UMW is assisting the City of Fredericksburg’s fire and police departments with training exercises in and around the vicinity of Chandler Hall (near the intersection of College Avenue and Parcell Street) during the periods of May 28-30 and June 2, 2013.  On these dates, you may observe fire/police vehicles as well as emergency personnel (including K-9s) conducting training for their regular and specialized units. You should not be alarmed by the presence of these agencies on campus, and you should not contact local emergency phone lines. This will be well-prepared and safely executed training under highly controlled and supervised conditions.

M E M O R A N D U M

The deadline for making changes to your health care and/or enrolling in flexible spending accounts (FSAs) is Friday, May 24, 2013. You have until that date to enroll in a health plan and/or an FSA, change your health plan, add or remove family members or waive state health coverage for the plan year beginning July 1, 2013.

In addition, depending on your individual situation, there may be other actions you want to take by May 24. Here is a summary of steps to take as soon as possible but before the deadline:

Remember that if you are in any plan except COVA Connect and take no action, you will remain in your current plan and any optional buy-up you selected. COVA Connect members need to take action or default to COVA Care.

Do not wait until the last minute to take these steps! More details can be found in the Spotlight on Benefits newsletter. If you have questions, contact your agency’s Benefits Administrator.

After several days of site maintenance and updates, EagleEye is back up and running. And it’s easier than ever to post information. All you need to do is fill out the one-step form found at http://eagleeye.umw.edu/contribute/. Since EagleEye now exists as part of the UMW website rather than UMW Blogs, you won’t need any EagleEye-specific usernames or passwords you may have used in the past.

Your post will show as “pending” until it is reviewed. The newsletter will continue to go out to faculty and staff on Thursday afternoons.

If you have any questions about EagleEye or if you experience issues with the new form, please contact Brynn Boyer, Curtiss Grymala or Marty Morrison at (540) 654-1055.

Leadership Council Meeting – 4/24/2013

President’s Cabinet Meeting – 5/1/2013

President’s Cabinet Meeting – 5/8/2013

This workshop will:

· Help to frame the conversations about infusing diversity into the curriculum, and campus programs

· Identify best practices for inclusiveness in a rapidly changing and increasingly diverse society

· Discuss ways to infuse diversity into speaking and writing assignments

WHEN: May 14 (8:30 to 4) and 15 (8:30 to 1); separate registration required for the second day – contact Gwen Hale at ghale@umw.edu for more information

WHERE: University of Mary Washington, Stafford Campus, University Hall (125 University Blvd. Fredericksburg, VA 22406)

*Breakfast and lunch will be provided*

To register for the event to go http://diversityacademy.org/

On May 14 & 15, UMW Blogs will be unavailable for scheduled downtime. Users should expect to be unable to access the system for either viewing or administering sites during that time. The outage will begin the morning of Tuesday, May 14 at 9:00am, and the system will be back up by 5:00pm on Wednesday, May 15. 

Another reminder will be sent out the campus community closer to the downtime. In the meantime, please make a note on your calendars and plan for UMW Blogs to be inaccessible during this time. 

If you have questions or concerns, please contact the IT Help Desk at helpdesk@umw.edu, or 540-654-2255. 

Thanks for your patience while we perform this important maintenance. 

Jerry Slezak

Director, IT Support Services, George Washington Hall B027

University of Mary Washington

1301 College Ave, Fredericksburg, VA  22401

540-654-2118

The following message is from the Office of Residence Life: 

The University of Mary Washington is co-sponsoring a campus sustainability event to encourage faculty, staff and students to donate old or unwanted clothing and household items.  “Drop ‘N Go!” a collaboration with the Rappahannock Goodwill Industries (RGI), will begin Thursday, April 25, and will continue through Saturday, May 4.  Bins for the donations will be provided in all residence hall lobbies, Seacobeck Hall, the Fitness Center, Facilities Services, and in Lee Hall.

Help us get this program off to a great start! Please contact Chris Porter (cjporter@umw.edu) or Joni Wilson (jwilson@umw.edu) if you have questions.

Dear UMW Faculty and Staff: 

As you are aware, in June 2013 UMW will host New Student Orientation for all incoming students. In planning for this program, the Orientation Planning Committee is looking for faculty and staff to assist with various roles and activities. The committee is asking for volunteers from all UMW Faculty and Staff to help partner with students and their guests as they transition to UMW. 

New Student Orientation starts on Friday, June 14, with Transfer Student Orientation  scheduled from 8 a.m. to 5 p.m. Starting on June 17, there will be six sessions for first-year students, each session lasting 1.5 days. A second Transfer Orientation is scheduled for Friday, June 21, from 8 a.m. to 5 p.m.

Listed below are the dates for the six First-Year Sessions:   

Session #1: June 17 & 18
Session #2: June 18 & 19
Session #3: June 19 & 20
Session #4: June 24 & 25
Session #5: June 25 & 26
Session #6: June 26 & 27 

Below are descriptions of each of the activities for which we need support, and approximate times are indicated. 

Description of Roles:

1)  Parking - assist with parking and directions for guests. Parking duties will start at 7 a.m. and conclude around 9:30 a.m. . 

2)  Greeters - talk with students and their guests and direct to programming as needed, stationed at various locations.

3)  Information Desk - there will be an information desk in Lee Hall throughout orientation, and assistants are needed.

