November 23, 2014

UMW Honors Longtime Supporters

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Julie Baxter, Paul Dresser Jr., BOV Rector Holly Tace Cuellar ’89, and President Richard Hurley unveil the new plaque for the President’s Box inside the Anderson Center.

UMW honored two members of the Mary Washington community during a dedication ceremony for the President’s Box held Nov. 15, 2014, at the Anderson Center. Paul A. Dresser Jr. and his wife Julie W. Baxter of Williamsburg, Virginia, were recognized for inspiring, supporting, and advancing UMW students and programs through service and giving.

Paul’s involvement with Mary Washington began in the early 1990s as the parent of an enrolled student. He served on the Mary Washington Board of Visitors from 1992 to 2000, including two years as Vice Rector and four years as Rector. He then served on the UMW Foundation Board of Directors from 2001 to 2014, leading as Chair of both the Audit Committee and the Investment Committee.

In addition to his dedicated work on the BOV and the UMW Foundation Board, Paul and his family are supporters of the Fund for Mary Washington, members of the UMW Heritage Society, and donors to multiple Dresser family scholarships.

In support of the Mary Washington First Campaign, Paul recently endowed the Julie Baxter Scholarship for BSN Completion and also specified the amount of his estate pledge to enhance endowment levels of other Dresser scholarships.

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Amanda Dresser Gada ’95 and her family prepare for the dedication ceremony in honor of Paul Dresser and Julie Baxter.

More than 40 guests attended the ceremony at the Anderson Center, including Amanda Dresser Gada ’95, Director of UMW Athletics Ken Tyler, and representatives of UMW’s Board of Visitors, Foundation Board, and Alumni Board.

A dedication plaque bearing Paul and Julie’s names will be placed inside the President’s Box. Donors who make significant Campaign gifts to create and enhance UMW program or scholarship endowments may be eligible for future naming opportunities.

The $50-million Mary Washington First Campaign began July 1, 2011, and went public April 26, 2014. As of October 31, 2014, Mary Washington alumni, parents, friends, faculty, staff, and businesses have committed more than $32 million in gifts and pledges. The Campaign is scheduled to conclude June 30, 2016.

Visit marywashingtonfirst.umw.edu or call 540/654-1024 for more information.

Sallie Washington Braxton Named Excellent Eagle Employee

Congratulations to Sallie Washington Braxton, Associate Dean of Advising Services for the College of Business, who has been selected as the Excellent Eagle Employee for the month of December. A parking spot of her choosing has been reserved for her through the end of the month.

Here is what a coworker said about her:

Sallie came to the Fredericksburg campus (for the second time) in the fall of 2012 to serve as the professional advisor for ALL business students.  She did an awesome job for two years and then, when Janet Cropp retired this summer and her position was frozen, we asked Sallie to take on advising the graduate students (and remaining BPS students) as well.  Janet’s position was eliminated about two months ago and Sallie continues to advise ALL business students.  Her workload is ridiculous, but as a team player, she has cheerfully and faithfully done a terrific job.

She is most deserving of being named an Excellent Eagle Employee.

To nominate someone who you believe is an Excellent Eagle Employee, send an email to Priscilla Sullivan (psulliva@umw.edu) with Excellent Eagle Employee in the subject line. In your email, be sure to list the person’s name, department, job title, work location (with the most convenient parking lot), and of course, the reason why you believe they should be recognized. Please spread the word to other employees about this wonderful opportunity to recognize a co-worker(s).

You may now also go to the Staff Advisory Council’s site and click on the Excellent Eagle tab to make a nomination: http://sac.umwblogs.org/excellent-eagle/.

Staff Advisory Council Updates, Election Results

Willy Nilly Chili Cook-Off, Dec. 16:

The Staff Advisory Council announces the 2015 Willy Nilly Chili Cook-Off: A UMW FUN-raiser

Dress warmly, grab a hot chocolate, and most importantly, bring your favorite chili and sample your colleagues’ creations!

The S.A.C. will provide the judges and accessories (bowls, spoons, etc).

Dec. 16, 2014
Noon – 2 p.m.
Eagle’s Nest Deck

Sign up for the Chili Cook-off by logging into our SharePoint page:
https://sharepoint.umw.edu/Community/SitePages/chili%20cook%20off.aspx

Food and Clothing Drive Update:

The S.A.C.’s Food and Clothing Drives are underway! So far, we’ve had nine boxes/bags of food picked up by Feed Fred and donated four boxes of winter clothes to area shelters.

