harassment, sexual assault, and understanding the responsibilities of mandated reporting.  In January, the University will launch a new initiative around “bystander training.” This program is designed to motivate bystanders to prevent situations that may lead to sexual assault.
  • Assessment – Every university in the Commonwealth will be tasked with conducting a campus climate survey. We are currently in the process of working with the Governor’s Task Force on Sexual Assault (of which our Title IX coordinator is a member), to develop a survey that will be distributed to all students. The survey will be distributed in early 2015. Based on that feedback UMW will be able to identify areas that need additional support and guidance.
  • Law enforcement cooperation – UMW continues to maintain a memorandum of understanding (MOU) with the Fredericksburg City Police Department. Cooperation is essential in our efforts to prevent sexual violence and responding effectively when it occurs.

This month, I will invite selected members of the UMW community to be a part of a task force to focus on the issues of sexual assault and  sexual misconduct. I anticipate that this group, with the guidance of Governor McAuliffe’s task force, will advance an agenda for our university that rises to the challenge of this critical issue.

I recognize that no institution is exempt from incidents of sexual assault, even UMW. However, it is essential that as a community we stand together to send a message that these behaviors will not be tolerated. I assure you that the University of Mary Washington is intent in its efforts to prevent sexual violence and misconduct on our campus. It is the obligation of all of us to support one another to keep our campus safe.

Sincerely,

 

Richard V. Hurley

President