4)  Family/Guest Reception - representatives from various offices are needed to interact with families and guests during a dessert social from 6-7 p.m. on Day 1 of First-Year Orientation.

For further information about New Student Orientation, please visit the website: http://orientation.umw.edu.

If you are able to volunteer at any time during Orientation, please complete the online form at:   
https://docs.google.com/forms/d/1PGV_SAKr0u2Iu1ZsoT7Atkz0iAHSZMhMh2RpFBDsVTE/viewform?sid=2ac1744a9e4d7deb&token=ZSc0QT4BAAA.Bdl3M10HNCqBSyrmubB5tw.Y6aEDW26mMPzEqITh7Z_Qg

Thank you  for your support,

The New Student Orientation Planning Committee

On Thursday, April 25, starting at 5 a.m., the construction firm will be placing the last of the major Convergence Center concrete pours.  To accomplish this they will need to use the Simpson parking lot as a place to stage concrete trucks waiting their turn at the pump truck. 

For safety purposes the Simpson Library parking lot will be completely closed during the work to all vehicular and pedestrian traffic.  Pedestrians moving from the north end to the center of campus will be detoured to either College Ave. or through the Pollard and Melchers arcades and around the front of DuPont Hall.  

The Library will remain open and accessible via Campus walk entrance (the front door.)  As soon as the concrete pour is complete, the parking lot and the pedestrian crosswalk will be re-opened for normal use. 

Your cooperation to help us ensure everyone’s safety during this construction effort is greatly appreciated.  Please contact Len Shelton at 654-1299 with any questions or concerns.

The revised Draft of the University Master Plan is now available for review and comment on the UMW webpage http://president.umw.edu/masterplan/. 

In 2011, the UMW Master Plan Steering Committee presented a Draft Campus Master Plan to the University Community for comment and feedback.  As many of you will recall, the Plan was the culmination of more than a year’s work conducting studies of buildings, landscape and infrastructure, researching trends in higher education, interviewing stakeholders, and analyzing data.  One of the most commonly voiced comments and concerns regarding the Plan had to do with proposals to consider razing several buildings.   

In response to those comments, the University asked its nationally known Historic Preservation Department to develop a University-wide, comprehensive Preservation Plan as part of the Master Plan. The Preservation Plan is not complete at this time however an example of the approach being taken has been included  (Willard Hall). The entire Preservation Plan is estimated to be completed by September 2013. 

The Master Plan is just that – a plan.  It is not etched in stone, will likely change in response to varying conditions and demands and most importantly, will be informed by the Preservation Plan.  All upgrades, repairs, renovations and construction impacting buildings or landscape features will look to the Preservation Plan before reaching the drawing board.  While the Plan contains renderings of several new buildings to replace current ones, if the Preservation Plan indicates the need for a historically correct renovation, that will be strongly considered. 

Thank you for your time and interest. 

Richard R. Pearce

Vice President for Administration and Finance and CFO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1020

(540) 654-1162 (fax)

rpearce@umw.edu

Finance is pleased to announce that the updated Business Meal and Food Approval Form (BMF) is on the Accounts Payable website.  Thank you to the pilot group for the useful recommendations.   After May 15, the new form is required. 

The form is now two pages; the first page was developed as a guide to help you determine the necessary documentation and payment method.  Below are few reminders: 

• FOAP Managers and the President’s Designated Signers are not necessarily the same
• Only the President’s Designated Signers can approve the BMF, they are located on the AP web site: http://adminfinance.umw.edu/ap/designees/
• A business purpose AND the topics discussed must be listed
• A BMF is needed when eating on campus
• When printing, be green and print double sided
• If you wish to retain a copy for the specific meal, remember to save it to your desktop
• Please remember to download the form from the website for each use 

Please contact Accounts Payable with any questions. 

Allyson P. Moerman, CPA.CITP, CGFM

Associate Vice President for Finance and Controller

University of Mary Washington

1301 College Avenue

Fredericksburg, VA 22401

(540) 654-1212

(540) 654-1162 – fax

Finance

I’m sure you share my sentiments when I say that I am shocked and saddened by the events this week in Boston. They have been a powerful and horrific reminder of how quickly life can change. Our hearts go out to those killed or injured and to their families, and on behalf of the University, I extend our sincere condolences. These events have had a profound impact, not only on those families directly impacted, but upon our entire nation. 

I am confident that the entire UMW community joins me in extending our support to those who are seeking answers and striving to heal from this unimaginable tragedy. 

Sincerely, 

Richard V. Hurley

President

On Friday, April 19, 2013, the University of Mary Washington will host Destination UMW, a high-profile event welcoming admitted students to campus with the goal of yielding them for the 2013-2014 academic year. About 170 prospects and their families will visit.

The Destination UMW schedule includes events from 8:30 a.m. until 4 p.m. Primary event locations are Dodd Auditorium, Lee Hall, Seacobeck Dining Hall, and campus/residence hall tours. Expect to see increased foot traffic on campus and curious newcomers in the dining facilities. Help them know their presence is a pleasure by anticipating the crowds and responding warmly. Visitor parking has been reserved in the parking deck off of Route 1.

While the Office of Admissions sponsors these events, the entire campus should assume the role of host. Please extend every courtesy and generous hospitality to these visitors. Their impression and decision to attend UMW depends on how they feel while they are here, so thank you for your commitment to perpetuating our brand, our mission, and our sense of the UMW family!