The dates for both drives are Nov. 3 – Nov. 21 and Dec. 1 – Dec. 18.

Donation Locations:

  • Stafford Campus –South lobby
  • COAR/SAE Offices
  • Trinkle – Education Suite
  • Lee Lobby -2nd floor, Student Services
  • Lee 3rd and 4th floors, Admissions
  • Academic Departments (BLS, Music, etc.)
  • Facilities Lobby
  • Foundation – Eagle Village
  • Fairfax House – HR
  • JAEC – lobby
  • Mayre House, lobby

Welcome to the Newest  S.A.C. Members:

Edward Gray
Michael Morley
Laura Needham
Connie Souza
Rhonda Stills
Charles Tate
Ray Usler
Paula Zero

News from Human Resources

Recognition Programs

If you have questions on any of these programs please contact Jennifer Cooper at x1046 or jcooper4@umw.edu

Upcoming Professional Development Opportunities

For more information go to: http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new-2/

Meet our New Employee

Please join us in extending a warm UMW welcome to our newest employee

Patricia Williamson joined Student Health Center as a Staff Nurse on Nov. 17.

Free Flu Shots

Free flu shots are available again this year at pharmacies participating in your health plan’s network – COVA Care, COVA HDHP and COVA HealthAware. Additional 2014-2015 Flu Shot information is located at:http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new-2/

State Employee Discounts

A number of discounts are available through the Department of Human Resource Management: http://www.dhrm.virginia.gov/employeediscounts.html.

Pam-LoweryMS 2014 Volunteer for the Year Award

Congratulations to Pam Lowery, Human Resources, who received the Volunteer for the Year Award from the National Multiple Sclerosis Society, Central & Virginia Chapter on Nov. 13, 2014. Once again, Pam will be in charge of the Walk MS Event to be held on April 25, 2015 at James Monroe High School.

 

 

 

FREE SHIPPING for Black Friday through Cyber Monday

black-friday-cyber-monday-free-shippingGetting ready to do some holiday shopping?  Get free shipping on orders placed on Black Friday through Cyber Monday! Go to www.umw.edu/bookstore to place your order.

Summer 2015 Conferences, Workshops, Camps, Special Meeting Plans

As we continue preparing for summer 2015, we remind all UMW offices and individuals who have not already done so to make contact with our office regarding planned camps, conferences, workshops, meetings, etc. outside of regular summer school classes which will involve usage of any UMW facility during the dates of May 11 – Aug. 10, 2015.

Please email the Office of Conferences and Scheduling at sknick@umw.edu with information regarding your intended use to include date(s). We will begin working with you immediately to secure meeting space, multimedia services, lodging and any other needs you may have.

To ensure you are not disappointed, we have extended the deadline to notify this office to Nov. 25, 2014.

UMW Redskins Fans!

Redskins fans – this Commonwealth of Virginia Campaign (CVC) fundraiser is for you!

DMV is again pleased to announce the Department of Motor Vehicles Washington Redskins autographed souvenir license plate auction. This year, DMV is auctioning off four personalized souvenir license plates individually signed by Morgan Moses, Jordan Reed, Santana Moss and Brian Orakpo. Keep in mind that there is only one plate for each of the four players so give it your best bid!

Here’s how it works:
• Go to www.dmvNOW.com/CVC.
• Now through Dec. 5, 2014 at noon., submit your bid(s) on the plate(s) you’d like to have.
• Check back often, as you may get outbid. The highest bid is displayed on the screen.
• Whoever has the highest bid at noon on Dec. 5, 2014, wins the autographed license plate.

That’s it!

Proceeds from the auction will go to the Ronald McDonald House Charities of Richmond which was selected by the Washington Redskins Charitable Foundation.

Before placing your bid, there are a few more things you need to know:

• Auction is open to State Employees only.
• Auction winners will be notified by close of business on Dec. 5, 2014. Winners will then be instructed on how and where to send donations.
• Donations must be received at DMV headquarters no later than Dec. 10, 2014 at 4 p.m.
• Winners will be sent their autographed license plate once their donation is received.
• Souvenir license plates are not for use on vehicles. They are for display only.

Happy bidding!

Karen Grim
Department of Motor Vehicles

Winter Preparedness Week, Nov. 30-Dec. 6

Get ready for winter during Virginia’s Winter Preparedness Week, Nov. 30-Dec. 6. winter-prep-week-banner-update-2014

Recent Virginia winters have been cold and snowy, and many people had power outages. It’s so important to be winter-ready that the National Weather Service and the Virginia Department of Emergency Management have set aside Nov. 30-Dec. 6 as Winter Preparedness Week.

