June 23, 2024

Business Services – January 2013 eUpdate

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January 2013 Updates and Announcements

  • Parking
    • Enforcement in Effect as of 01/16/13
  • Procurement Services
    • eVA News & Changes
    • Market Basket Item Comparison
    • Upcoming Changes
    • Contract Activity
  • Bookstore
    • Great Lives Series
    • Stamps Available
  • Post Office
    • Price Increase

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PARKING UPDATE

Please see the attached memo from the Parking Management office as it pertains to parking and enforcement.

If you have questions, please contact the Parking Management office at x1129

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eVA NEWS & CHANGES

No Shipping Address in “See Comments”

eVA Users should discontinue use of “SEE COMMENTS” as a choice for delivery address immediately.

If the correct shipping address is not available in the drop down list, contact Vickie Chapman to have the correct address entered.  “SEE COMMENTS” will be removed by eVA at a future date.

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eVA Change Orders

If Users need to issue change-orders to requisitions that were created prior to break, be prepared for a one time change.  An error message will state that  the ORG is invalid.   Please contact Procurement Services for assistance, or follow the guidance provided below:

If the change order requires a line item deletion, Users will need to manage the ORG code error PRIOR to deleting the line item.  To manage the ORG code error, edit the line item and select the ORG code from the full ORGS available drop down list.  Once the ORG is reselected, the line item can be deleted if necessary, or other changes made and the requisition re-submitted.

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Contract Numbers Must be Entered

When entering an eVA order from a contract (state, UMW or other), Users must enter the contract number in the contract number field which is located in the line item of the requisition.   For help with contract numbers contact Procurement Services, ext. 1127.

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eVA Problems?

If you are experiencing problems with eVA, please contact Pacifique Munezero in Procurement Services at x1127.

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MARKET BASKET ITEM COMPARISON

November 2012 Market Basket survey compared the following items:

Item Price* Company
CRTDG HW C9353FN

$69.55

Ribbons and Rolls
CRTDG HW C9353FN

$66.83

The Supply Room

Price Difference

$2.72

Item Price* Company
LASER LABEL AVERY 5160

$23.70

Ribbons and Rolls
LASER LABEL AVERY 5160

$18.34

The Supply Room

Price Difference

$5.36

* Price as of 11/30/12

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UPCOMING CHANGES

Revised food and catering information, along with updated policy and forms, will be available in February 2013.

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CONTRACT ACTIVITY

Awarded

–        Promotional Items-  This contract will support departments that regularly purchase promotional products.  The UMW Bookstore is also able to assist with promotional products.

–        Printing-   This contract will assist departments who have assorted medium volume printing needs.

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BOOKS FROM THE GREAT LIVES LECTURES

The Bookstore will have books available for sale at the Great Lives lecture series during the spring semester.  All lectures are in Dodd Auditorium at 7:30 p.m.  Visit the Great Lives website for the complete list of speakers.

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STAMPS AVAILABLE

Stamps are available in the University Bookstore.

 

Post Office 300 dpi

 

 

 

On January 28, 2013, the price to mail a first class will increase to $0.46 .  See the Post Office website for details.

http://adminfinance.umw.edu/mail

 

Please contact Business Services for information and assistance at x1576.

 

Erma A. Baker   CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
ebaker@umw.edu
540-654-2043

 

 

 

About Brynn Boyer

Brynn Boyer is assistant director of media and public relations and a 2010 graduate of UMW.