Office of Admissions

540/654-2000

Beth Searcy

It’s a great day to be an Eagle!

Director of Admissions Events & Strategic Initiatives

University of Mary Washington

Fredericksburg, VA 22401

Lee Hall 416

esearcy@umw.edu

540.654.2151

UMW colleagues,

Thank you for celebrating NCAA’s Division III week with us! Athletics is an important component of life at the University of Mary Washington and we have been pleased to feature comments from student-athletes competing in various sports this week. UMW student-athletes play for the love of the game—they do not receive athletic scholarships.

To end the week, we feature TWO student-athletes.

Andrew Hogan is a senior swimmer from Lutherville, Md., majoring in biology. When asked why he chose to attend UMW and swim for a DIII school, he replied:

The reasons why I chose to come to Mary Washington were simple. The small class size and liberal arts curriculum yield a focused, well-rounded education. The athletic program is both understanding of academic commitment, and competitive on the national level. And, most importantly, the impact of UMW’s community is unforgettable. From the first time I stepped on campus I could feel the strong sense of honor and respect the student body had for one another. It’s what makes us the honorable students that we are. Whether it’s succeeding in the classroom, pushing through a hard practice, or coming together to make an impact on the community, UMW students come together every step of the way. I may forget a class or two, but I will never forget the lessons I learned from my fellow students. I am, and forever will be, an Eagle.

A senior geography major from Charlottesville, Katie Mastropaolo plays lacrosse:

I have always enjoyed competition and participation in team sports has played an important role in my life. I saw Mary Washington as a place where I could get a great education and continue my passion and love for team competition. Playing at the Division III level has taught me a lot about life. You get out only what you put in. Playing lacrosse on a college team is fun but requires dedication and commitment. I work hard to be ready to support my teammates and we all work together toward a common goal. Mary Washington is a unique place, a tight knit community. I often think about what a great fit UMW has been for me. I have been able to participate in many other extracurricular activities and have had a great experience here. I have had the honor of being a volunteer Young Life Leader at a local high school for the past 3 years. I have been a coach and counselor to young lacrosse players at our team camps. I hope to continue coaching and teaching what I have learned at UMW after I graduate.

Please thank Andrew, Katie and all of the student-athletes who are here first and foremost to receive a quality liberal arts-focused education but who also compete for UMW in their chosen sports.

As Ken Tyler, Director of Athletics, says…. IT’S A GREAT DAY TO BE AN EAGLE! And it is!

Thank you for your support of UMW Athletics.

Lynne Richardson

Faculty Athletic Representative

Dean, College of Business

University of Mary Washington

Faculty and staff colleagues,

Thanks to all of you who attended yesterday’s Spring Jubilee at the Battleground Athletic Complex!  We appreciate your support of UMW student-athletes and hope you enjoyed the competition(s) you attended and will return to see these teams play again.

One of the players some of you saw yesterday was Seth Jordan, a baseball player majoring in business from Springfield, Va.  Seth shares why he plays DIII baseball at Mary Washington:

To be a Division III athlete means to truly be a student-athlete.  You don’t get to miss class often for events; you don’t get special treatment from professors because you are a part of a team on campus.  Most people don’t even recognize that you play a sport at the university; you are just another student fighting to get the same grades and respect in the classroom as you do on the field, court, or arena you play on.  You play for the relationships, the bonds that a small community has to offer. You play for the friendships that will last a lifetime and hopefully even into your professional life as connections to greater opportunities.  You know that being famous or recognized on a national media stage for your accomplishments is unlikely, yet the desire is there to show people that they better respect you for your talents, for your hard work, as you choose to be a student-athlete. That is why I choose to play baseball at the University of Mary Washington. 

It’s a great day to be an Eagle at the University of Mary Washington!

Lynne Richardson

Faculty Athletic Representative

Dean, College of Business

University of Mary Washington

Faculty and staff colleagues,

It’s Wednesday of NCAA’s Division III week!  Today we hear from UMW Eagle Lindsay Raulston, a women’s tennis player and biology major from Franklin, Va.  She plays for the love of the game—DIII student-athletes receive no athletic scholarships.

My days of high school were overwhelmed by tennis, volleyball, baseball, football, and basketball games. Whether playing or watching, sports were, as they continue to be, a huge part of my life. When it came time to choose a college, I knew I was not ready to put down my tennis racquet. Requirements for my search included a nationally ranked tennis program, as well as an academically suitable University with a good biology department. Countless online searchers and college books led me back to the same place, our own University of Mary Washington. Coming from a small high school, the student population here was just right and the academics proved a picture perfect fit as well. Along with the state of the art tennis facility, the coaching staff of Patrick Catullo and Art Canizares made a positive impression on me. These last three years at UMW have been some of the best years of my life. Overall, I could not be any happier with my choice of becoming an Eagle.  

As a reminder, this afternoon you are invited to enjoy one of the four competitions being held at the Battleground Athletic Complex from 4:00-6:00 p.m.  We are hosting a Spring Jubilee celebrating National NCAA Division III Week. There will be simultaneous contests going on in men’s and women’s lacrosse, baseball, and softball, as well as free food and prizes.  We will be sharing information about what it means to compete in Division III and how it personally impacts our student-athletes.

Thanks for supporting the UMW Eagles!

Lynne Richardson

Faculty Athletic Representative

Dean, College of Business

University of Mary Washington

Faculty and staff colleagues:  We continue to participate in the NCAA’s Division III week by celebrating UMW’s student-athletes.  As a reminder, DIII student-athletes receive no scholarship; they play for the love of the game!