No matter the predictions, a significant winter storm is always possible. With an El Nino weather pattern expected this season, there could be a wetter than normal winter. And El Nino winters can be snowier if atmospheric conditions are right …just like the winter of 2009-10.

Remember: an important part of winter weather planning is being prepared to stay where you are until conditions improve. To be ready, take these steps:

Get a kit.  Basic emergency supplies include:

  • Three days’ food that doesn’t need refrigeration or electricity to prepare it
  • Three days’ water (a gallon per person per day)
  • A battery-powered and/or hand-crank radio with extra batteries
  • For businesses and offices, some bottles of water, food bars and a radio or TV to hear local information about whether or not it is safe to travel
  • A power pack for recharging cell phones and other mobile devices

Make a plan. Everyone needs an emergency plan:

  • Decide who your out-of-town emergency contact will be.
  • Where will you meet up with family members if you can’t return home?
  • Get an emergency plan worksheet at ReadyVirginia.gov.

Stay informed. Before, during and after a winter storm, you should:

  • Listen to local media for information and instructions from emergency officials.
  • Be aware of winter storm watches and warnings and road conditions.
  • Get where you need to go before the weather gets bad.
  • Get road condition information 24/7 by calling 511 or checking www.511Virginia.org 

Download the Ready Virginia app. Free app for iPhone®and Android™features:

  • Location-specific weather watches and warnings issued by NWS
  • Disaster news from the Virginia Department of Emergency Management
  • A customizable family emergency plan that can be easily shared
  • A checklist for gathering emergency supplies
  • Links to register for local emergency alerts, and more

Head Start Gift Box Drive

The holidays are coming which means it’s time for COAR’s annual gift box drive. Each year we ask students, faculty, and staff to fill boxes full of toys, hats and gloves for children 3-5 years old, for the government-funded Head Start Program. Want to fill a box in the season of giving? Stop by the COAR office (in the basement of Seacobeck at UMW) or email us at coarumw@gmail.com for more information! Keep an eye out for us and pick up some boxes at the Fac/Staff Thanksgiving lunch!

We are accepting the following items for donations:

  • Toothbrush/toothpaste
  • Hat
  • Mittens/Gloves
  • Scarf
  • Small Toys
  • Crayons/Markers
  • Small Books

**Please do not include any food items, religious items, war related items, or any items not safe for a 3-5 year old child**

DEADLINE for donations and boxes: Dec. 1

Business Services – eUpdate- November 2014

Available in the UMW Bookstore, the 2014 ornament features UMW’s historical Brompton.brompton-ornament-with-boarder

Adorn your tree with this beautiful, limited edition piece of UMW and Fredericksburg history.
Price is $19.99 plus tax.

 

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Identifier - Procurement
Meet our New Employees

Rachel McDonald joins the Procurement Services Department as a Customer Service Advocate (CSA), and
James DeLoatch as a new Procurement Buyer, James will alternate work locations between Central Procurement in Eagle Village, and the Central Storeroom.

Welcome Rachel and James!
With several staff vacancies now filled, UMW Procurement Services will resume a CRM plan to align a designated Buyer with particular high spend volume departments. Departments can expect outreach from the Procurement Office over the next several weeks.

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New Office Supply contract…Coming Soon
UMW will participate in a strategically sourced office supply contract established by the University of Virginia, for use by other entities.
The contract is structured to offer a lower overall price for office supply products,  leverage total spend of all entities, and offer a rebate in conjunction with increasing spend amounts.
Contract Vendor:  The Supply Room Companies (TSRC)
A UMW custom punchout catalog is now in test mode. More to Follow !

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SWaM Vendor Link and Certification Status
For all users – here’s a link for the SWaM Vendor search:
http://egov1.virginia.gov/cgi-bin/search.cgi
and for certification status:
http://egov1.virginia.gov/cgi-bin/tracking.cgi
The state has established a new category for “micro businesses”, designated with an “O” within their SWaM class. For a complete list of certified Micro Businesses click on the link DSBSD – Micro Business List at the bottom of the eVA website homepage under Resources.

