May 27, 2023

Business Services eUpdate – February 2014

Business Services Identifier

Procurement Identifier
SPCC Cardholders…note, NEW version of WORKS MARCH 2, 2014!
The current version of WORKS will be retired and a new version active as of March 2, 2014.  If you need additional training or assistance with the updated version, please contact Melissa Myers at (540) 654-1057.
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ANNUAL SPCC TRAINING REMINDER
SPCC annual training is required for all cardholders and cardholder reviewers.  The training is available in the Knowledge Center, training deadline:  Feb. 15, 2014.  Questions? Contact Melissa Myers at (540) 654-1057.

Instructions on Accessing SPCC Training
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IT YEAR END PURCHASES DEADLINE MARCH 19, 2014
All IT non-standard orders, should be submitted by Wednesday, March 19, 2014.  Any purchase submitted after March 19 may not be received in time for it to be included in FY14 processing.
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RECYCLEMANIA SHRED EVENT
The recyclemania shred event will be on Thursday, March 6 at 10 a.m. in the William Street parking lot. Faculty, staff, students and members of the Fredericksburg community are invited to shred their confidential documents for free. For more information, please contact Joni Wilson at (540) 654-2088.

PLEASE NOTE: Library of Virginia’s document destruction form (RM-3) is REQUIRED to be completed and signed by Ruth Lovelace for any state documents that are to be shredded.
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ANNUAL CONTRACT ADMINISTRATOR TRAINING
The contract administrator training and quiz is available in the Knowledge Center and should be completed by April 4, 2014, for all individuals who currently serve as contract administrators. Questions? Contact Pacifique Munezero at (540) 654-1127.

Instructions on Accessing the Contract Administrator Training
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CONTRACT ACTIVITY

  • Bookstore Point of Sale System – Awarded
  • Jepson Science A/E –  interviews underway by Capital Outlay
  • Request for Qualifications issued for Jepson Science Center Addition and Renovation
  • RFP Police Reporting Management System /CAD – in process
  • IFB for Convergence Center Furniture – in process
  • RFP for Sign Language Interpreting – under evaluation
  • Equipment Trust Fund Ordering – 90% completed (including keyboards and accessories, flash purification system, ductless fume hood, computers and more)
  • Surplus Land IFB – under evaluation
  • RFP Admissions Tele-Qualifications Services – Awarded

Parking Identifier
GW/DOUBLE DRIVE PARKING RESERVATION – GREAT LIVES SERIES
The GW parking lot and spaces along outbound double drive have been reserved for attendees of the Great Lives lectures through April 22, 2014, as follows:

  • GW Lot: Tuesdays & Thursdays 5:30 – 9 p.m.
  • Double Drive (6 spaces): Tuesdays & Thursdays 2 – 9 p.m.

Questions? Contact Parking Management at (540) 654-1129 or rjones@umw.edu.

Bookstore Identifier
GREAT LIVES LECTURE SERIES – TITLES AVAILABLE
Titles for the Great Lives Series are available in the UMW Bookstore and at Great Lives events. View event schedule here: http://www.umw.edu/greatlives/lecture-schedule-2014/.
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COPYRIGHT PROTOCOL FOR FACULTY
Want to use only portions of one or more books for your course, but don’t want students to have to purchase more than they will use?  Sometimes, a coursepack can provide the solution. The UMW Bookstore will obtain copyright permissions and work with the Copy Center to prepare packets for your courses.

Resources:

  • Complete the coursepack request form found here: COURSEPACK FORM & GUIDELINES
  • Understand the concept of Fair Use to ensure compliance with copyright law: FAIR USE
  • Copyright on Campus, the Basics (video)

Copyright and Canvas (contributed by Lisa Ames): Canvas uses an application called Scribd. When a new document is uploaded to Scribd, it is analyzed and checked against the “fingerprints” in their copyright database for infringements. If there is a significant match, the upload is removed by Scribd. Canvas users will see a removal notification in place of uploaded content. More information can be found here: SCRIBD SUPPORT

When in doubt, get permission! Contact the Bookstore at (540) 654-1649.
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Spring 2014 Textbook Scholarships
With a 100% on-time course material adoption rate, the Math Department has earned $1,500 in textbook scholarships for their students!  Congratulations!

On time adoptions:

  • Help the UMW Bookstore contain the cost of course materials for their students.
  • Keeps UMW in compliance with HEOA requirements, also aimed at containing costs for students
  • Read about HEOA here: HEOA Textbook Guidance

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DISCOUNT ON UMW SPIRITWEAR
Come out and support the Basketball games on Feb. 15, 2014.
Get fired up for HeartChase, and wear RED for the Men’s game at 1 p.m.!
Support Play 4 Kay, and wear PINK for the Women’s game at 3 p.m.!

2/13 – 2/15: 15% off one regularly priced RED or PINK UMW apparel item in the UMW Bookstore

Copy Center Identifier
NETWORKING PRINT STRATEGIES STATUS
To view the networking status for multi-function devices on campus, visit http://adminfinance.umw.edu/copies/mfd-networking-project/

Are you using the scan to email feature on your nearby copy machine yet?  If not, contact the Copy Center for guidance.

Post Office Identifier
SERVICES AVAILABLE AT THE UMW POST OFFICE
The UMW Post Office offers the following services:

  • Bulk Mailing
  • Certified, Insured & Express Mail
  • Stamps
  • UPS Services
  • USPS Flat Rate
  • Departmental mailing consultations, and more …

The Post Office is located in the Woodard Campus Center. Visit: http://adminfinance.umw.edu/mail/

EagleOne Identifier
iVALIDATE
The EagleOne Card Center has 3 iValidate products available for sign out and use.  Faculty/Staff members may request a designated iPad and card swipe that will capture attendance at events; the data will interface with Banner and reports will be available to provide analytics relative to UMW engagement.  In addition to listing the attendees, the reporting will generate demographic information about the audience, for example: residential student or commuter, class level, residence hall, etc.  The software also has the capability to charge a fee (EagleOne $$) if there is a charge for entry or for retail product sales.

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Please contact Business Services for information and assistance at x1576.