Today, David Heller, a men’s soccer player and business major from Alexandria, Va., shares why he chose Mary Washington and why he plays DIII soccer:

Being a student or an athlete has never been the end game, only building blocks to the much larger picture of life. I chose to be a University of Mary Washington student-athlete because it seemed like the best way to grow and set myself up for life. As an athlete here I’ve gained skills that a classroom could never teach and not only experienced collegiate-level competition, but a collegiate team. As a student I am on track to graduate with a double major and a minor. From this, I plan to utilize the knowledge in a way that will more than pay for itself in post-graduation years. I have found that to effectively manage my current way of life it is critical to have the support of many. From teammates and coaches to advisors and professors, I have always felt like someone has my back, even alumni, to whom I can attribute both of my summer internships. I saw Mary Washington as a place that would provide the best possible foundation for me to find and build myself into who I am to become for the remainder of life; I chose UMW to be successful.

 Thank you for supporting David and all of the student-athletes who represent UMW on the courts and fields of play!

Lynne Richardson

Faculty Athletic Representative

Dean, College of Business

University of Mary Washington

Faculty and staff colleagues: 

April 8-14 has been proclaimed Division III week by the NCAA.  At the University of Mary Washington, we are participating by celebrating our student-athletes this week.  A week or so ago you received an invitation to the Spring Jubilee on April 10—four competitions are being held that afternoon (men’s and women’s lacrosse, softball, and baseball).  We hope to see you there to see a competition or two and enjoy food and prizes.  

But we wanted to do more than host a one-day event.  Did you know that Division III student-athletes do not receive scholarships?  We asked several of our student-athletes to share why they play a DIII sport at the University of Mary Washington.  You know these young people—they are in your classes and interact with you in your offices.  But they also represent the University of Mary Washington on the fields and courts of play.  

Each day this week one of our outstanding student-athletes will share his or her story.  Today Carol Dye, an English major and women’s basketball player from Springfield, Virginia, says the following: 

The University of Mary Washington (UMW) was an easy choice for me. It felt like a perfect fit from the moment I stepped onto campus for a visit with Coach Deena Applebury.  From that time on, no other school could compare to its charm, beauty, academic quality and great women’s basketball team. I knew that the close-knit community of UMW would provide me with an environment to grow as a student, citizen, and athlete.  I also realized that a small class size was a good fit for me—I am not a big school person. I wanted to be a “part” of class discussion and have a name, not a number.  I also realized that with small classes, professors could develop personal relationships with students and really care about them as individuals. This, of course, was an important component if I played basketball. 

And . . . I wanted to play basketball. It didn’t matter to me that it was a DIII school. DIII does not mean that we don’t work as hard. It means that we are more hard working and play for love of the game—not scholarships.  

We sweat. We lift. We cry. We cheer. We laugh. We run. We run some more. We succeed. We fail. We try again. We lead, and we lead by example. We love what we do, each and every day. We are DIII athletes at the University of Mary Washington. But more importantly, we are students at the University of Mary Washington. 

Thank you, faculty and staff, for supporting the student-athletes who represent UMW!  It’s a great day to be an Eagle! 

Lynne Richardson

Faculty Athletic Representative

Dean, College of Business

University of Mary Washington

If you know of a student who has a noteworthy accomplishment or who has another type of unique story, please send a description of the student’s achievement and/or background to Marty Morrison at mmorris3@umw.edu or Brynn Boyer at bboyer@umw.edu.  Please include the student’s contact information, including cell phone number if available.

Please send your ideas by the end of business on Friday, April 19, so that suggestions can be passed on to the news media in a timely manner.

On Friday, April 5, 2013, the University of Mary Washington will host the final Discovery Day of the 2012-2013 academic year.  Anticipate welcoming 250 prospects (juniors, seniors, and transfers) and their families to campus for an exploratory.     

The Discovery Day schedule includes events from 9 a.m. until about 3 p.m. in the Anderson Center, Lee Hall, Dodd Auditorium, and all around campus for tours. Expect to see increased foot traffic and curious newcomers in the dining facilities.  Help them know their presence is a pleasure by anticipating the crowds and responding warmly.  Visitor parking has been reserved in the parking deck off of Route 1. 

While the Office of Admissions sponsors these events, the entire campus should assume the role of host.  Please extend every courtesy and generous hospitality to these visitors.  Their impression and decision to attend UMW depends on how they feel while they are here, so thank you for your commitment to perpetuating our brand, our mission, and our sense of the UMW family. 

Office of Admissions

540/654-2000

Dear UMW Faculty and Staff, 

The University of Mary Washington and Counseling and Psychological Services will observe National Sexual Assault Awareness Month this April to educate the UMW community about the impact of interpersonal violence and sexual abuse. Counseling and Psychological Services is partnering with several community agencies to support survivors of sexual assault. We would like faculty to get involved in several ways: 

1. Please share with your students and encourage them to attend on Wednesday, April 3, at 6p.m. in Goolrick Main Gymnasium a presentation of the “Where’s the Line?” campaign. At the event students, faculty, and the community will assemble care kits for sexual assault victims to be distributed to local hospitals, RCASA and Safe Harbor. We are encouraging all students to attend.
2. We encourage faculty and staff to join us for the event to help assemble over 300 kits and show your support for UMW students and our community.

