November 23, 2017

Thanksgiving Break begins Nov. 22 at noon

In recognition of the upcoming Thanksgiving holiday, the University will be closed beginning at noon on Wednesday, Nov. 22, and remain closed Thursday, Nov. 23, and Friday, Nov. 24. Enjoy the break!

Call for Women’s History Month Program Proposals

We invite members of the University of Mary Washington community to submit program proposals for the annual Women’s History Month Celebration. Proposals are due by Tuesday, December 5, 2017. The deadline for open-class proposals is Friday, January 5, 2018. The sponsor(s) will be notified promptly. Approved programs will be included on the Women’s History Month calendar, as well as in print and electronic publications. Preference will be given to programs and events relating to the 2018 theme, “Nevertheless She Persisted: Honoring the Courage of Women.” All programs must secure their source of funding, if applicable. The program proposal form can be found at Please include as much information on the form as possible. Return forms and appropriate attachments to: Women’s History Month Planning Committee Attention: Marion Sanford James Farmer Multicultural Center University Center, Room 319 1301 College Avenue Fredericksburg, VA 22401 Email at

Workplace Holiday Celebration Guidelines

Dear Colleagues, 

During the fall and winter months, a number of cultural and religious days of significance are observed. We welcome this time of celebration and are also respectful of the rich and diverse cultures that are ever present in our workplace and the communities we serve.   Please be mindful of inclusiveness and safety in your workplace holiday activities.   

Enjoy the Holiday Season, 

Sabrina, HR



By Dec 4: Confirm Your Payroll Record Info

Please Contact Denise Frye, Benefits Administrator at with any questions. 

Dear Colleagues, 

It’s that time again.  Please take a few moments before December 4, 2017 to verify and, if needed, update,  your mailing address and legal name as they appear in Human Resources and Payroll records.  This information must  be correct for the University’s year-end Employer Reporting, your W-2 statements, and the commonwealth’s  Affordable Care Act reporting.  Errors may result in federal penalties for the University.  

Review your name and address by logging into Payline and selecting “Pay History” to review the address and name on your pay stub or log into EmployeeDirect and click on “My Employment Profile” then “Personal”.     

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”,

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Then select “Accept” at the bottom of the screen

5.      Log out 

If you are unable to complete the update in Payline please forward your change of address to Gayle Robinson at  

If your name has changed and is no longer correct,  please contact Gayle Robinson at

The HR and Payroll systems must reflect the legal name as shown on your social security card. 

Again, please enter or submit all updates on or before Monday, December 4th to ensure the address is updated for year-end processing. 

Thank  You


REMINDER – Staff Evaulations in Careers

From the Office of Human Resources. Please contact Terri Arthur, Employee Relations Manager at for assistance.


The deadlines for Performance Evaluations are fast approaching.   See below for the due dates and additional Open Lab opportunities.  

Due Dates:

  • Classified Performance Evaluations are due no later than December 5, 2017.

Performance period being evaluated:  October 25, 2016 – October 24, 2017

  • A/P Performance Evaluations are due no later than December 15, 2017.

Performance period being evaluated:  June 25, 2016 – June 24, 2017


Upcoming opportunities for assistance:


Type Date Time Location
HR Open November 13th 3:00 – 5:00 GW – Room 215
Open Lab November 15th 9:00 – 11:00 HCC – Room 130
Open Labe November 17th 9:00 – 11:00 HCC – Room 130
HR Open November 21st 2:00 – 4:00 GW – Room 215
HR Open November 28th 9:00 – 11:00 GW – Room 215
Open Lab November 28th 2:00 – 4:00 HCC – Room 130
HR Open November 29th 1:00 – 3:00 GW – Room 215



Follow up to UMW Parking Changes

 UMW Faculty, Staff and Students, 

This message is a follow up to last week’s email that explained WHY changes will be occurring to UMW’s parking, effective January 2018. Today’s message addresses HOW we plan to address the proposed changes by the City of Fredericksburg.   

Studies were done by our parking professionals earlier this fall to determine parking lot usage. There are numerous spaces generally available in the William Street lot and in the Alvey parking deck. Additionally, we have capacity in the Battleground lot (by the soccer field) and on Hanover Street (which is outside the planned ‘resident only’ parking restrictions in College Heights). There are also a limited number of spaces in the Eagle Landing parking deck (this deck requires a fob to enter).   

We plan to open the Sunken Road gate and run a shuttle for two hours in the mornings and afternoons (times TBD based on needs) from the Alvey parking deck and Battleground lot down College Avenue, making three stops (behind GW, at the UC, and at duPont). There will be no cost to anyone to ride the shuttle.   

Additionally, we are in conversations with the Fredericksburg Bus System about adding other routes to assist us.   

Many faculty, staff, and students have reached out to the Mayor and City Council members to express their concerns about the new parking regulations. President Paino continues to work with the City Manager on a compromise. We are hopeful that not all of the regulations will be enacted, but are making plans in case no compromise is reached.   

Check out the Parking Management website for updates. If you have questions, please contact Lynne Richardson, Chair of the Task Force, at

Thank you for your patience. 

