October 14, 2015

Employee Fall Luncheon, Oct. 13

Make sure that you join us at the Fall Luncheon on Tuesday, Oct. 13. You will get to visit with your colleagues, hear about what’s going on around UMW and perhaps even win a prize!  The Fall Luncheon flyer will provide more details.




Admissions Open House, Oct. 17

On Saturday, October 17, 2015, the University of Mary Washington will host an Admissions Open House. About 225 prospective students (typically transfers and high school seniors, juniors, and sophomores) and their families will visit campus between 8 a.m. and 4 p.m. for this event. Estimated guest count is 800 visitors.

Visitor parking has been reserved in the George Washington parking lot and along Double Drive.  Primary event locations are Dodd Auditorium, Lee Hall, Hurley Convergence Center Digital Auditorium, University Center, and campus/residence hall tours in Mason. Expect to see increased foot traffic on campus (especially between 11 and 2) and curious newcomers in the dining facilities. Help them know their presence is a pleasure by anticipating the crowds and responding warmly, especially in the dining hall where crowds will be heavy between noon and 2 p.m.   

A special note to University Center diners:  please help!  Ask visitors if they need assistance locating anything. Help them find a place to sit. Welcome them at your table if there’s room and talk to them about UMW. A kind word or deed shows the heart of our community. Faculty and staff will be involved in an Academic Showcase (9 a.m., University Center Chandler Ballroom), Academic Spotlight sessions (12 noon, various locations), Special Interest sessions (1 p.m., Lee Hall), and Facility Tours (2 p.m., various locations).  Thank you to all UMW partners who will spend part of their Saturday highlighting our community!

If you’d like to be involved in Open Houses or have ideas, please contact Admissions at 540.654.2000 or email admit@umw.edu.

While the Office of Admissions sponsors these events, the entire campus assumes the role of host. You represent our brand, our mission, and our sense of the UMW family. One way to show your support is to tweet to @UMWAdmissions and/or post to Instagram and tag @UMWAdmissions. We would like to see #UMWOpenHouse trending throughout the day.

Other Open House dates for 2015-2016 are February 15 and March 25.  Thank you for your partnership in showcasing all that is great about UMW!

Office of Admissions

Book Club Opening Meeting, Oct. 21

The Bookstore is organizing a Book Club that will be open to UMW faculty, staff and retirees and will meet once a month in the University Bookstore.  An organizational meeting will be held at noon on Wednesday, October 21, in the Bookstore.  Bring a bag lunch and ideas for books to read as well as organizational suggestions.  If you are interested in participating, please RSVP to Margaret Mock at mmock@umw.edu<mailto:mmock@umw.edu>  so that arrangements can be made to accommodate the group. If you have questions, please send them by email or call 540-654-1017.

UMW Homecoming, Oct. 19-25

It’s around the corner! Put on your blue and gray swag and get ready for Homecoming Week, Oct. 19-25, 2015. All of campus is invited to participate in the week’s festivities. Anchor events are provided below, and a full schedule of events is available at umw.edu/homecoming.

Are you on Instagram or Twitter? Join the chatter and share your pictures with #UMWHomecoming. Are you an alum? Use #BackintheBurg to welcome your fellow alums back to Fredericksburg.

Wednesday, Oct. 21

  • 4 p.m. Women’s Soccer versus CNU at the Battlegrounds
  • 7 p.m. Volleyball in the Anderson Center
  • 7:30-10 p.m. Bonfire on Jefferson Square

Thursday, Oct. 22

  • 8-10 p.m. LipLync in Dodd Auditorium

Friday, Oct. 23

  • 5-7 p.m. BBQ on Ball Circle

Saturday, Oct. 24

  • 10 a.m. Tailgate at the Battlegrounds
  • 1 pm. Volleyball in the Anderson Center
  • 1 p.m. Field Hockey at the Battlegrounds
  • 1 p.m. Women’s Soccer at the Battlegrounds
  • 5 p.m. Volleyball in the Anderson Center
  • 3:30 p.m. Men’s Soccer at the Battlegrounds


Sunday, Oct. 25

  • 2-4 p.m. Neighborhood Cleanup at the Bell Tower


p.s. Stay tuned for news about this year’s Homecoming Photo Challenge!