If you would like further information about events happening in April, please visit the CAPS website at:

http://students.umw.edu/caps/sexual-assault-information/april-is-sexual-assault-awareness-month/ 

Thank you and we look forward to your participation.

Nicole Surething, Ph.D.

Director of CAPS

We look forward to your joining the faculty, staff, and students of the College of Education for the 3rd Annual Educator In Residence lecture and in celebrating our 2012-2013 graduates. Please see the attached invitation and do join us on May 1.

Please join us for the

3rd Annual College of Education

Educator In Residence Event

1 May 2013

North Building, Stafford Campus, UMW

Graduating Students’ Research Presentations　 

1:00pm – 5:45pm

Educator In Residence Lecture

Mrs. Barbara Bishop Mann (’66)

6:00pm

Recognition and Celebration of 2012-2013 CoE Graduates

6:30pm

Reception

7:00pm

Mary Gendernalik-Cooper, Ph.D.

Professor & Dean College of Education

University of Mary Washington

1301 College Avenue Fredericksburg, Virginia 22401

President, Teacher Education Council of State Colleges & Universities

540-654-1290

On Thursday, April 4, 2013, the Office of Academic & Career Services and the Office of Graduate Admissions will be holding a Graduate School Fair for UMW students and the surrounding community at the Anderson Center. The latest registration numbers indicate that over 50 different colleges, universities, and professional schools will be represented. 

The fair is scheduled from 11 a.m. to 2 p.m., although we expect college representatives to begin arriving around 10 a.m. for set-up and registration. While the event will be contained to the Anderson Center, you can expect to see increased foot traffic on campus. Our visitors have been instructed to park in the parking garage, but with the amount of people we expect to attend from the community, they will most likely need to seek other parking options throughout campus and on neighboring side streets. 

Hopefully this information will allow you to plan accordingly for Thursday. Please feel free to help us in welcoming our visitors to the University of Mary Washington, and we hope you will stop by the Anderson Center to visit our Graduate School Fair. 

Sincerely,

The Office of Academic & Career Services

The Office of Graduate Admission

For questions on these nomination processes, please contact Jennifer Cooper (jcooper4@umw.edu) or Judy Kwitnieski (jkwitnie@umw.edu) in the Office of Human Resources regarding the Coleman and Hurley awards and Priscilla Sullivan (psulliva@umw.edu) for S.A.C award questions. 

Call for University Annual Awards Nominations

Nominations are now being accepted for the following University annual awards: 

v  Charles Coleman Memorial Service Award (supervisor nominations only)

v  Richard V. and Rosemary A. Hurley Presidential Commendation

v  Staff Advisory Council’s Larry Atkins Staff Awards

These prestigious awards will be presented at a University Awards Ceremony to be held in Dodd Auditorium before the annual Employee Appreciation picnic on Monday, May 13, 2013. 

The deadline for submitting nominations for all awards is 5:00 pm on Friday, April 19, 2013.

Please visit the University Recognition Awards webpage for award selection criteria, nomination procedures, and the online nomination form for each award below.  

• Charles Coleman Memorial Service Award(supervisor nominations only): Charles Coleman was an employee of 29 years who demonstrated pride, dedication, and loyalty throughout his many years of service. This award was established in honor of his memory and exemplary service.  All classified and hourly employees with at least 5 years of continuous employment are eligible for the award. 

•  Richard V. and Rosemary A. Hurley Presidential Commendation The intent of this award is to honor Mr. and Mrs. Hurley, who have consistently demonstrated a desire to recognize and reward outstanding service of University employees, and who have led by example in their work at Mary Washington.  The benefactors of the award are Elmer and Marceline Weatherly Morris, Class of 1950. Eligibility for this award is open to UMW employees, with preference for administrative/professional faculty members.

• Staff Advisory Council’s Larry Atkins Staff AwardsThe Staff Advisory Council recognizes UMW employees who are the unsung heroes of our offices.  Larry Atkins was one of the first employees to receive the S.A.C. “We Couldn’t Do it Without You Award,” which has since been renamed in his memory. Any administrative faculty, wage, and/or classified employee may be nominated. Three UMW employees will be selected, one from each of the above classifications. 

For questions on these nomination processes, please contact Jennifer Cooper (jcooper4@umw.edu) or Judy Kwitnieski (jkwitnie@umw.edu) in the Office of Human Resources regarding the Coleman and Hurley awards and Priscilla Sullivan (psulliva@umw.edu) for S.A.C award questions. 

Thank you!

The Strategic Resource Allocation Study, of which you have heard much in my prior messages, is kicking off in earnest next week. The Academic Task Force and the Support Task Force will be meeting with Larry Goldstein, President and CEO of Campus Strategies, beginning on Sunday, March 24 and continuing through Tuesday, March 26. During those sessions, the task forces will meet privately to make key decisions regarding their upcoming work on the UMW study.

On Wednesday, March 27, Mr. Goldstein will hold two open information sessions for interested members of the UMW community. All faculty, staff, and students are invited to attend one of these sessions to learn more about the Strategic Resource Allocation Study and to have any questions answered.

The first session will begin at 12:00 noon in Lee Hall, room 411, on the Fredericksburg campus. The second session will begin at 3:00 p.m. in University Hall on the Stafford campus. Each session is expected to last an hour or so.

Thank you for your interest in this process.