Your Parking Task Force






UMW Admissions Open House, Saturday, Nov. 11

The following message is from the Office of Admissions:

On Saturday, Nov. 11, the University of Mary Washington will host an Admissions Open House. About 200 prospective students (typically transfers and high school seniors, juniors, and sophomores) and their families will visit campus between 8 a.m. and 4 p.m. for this event. Estimated guest count is 600 visitors.

A sample agenda is posted here.  Visitor parking has been reserved in the Alvey parking deck off of Route 1 and on Double Drive. Primary event locations are the Anderson Center, the Hurley Convergence Center, the University Center, and campus/residence hall tours in Mason. Expect to see increased foot traffic on campus and curious newcomers at the Top of the University Center (fourth floor), especially between noon and 2 p.m.

While the Office of Admissions sponsors these events, the entire campus assumes the role of host. Our visitors frequently comment on how “friendly, helpful, and engaging” our UMW community is!  Visitors shared the following about what they enjoyed the most during their recent visits to campus:

  • “Everybody was very welcoming and this was an amazing experience!”
  • “I really enjoyed meeting all the faculty.  Everyone was super nice, helpful, and fun to talk to!”
  • “Perfect size.  Nice people.  All around great visit!”

If you’d like to be involved in Open Houses or have ideas, please contact Admissions at 540-654-2000 or email

Thank you for your partnership in showcasing all that is great about UMW!

November Financial Literacy Sessions

The Office of Financial Aid will be offering two free Financial Literacy sessions to UMW students during November.  No registration is required. Please encourage students to attend!

Student Loans 101:

Thursday, November 9th, 4-5pm, UC, Colonnade Room

Dive into the world of student loans! How to apply, loan options, repayment plans, and how borrowing could affect your future finances

Credit Cards and Identity Theft:

Thursday, November 15th, 4-5pm, UC, Colonnade Room

 Personal credit: how to build and maintain a credit score, credit cards, and other types of credit


Parking changes coming in January

The following email is sent from the Office of the Vice President for Administration and Finance. 

To the campus community:

As some of you may have heard, the beginning of next semester will bring several changes related to parking around campus. These changes result from a parking study commissioned by the City of Fredericksburg that reviewed parking in the downtown area as well as around UMW.

Here are the key changes that will impact the UMW community, beginning in January of 2018:

  • Residential neighborhoods surrounding campus will be restricted to resident parking only, prohibiting UMW student OR faculty parking in College Heights or College Terrace during the day Monday through Friday. This will include the residential side of College Avenue.
  • On the campus side of College Avenue, a two-block stretch on either side of the University Center will become two-hour parking only.

Additional changes, including metered parking along College Avenue, are planned for implementation in October 2018.

A Campus Parking Task Force has been working since September on making these changes as seamless as possible. As updates become available, you can find them on the parking management site.


A Message About the Commonwealth of Virginia Campaign Kick-Off

Dear Colleagues,

The Commonwealth of Virginia Campaign (CVC) has officially kicked off and runs through December 21, 2017. CVC is the tool that facilitates state employee workplace giving. It is a voluntary employee charitable giving program, which raises funds for numerous nonprofit health and humanitarian organizations throughout the Commonwealth of Virginia. Employees have donated more than $41,000,000 since 1998 to participating non-profit organizations through CVC!

More than 1,000 charities participate in CVC’s annual campaign.  Employees may designate their gift to a specific charity or multiple charities within the program by giving a one-time donation or through payroll deduction. Participation is possible through CVC online.  (Give Now tab directs you to Employee Direct). In fact, chances are you’ve already made a donation to a participating CVC charity. Simply look the charity up here; if you see your charity listed submit your receipt and information online to   It is important to note that each donation will also help the charity meet their minimum designation to be included in the CVC the next year. CVC also coordinates Special Funds Drives in times of emergencies, resulting in thousands of dollars in aid. CVC sends 100% of each designated gift to the organization selected by the employee.


Why Give to the CVC?

  1. All charities participating in the CVC have been pre-screened to ensure that they are fiscally sound and that they perform the services stated.
  2. Payroll deduction allows you to budget your contribution throughout the year through regular automated giving.
  3. 100% of your designated contribution goes to the charity or charities stated. No administrative fees are taken by the CVC on designated contributions through workplace giving.
  4. Giving through the CVC minimizes the intrusive personal solicitation that might occur if you participate in multiple direct fundraising drives. While we have no control over the solicitation calls at home from charities, state employees should not be solicited by non-profits at work sites.
  5. The CVC operates for and by state employees under the Executive Order of the Governor (#27-2014).
  6. There are many opportunities to give. The CVC accepts contributions from employees via cash, check, payroll deduction, stock or credit card gifts.

Faculty and staff department heads, please ensure that all staff members receive notice of the Commonwealth of Virginia Campaign by posting this message in a common area. Look for CVC spotlights and updates in Eagle Eye between now and the winter break.

Thank you in advance for your participation and commitment in support of non-profits throughout the Commonwealth.

Troy D. Paino, J.D., Ph.D.