Revised #UMWSocial Circle Schedule

#UMWSocial Circle is is the university’s social media think tank – a mix of students, faculty and staff who are both interested in collaborating on social projects and run the multitude of social accounts at UMW. We meet during the academic year to share social news, tips and trends and discuss upcoming campaigns – all towards enhancing UMW’s social media impact.

Several updates have been made to the schedule including a new date and new speaker. Please see the revised schedule below and join us for a meeting. No RSVP required!


Thursday, October 22 (NEW DATE!)
Platform Focus: Twitter
Lee Hall, Room 412, 9-10 a.m.
Intensive workshop on all things 140 characters and less!
Think best practices, metrics and a Twitter bio boot camp.

Tuesday, November 10
Guest Speaker: Mark McClure ‘96 (NEW SPEAKER!)
Lee Hall, Room 412, 9-10 a.m.
A 1996 alum of Mary Washington, Mark will visit campus to talk
about his work in social media with Major League Soccer.

Tuesday, December 1
Platform Focus: Instagram
Lee Hall, Room 412, 9-10 a.m.
This roundtable and workshop is all about squares.
What does a good Instagram look like?
How do you know if you’re doing it well?
Join us and find out.As always, complimentary coffee will be provided!

Interested in getting emails about #UMWSocial Circle meetings and social news? Contact Erika Page Spivey at espivey@umw.edu to join the email list!

REDCO Partnering with UMW for Business Program

The UMW Center for Economic Development is partnering with the Rappahannock Economic Development Corporation (REDCO) to provide the CEO+ Program for REDCO 504 loan recipients. The CEO+ Program is a collection of training, business intelligence and financial counseling designed to strengthen the capabilities of small business owners. 504 loan recipients will have access to specialized management training, industry reports, benchmark studies, and financial management assistance. A pilot of the program will begin in October with 10 clients.

Brian Baker, executive director for Economic Development at UMW, stated: “This is a scaled solution with high value data and service that can be deployed quickly to business owners who need to make critical management decisions.” A full launch of the program is planned for January 2016.

REDCO is a licensed non-profit, Certified Development Company that offers long-term fixed-rate financing for small business in Virginia through the SBA 504 Loan Program. The University of Mary Washington Center for Economic Development collaborates with business, government, education and private parties to promote personal, professional and economic growth by advancing knowledge through entrepreneurship, small business development, innovation and competitiveness, research and analysis, and outreach and engagement. UMW programs that will support the partnership include the Small Business Development Center, the EagleWorks Business Incubation Center, and the Office of Regional Initiatives. You can find more information about the UMW Center for Economic Development at www.economicdevelopment.umw.edu/ and REDCO-504 at www.redco504.org .

UMW’s Arab Culture Club Volunteers at Arabfest

On Saturday Sept. 26, the University of Mary Washington’s Arab Culture Club volunteered at Arab Eid fest, a cultural event in the Washington D.C. area. The club adviser, Professor Maysoon Al-Sayed Ahmad and 14 UMW students set out early that morning and stayed until 4 p.m.

This was the second year the Arab Eid occurred.  Last year the festival was only one day with 6,000 attendees. This year, the event was expanded to two days.

The majority of the club members monitored the games, including inflatables for kids. While there, the members were able to interact with the kids and families. The festival organizers provided lunch with different Arab world foods.  There was also live Arabic music. During the concert, some of the club members danced in front of the stage alongside other attendees of the festival, learning traditional Arab dances.

The group believed the trip was very successful overall, having learned a lot about Arab culture and having fun in the process, and they would be happy to go back and help again.

UMW Student Receives Chancellor’s Fellowship

University of Mary Washington student Barbara Hall has been chosen as a Chancellor’s Fellow for the 2015-2016 academic year by the Virginia Community College System (VCCS).

Developed to contribute to the community college’s mission, the fellowship is awarded to VCCS employees also enrolled in a degree program from a Virginia state institution. The first UMW student to be awarded the fellowship, Hall will be able to pursue her studies for one year with financial support for tuition and fees.

A student in UMW’s Bachelors of Liberal Studies program, Hall works in accounting and human resources at Germanna Community College (GCC).

Business Services eUpdate-October 2015

Business Services eUpdate–October 2015

Business ServicesBookstore


Now available at the Bookstore…

fitness tracker

Get your UMW Activity Tracker while supplies last–$54.99!