Richard V. Hurley

President

The Association of American Colleges and Universities (AACU) and the Bringing Theory to Practice Project has awarded University of Mary Washington a 2012-2014 Civic Engagement seminar grant. The purpose of our seminar grant is to bring together UMW members of the UMW campus community along with local community members to explore and strengthen the role of civic engagement within UMW and within the broader community.  We would like you to consider participating!

Our grant, “Civic Engagement: Recasting and Drawing Upon a Wider Net” and will be directed by Dr. Mary Kayler (Director, Center for Teaching Excellence and Innovation), Dr. John P. Broome (Assistant Professor, College of Education) and Ms. Christina Eggenberger (Director of Service, Center for Honor, Leadership, and Service).

Participation in our Civic Engagement Seminar would include:

* Completing a short reading on civic engagement in higher education (approximately 20 pages).

* Attending two Civic Engagement Seminar Grant Meetings (listed below)

* Be an active participant in discussions about civic engagement at the University.

* RSVP your intent to participate.

After the seminars, interested participants who wish to continue with the initiative will be entirely optional.

Civic Engagement Seminar Grant Meetings

1) Civic Engagement Seminar Grant Meeting for UMW Faculty, Administration and Staff.

Date: Thursday, March 21, 2013

Location: Lee Hall, Room 412

Time: 12:15 to 1:30 p.m.

Light refreshments will be served.

RSVP here by March 15

2) Civic Engagement Seminar Grant Meeting for Students Only.

Date: March 21, 2013

Location: Lee Hall, Room 412

Time: 4 to 6 p.m.

Pizza and drinks will be provided

RSVP here by March 15

3) Civic Engagement Seminar Grant Meeting for All Participants (Faculty, Administration, Staff, Students, and Community Leaders)

Date: April 9, 2013

Location: Lee Hall, Room 412

Time: 12:15 to 1:30 p.m.

RSVP here by March 15

We look forward to your participation in this unique opportunity to explore what Civic Engagement means at UMW and within our broader community.

Kind regards,

Mary, Christina, and John

TELEWORK AWARENESS WEEK

MARCH 4 -8, 2013  

The State celebrates Telework Awareness Week this week (March 4-8). It is an ideal time for employees and supervisors to discuss teleworking options. 

Supervisors and Employees can start by taking time to: 

• Read through the UMW Telework Policy and Procedure webpage, including the “Do’s and Don’ts of teleworking” and “Supervisor Tips”    (http://adminfinance.umw.edu/hr/policies-and-procedures/telework-policy/ ) as well as the State Policy at: (http://www.dhrm.state.va.us/hrpolicy/web/pol1_61.pdf).
• Discuss whether a specific position is suited for teleworking.
• Discuss timing and impact of teleworking on office operations.
• If teleworking is viable,  agree on terms and complete a telework agreement and send it to the HR office.

Did You Know? 

• Working from home increases productivity on average 10-20%.
• Teleworking contributes significantly to energy conservation.
• Research shows that teleworking is a desirable employee benefit that leads to higher employee satisfaction. 

Questions about teleworking? 

Call Cris Dargan in the Office of Human Resources at x1214.

As a reminder to all UMW employees, the University will be closed on Friday, March 8, 2013 (not Monday, March 4) for Spring Break.  Please see the below holiday calendar:

Holiday Calendar

Thank you!

Due to the possibility of inclement weather, all vehicles that remain on campus during the Spring Break should be parked in the covered floors of the Alvey Drive parking deck, Sunken Road lot # 11, and for Eagle Landing residents, the covered floors of that deck. 

In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Pool/Service Vehicles-please move these vehicles to the above mentioned areas, and follow any other Declaration instructions. 

Contact the Parking Management Office with any questions. 

Robin L. Jones

UMW Parking Management Supervisor

1301 College Avenue

Lee Hall 201B

Fredericksburg, VA 22401

(540) 654-1129

Do you have a ton of old files and paperwork in your office? Have them shredded and contribute to UMW’s success in RecycleMania! Submit a Facilities Services Work Request by March 5 for pick up on March 6. The Shred Event is open to all, UMW faculty, staff, students and the Fredericksburg community. For full details on collection and required forms go to http://sustainability.umw.edu/recycling/files/2011/09/Shred-Event-Info.pdf

Overall, the actions of the Governor and the General Assembly have resulted in a solid budget for higher education and for the University of Mary Washington.  A couple of key points on the operating budget.  First, permanent salary increases have been approved for faculty and staff.  Faculty will receive a 3% salary increase effective July 25, 2013, while classified staff and wage employees will receive a 2% increase.  In addition, classified employees with five or more years of continuous state service will be eligible for a permanent salary increase equal to $65 for each year of eligible service up to thirty years. 

Second, additional general funds totaling $288,000 have been recommended to help fund base operating support costs and other institutional priorities. 

Third, general fund support through the Higher Education Equipment Trust Fund (HEETF) remains steady next year at $529,000. 

Finally, new state funding of $76,000 for need-based student financial aid for Virginia students has been recommended, bringing total general fund support for this program to $2,572,000. 

In the capital budget, funding for maintenance reserve projects is held constant at $563,000.  In addition, UMW is authorized to move forward on the renovation projects for Woodard and Mercer Halls, which will house the College of Business and the Department of Psychology, respectively. 

For your reference, attached is a side-by-side comparison of actions of the Governor, House, Senate and Conference Committee on the budget. 