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Updates on Standard Technology Request and BYO forms
The following items were added to the Standard Technology Request form:
- Apple Magic Trackpad
- Logitech Wireless Mouse
- Apple Thunderbolt Display
The following items were added to the BYO form:
- Non Apple branded iPad and Tablet Cases/Sleeves/Covers
- Non Apple branded cables including but not limited to HDMI, Ethernet, DVI, VGA, etc.
*ANY Apple branded products including Smart Cases and Apple cables still have to go through one of the form processes.
If invoices or receipts are needed from the following companies – Dell, Apple, CDWG – contact Michelle Miller at mmiller8@umw.edu with the PCO# to have them retrieved and forwarded to you.

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Small Purchase Credit Card Beat the Sweep – November & December Dates
Thanksgiving Deadline: Ensure that all transactions are signed off by Wednesday, Nov. 19, 2014.
Transactions not signed off will be swept on Nov. 20.
Holiday Break Deadline: Ensure that all transactions are signed off by Wednesday, Dec. 17, 2014.
Transactions not signed off will be swept on Dec. 18.
Please notify the Program Administrator, Monique SanPietro at msanpiet@umw.edu, if either the cardholder or approver will be out of office and unable to sign off on transactions by the deadline.
Works problems or questions? Call x1057 or x1084

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Cardholders – Check If Your Approver Has Signed Off
Cardholders, want to see if your approver has signed off on your transactions in Works?
Follow these easy steps: WORKS SIGN OFF STATUS GUIDELINE

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Disposition of Surplus Property
No employee shall remove or discard state property. Questions? Contact Dale Elethorp, ext. 5972.
UMW Central Stores Mgr. and Surplus Property Officer
Visit:   UMW Surplus Property Procedures

Identifier - Bookstore
Nov. 17 2014 Sale:
$11 Long Sleeve Tees         $17 Hoodies
Sale starts at 9 a.m. and continues while supplies last!
In store only. One day only. Select merchandise only.

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Bookstore Thanksgiving Holiday Hours:
Monday, Nov. 24 8 a.m.-7 p.m.
Tuesday, Nov. 25 8 a.m.-5 p.m.
Wednesday, Nov. 26 through Sunday, No.v 30 – CLOSED
The UMW Bookstore will resume regular operating hours on Monday, Dec. 1 at 8 a.m.

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Free shipping CYBER MONDAY!
Free shipping on orders placed between 12 a.m. on “Black Friday, Nov. 28 and 11:59 on “Cyber Monday,” Dec. 1, 2014 (Cyber Monday*)
(*Shipping costs will be removed from order when processed. Offer does not include diploma frames and other drop ship merchandise.)

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New Mobile Print at UMW!
Students may now print from mobile devices and retrieve/print copy jobs on multifunctional devices (MFD) at several locations on campus!
MFD’s are located in Simpson Library (color option restricted to Simpson), Trinkle Hall, Combs Hall and Stafford Library.
It’s as easy as…1. 2. 3.
1. Send your job to pharos_b&w@umw.edu (black & white jobs)  $ 0.10 EagleOne / $0.15 Cash pharos_color@umw.edu (color)  $0.30
2. Walk up to one of the Cloud copiers mentioned above and swipe your EagleOne card.
3. Select your job and press print!
Appropriate copy charge will be deducted from your EagleOne account.

For a full user guide and more info go to: http://adminfinance.umw.edu/copies/

Identifier - EagleOne
OFF CAMPUS MERCHANT PARTNER SPECIALS
Country Cookin’ – $3 burger and fries every Wednesday 4- 9 p.m. all fall semester.
Home Team Grill – 1/2 price burgers every Tuesday 4-11 p.m..
IHOP- 50% off entire check -every Wednesday 8 p.m.-4 a.m..  Must purchase beverage and show EagleOne ID.
Thank you for supporting our UMW merchant partners.

 

Identifier - Post Office
Holiday Shipping – take advantage of the discounts!
Did you know that you can ship your personal packages right here on campus?
Get ready for the Holiday’s early and make sure your packages arrive on time!
Ship all your packages from the UMW Post Office and take advantage of the discounts!

 

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Holiday Parking
*As the holidays approach please keep in mind that parking policies and procedures still apply.
Parking is enforced yearlong.
* Inclement Weather Parking messages are distributed campus-wide when conditions warrant.
ALL vehicles, including UMW vehicles assigned to various departments must follow the Inclement Weather Parking Guidelines.
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Construction 

  • Ongoing storm water projects: Marshall, Physical Plant, and Lee Hall Rear lot. Awareness for safety while driving and walking in these areas.
  • Woodard/Mercer-through summer 2015-continued enforcement to keep trucks/construction vehicles at a reasonable speed and out of the parking lots, and from impeding Fire Access.

Awareness for safety while driving and walking in these areas.