Staff Appreciation Sale

15% off regularly priced UMW clothing or insignia
Monday, October 12, 8 a.m.-5 p.m.
*Tuesday, October 13, 8-10:30 a.m. and 1:30-5 p.m.
*Please note special store hours


Last day to use Book Vouchers in the store is October 7, 2015.


UMW Bookstore on the Move: Go Eagles!

The mobile store with apparel and items supporting UMW’s athletic teams will be at the Battlefield complex for Homecoming, October 24! See you in the stands!


UMW Book Club

The UMW Book Club will be open to UMW faculty, staff and retirees, and will meet once a month in the University Bookstore. An organizational meeting will be held at noon on Wednesday, October 21, in the Bookstore. Bring a bag lunch and ideas for books to read as well as organizational suggestions. If you are interested in participating, RSVP to Margaret Mock at mmock@umw.edu so that arrangements can be made to accommodate the group. If you have questions, please send them by email or call 540/654-1017.


Textbook Adoptions

October 8th deadline: visit http://adminfinance.umw.edu/business-services/2015/10/05/course-materials-deadlines/ for information about upcoming course materials deadlines.
Departments with 100% on-time adoptions are eligible to win up to $2,500.00 in Pepsi Scholarship funds for students’ course materials.

Procurement Services


SWaM Spend is off to a good start in FY16!

Month SB WB MB SWAM Non SWAM Total Spend SWaM % Non
SWaM %
July 2015 $994,821 $180,911 $88,769 $1,264,501 $2,015,710 $3,280,210 39% 61%
August 2015 $1,179,613 $284,934 $51,484 $1,516,031 $981,452 $2,497,484 61% 39%
Total FY16 Spend $2,174,433 $465,846 $140,253 $2,780,532 $2,997,162 $5,777,694 48% 52%


Bank of America Phishing Email

If you receive an email from ‘bankofamerica@customercare.com’, please do not open the attachment – disregard and delete. This is a phishing email that is not from Bank of America.

As a reminder –

  • Bank of America will never ask you to reply with information or download any attachments to verify your account.
  • Official notifications will be from ‘@bankofamerica.com’.
  • If you suspect fraudulent activity on your account, contact Bank of America immediately at (866) 500-8262.


Shipping/Freight Charges

To help minimize eVA fees, enter a separate line item in eVA for shipping or freight charges using commodity code 96286. When some purchases are made through Amazon, for example, instead of placing the order in eVA as a lump sum purchase, create a separate line item for the shipping cost. This will save the University money in the long run, as eVA does not charge fees for shipping.


Amazon Order Reminder

When submitting an order in eVA with Amazon as the vendor, please select the option for “AMAZON COM LLC” in both the supplier name and location name. This is the only selection which will allow you to select your p-card.

amazon com llc


EVA Changes Ahead

To support the Commowealth of Virginia accounting system migration, all UMW vendors must be registered in eVA, with the exception of credit card orders (PCO).  If you have upcoming or recurring purchases to non-registered (non-PCO) vendors, please encourage them to register promptly to avoid a delay in the order process.



Recycle Toner Cartriges

Starting this week, there will be green containers throughout UMW campuses for recycling toner cartridges. Also attached to these will be a bucket for recycling batteries. If you have any questions or unable to find a recycling container located near you, please contact Dale Elethorp at x5972.



UMW Supplier Expo…Save the Date

UMW Supplier Expo

The University of Mary Washington Office of Procurement Services invites you to save the date for our first annual UMW Supplier Expo on February 26, 2016.

This will be a great opportunity for UMW Department Buyers to meet and network with vendors, learn about new products or services, and view product demonstrations. More info to come in the new year.

Copy Center


Did You Know…

The Copy Center offers the following services:

  • Color and B&W copying
  • Laminating
  • Binding service
  • Transparencies
  • Fax service
  • Shredding
  • Inserting service
  • Personalized Stationery, Notepads & Calendars
  • Digital Photo Processing
  • Scanning
  • Friendly personnel to assist you
  • Free collating for copies produced by the copier
  • Wide selection of paper stock available in different colors & weights
  • Specialty stocks available

Before your next print job, think Copy Center!


Please contact Business Services for information and assistance at x1576.

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Free Parking at Virginia State Parks for the Month of October

As a gift to you for Moving It, Virginia, CommonHealth has partnered with Virginia State Parks to bring you FREE Parking at all Virginia State Parks for the month of October! Must show a valid Virginia State Employment ID.