Please let me know if you have any questions about the General Assembly’s budget actions.  I will communicate any additional information on the budget as it becomes available. 

Richard R. Pearce

VP for Administration & Finance and CFO

The IT Department will install a new File & Printer server environment this weekend.  This means that what most of you know as “the shared drive” or “the N: or U: drives” will be moved to new server hardware. 

There are several important aspects of this project that I want you to be aware of: 

– the deadline for making any changes to files on the shared drives is 5:00 PM on Saturday, March 2.  All items stored on the shared drives before 5:00 PM on Saturday will be moved to the new server automatically.  Any edits made to files or files added to the shared drives after this deadline will be lost.   

- The old server will go down at 9:00 AM on Sunday, March 3rd, and the new hardware is expected to be installed and available for your use starting at 7:00 PM Sunday evening.  During this time there will be no access to shared drives. 

- For most users, the mapping of the new drives on your computer will be automatic, but there may be the need for some users to re-map network drives after the upgrade work is complete.  More detailed information on how to do this will be sent later in the week, and Help Desk staff will be standing by next week to assist with any issues. 

If you have questions or concerns about this system upgrade, please contact the Help Desk at 540-654-2255, helpdesk@umw.edu, or you may contact me directly. 

Thanks for your patience as we perform this work, 

Jerry 

=====================

Jerry Slezak

Director, IT Support Services, George Washington Hall B027

University of Mary Washington

1301 College Ave, Fredericksburg, VA  22401

540-654-2118

Due to the possibility of inclement weather, all vehicles that remain on campus during the Spring Break should be parked in the covered floors of the Alvey Drive parking deck, Sunken Road lot # 11, and for Eagle Landing residents, the covered floors of that deck.

In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Pool/Service Vehicles-please move these vehicles to the above mentioned areas, and follow any other Declaration instructions.

Contact the Parking Management Office with any questions.

Robin L. Jones, UMW Parking Management Supervisor

(540) 654-1129

If you worked in 2012 and your household income was less than $51,000, you are eligible for free tax services and may be eligible to claim and receive the Earned Income Tax Credit (EITC) of up to $5,891. 

Visit www.RUWFreeTaxes.org  for tax site locations and schedule or call (540) 373-0041 Ext. 300

* Income eligibility can vary – please call for full details

The University of Mary Washington men’s and women’s basketball teams will open play in the Capital Athletic Conference Tournament this week at home in the Anderson Center. 

The men begin their tournament run on Tuesday night in the first round at 7 p.m. against Frostburg State University. Fans are encouraged to bring a canned food item for the Stafford County Food Bank, which is in dire need of contributions. 

The women received a first round bye, and will start play in semifinal action on Thursday at 7 p.m. against either York College or Frostburg State. 

As a reminder, all students, faculty, and staff as well as their families are admitted for free with their EagleOne card. We at UMW Athletics hope to see you there! 

For more information:  540/654-1743

The Discovery Day schedule includes events and activities for our visitors from 9 a.m. to 3 p.m. Expect to see increased foot traffic on campus and a large amount of visitors in the campus dining facilities.  Our visitors have been instructed to park in the parking deck. Hopefully this information will allow you to plan accordingly for Monday.  Please feel free to help us in welcoming our visitors to the University of Mary Washington. 

Sincerely,

The UMW Office of Admissions

540/654-2000

The next five weeks will be an exciting time for students as they contemplate housing and roommate options for the 2013-14 academic year. 

·         Rising juniors and seniors will decide whether to live on campus for another year or to move off campus into the Fredericksburg community. 

·         Rising sophomores will decide which residence hall best meets their needs and whether to go through a pre-selection process or go through general housing selection in mid-March. 

·         All will be deciding with whom to live. 

Students have received information regarding the housing selection process and important deadlines.  At no time will a student be asked to miss class for the process. 

If you encounter students with questions or who are experiencing anxiety regarding their housing options, please direct them to the Office of Residence Life and Commuter Student Services in Marye House, where staff can assist them.  For details regarding housing selection options and dates, please visit URL www.umw.edu/housingselection<http://www.umw.edu/housingselection>.

 Your support helps to make this process a positive experience for students, and one which enhances their academic experience. 

Thank you, 

Matt Troutman

University of Mary Washington

Associate Director of Residence Life for Operations and Housing 

T:  540-654-1058

F:  540-654-1527

E:  mtroutma@umw.edu<mailto:mtroutma@umw.edu>

The Board of Visitors will be holding its regular meeting later this week.  At noon on Friday, February 15, Board members will be having lunch in the Faculty-Staff Dining Room at Seacobeck Hall. 

During our last meeting in November, Board members enjoyed the opportunity to meet and interact with UMW faculty and staff at lunch.  Once again, during the February meeting, the Board members will distribute ourselves at tables throughout the dining room so that we may be as accessible as possible.  To assist you in identifying us, we will be wearing our Board of Visitors name badges and there will be identifying placards at the tables. 

If you plan to have lunch in Seacobeck on Friday, we look forward to sharing a meal and conversation with you.  Thank you for your many efforts to make Mary Washington an outstanding university. 

Best regards, 

Pamela J. White ‘74

Rector

The IT Department will install a new File & Printer server environment on Sunday, March 3. This means that what most of you know as “the N: drive” or “the U: drive” will be moved to new server hardware. 

The current system will go down Sunday, March 3, at 9:00AM, and the new system will be available for use Sunday, March 3, at 7:00PM. 

If you have questions or concerns about this system upgrade, please contact Deb Hovey Boutchyard at 540-654-1217 or dhovey@umw.edu. Thank you. 

Hall Cheshire

Interim Chief Information Officer

University of Mary Washington

540-654-1379

hcheshir@umw.edu

I am writing to inform you of the latest developments in the provost search process.  The search committee has determined that it will invite three candidates to visit UMW later this month.  We are very excited about the high quality of these individuals and look forward to introducing them to the Mary Washington community.

As I indicated previously, a very important part of their UMW visits will be open forums for the candidates to deliver brief presentations and answer questions from faculty, staff, and students.  These forums will be held in Dodd Auditorium on the dates and times listed below:

Thursday, February 21, 4:00-5:00 p.m.

Monday, February 25, 3:00-4:00 p.m. (note: the time of this session has been changed from the prior announcement to accommodate faculty departmental meeting schedules)

Tuesday, February 26, 4:00-5:00 p.m.

The names of the candidates and information about them will be released to the UMW community on Tuesday, February 19.  A survey will be provided so that you may provide the search committee with feedback following the candidates’ visits.

Thank you for your continued interest in the provost search.

Sincerely,

Richard V. Hurley
President

Memorial Service for

Dr. Dale Wright, Associate Professor of Education

Saturday, February 9

11 a.m. – 1 p.m.

Lee Hall, Room 411

 For details, please contact Tember Smith

at tsmith@umw.edu or 540/654-1034.

Currie Funeral Home in Kilmarnock has listed funeral arrangements for Dr. Van Sant:

Monday, February 11, 2 p.m., at Grace Episcopal Church in Kilmarnock, VA.  Interment at Quantico National Cemetery is still pending.   The obituary and other details can be found at:  http://curriefuneralhome.net/book-of-memories/1475904/Van-Sant-George/service-details.php.

A floral arrangement on behalf of the university will be sent for the church service.

Memorial gifts in honor of Dr. Van Sant will be contributed to the Dr. George M. Van Sant Scholarship fund. The scholarship, established in 2010, is awarded each year to a rising senior majoring in classics, philosophy or religion, who has demonstrated financial need and who is in good academic standing. To contribute to the fund, visit http://giving.umw.edu/make-a-gift/.

UMW BASKETBALL TEAMS TO HOST SALISBURY, MARYMOUNT THIS WEEK IN KEY CAC MATCHUPS:  

The University of Mary Washington women’s and men’s basketball teams will host Salisbury University and Marymount University this week as the regular season hits the stretch drive. 

The Eagle women will host rival Salisbury on Wednesday at 6 p.m., followed by the men’s game at 8 p.m.  At halftime of the men’s game, the UMW 2012 NCAA Final Four field hockey team will be recognized. 

On Saturday, the Eagle women face off against Marymount, the team in which they are tied for first place in the league standings, at 1 p.m., followed by the men at 3 p.m.  The women will have an alumni game at 10:30 a.m., and at halftime of the women’s game, UMW will celebrate the 40th anniversary of Title IX. 

All faculty, staff, and students are admitted free of charge with their EagleOne card.

I am once again writing to inform the UMW community of our progress in the provost search.  The search committee has completed its first-round interviews.  We were fortunate to have an outstanding group of candidates interested in our provost position.  At this point, our search consultants from Witt/Kieffer are conducting detailed reference checks on those individuals who are moving forward in the process. 

We will be inviting as many as four finalists to UMW for visits during the latter part of February.  One important facet of these visits will be open forums in Dodd Auditorium where the candidates will deliver brief presentations and answer questions.  Sessions are scheduled from 4:00-5:00 p.m. in Dodd on the following dates: 

Thursday, February 21

Friday, February 22

Monday, February 25

Tuesday, February 26 

If possible, please reserve these dates and times on your calendar and make plans to attend the open forums.  A survey is being prepared so that the search committee may gather your feedback and opinions regarding the candidates. 

As we get closer to these dates, we will announce the names of the finalist candidates who will be visiting and will provide access to information about them. 

Thank you for your interest in the selection process for the next academic leader for the University of Mary Washington. 

Sincerely, 

Richard V. Hurley

President

The alleged perpetrator of three recent campus break-ins has been apprehended and arrested.

Late last night, a student observed a break-in occurring in Pollard Hall. The student immediately called University Police. Based on the description provided, an alert was sent out to all area jurisdictions. The City of Fredericksburg Police located the suspect and detained him until University Police arrived to identify and arrest him. Subsequently, based on information obtained during the arrest, University Police and State Police executed a search warrant on the suspect’s residence in the City of Fredericksburg.

The accused, Evan Williams, is not a student. University Police charged him with one count of breaking and entering. Upon further investigation, evidence indicated that the same individual was involved in previous recent break-ins at duPont and Virginia halls. Additional charges are pending as the investigation continues.

Key to resolution of these crimes was the quick and decisive action by a student in providing information.

As a reminder to the University community, the Police Communications Center at Brent House is staffed around the clock. Anyone observing suspicious activity or unsafe conditions should call University Police immediately at 540/654-1025; alternately, dial 4444 from any University phone or go to any exterior blue light station and press the call button. Additionally, anonymous tips or information may be reported to University Police via the Silent Witness web link. Also, for the safety of students, the Police Communications Center provides after-hour safety escorts.