Business Services – April 2013 eUpdate

April 2013 Updates and Announcements

• Procurement Services
  • Congrats to UMW Procurement Services
  • SPCC News
    • Annual Training – Due: April 19
    • Vacation Notification Reminder (to manage sign-off)
    • Clean Sweep !
  • Subscription Purchases
  • VCA Recertification
  • Contract Activity
• Parking – Did you know ?
• Bookstore
  • Senior Day Success
• Copy Center
  • Shredding
• EagleOne
  • Off Campus Merchants

Unlimited Delegated Purchasing Authority

The Department of General Services, Division of Purchases and Supply has awarded UMW unlimited delegated purchasing authority for non-technology goods, services and printing.  This is another milestone in our quest for increased autonomy and to align UMW with our peers in Higher Ed.

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ANNUAL SPCC TRAINING

SPCC cardholders and reviewers are required by the Department of Accounts (DOA) to complete training annually.  The training is now available in UMW Global and must be completed by April 19, 2013.   Click here to access training:  UMW Global

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YEAR END WRAP-UP

Department Buyers are encouraged to ensure purchase order entry and receiving of orders are completed in a timely fashion.  The end-of-year calendar is posted on the TESS website:   http://adminfinance.umw.edu/tess

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VACATION INFO

SPCC cardholders and supervisor reviewers :  Contacting Procurement Services before taking a leave of absence; ie vacation, sabbatical.   The PA will work with individuals and their departments, to ensure that card activity is accounted for and signed off prior to leave of absence.

For assistance with SPCC, please contact Melissa Myers @ 1057.

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KUDOS! – SPCC CLEAN SWEEP

No transactions were swept for March 2013.  Thank you all for your timely action in coding and signing-off on transactions.

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REMINDER: SUBSCRIPTION PURCHASES

Valid subscription purchases include magazines and journals but do not include software renewals.  Software renewals go through the Non-Standard tech form which is located on the Procurement Services website.

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Virginia Contracting Assistant RECERTIFICATION

VCA certified candidates are required to recertify every 5^th year by the last business day of their recertification year. VCA candidates must earn 20 hours with 10 of the hours earned in the last two years of the recertification term.  Stay tuned for upcoming news from the DPS training division; DPS is currently accepting procurement related courses from online sources (such as coursera.org).  These courses will be free and VCA holders can earn up to 10 hours/ VCO candidates up to 32 hours from this source.   More to come.

VCA Application for Recertification

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CONTRACT ACTIVITY

• Award of Construction Manager at Risk Contract for completion of Woodard/Mercer renovations
• Campus wide Janitorial Services RFP – In Progress
• Golf Cart Rental- awarded
• Parking Decals – In progress
• Hotel Services – awarded (details will follow)
• Janitorial Supplies – awarded

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DECAL COST

Faculty, Staff and Contractors at the University of Mary Washington park free !

Other Institutions – Fac/Staff Parking Rates (Annual):

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SENIOR DAY SUCCESS

Regalia, Diploma Frames and more !

A special shout-out to the Ecology Club members for entering the tag codes from the sustainable regalia.  Jostens will donate $277.00 to the Nature Conservancy on behalf of UMW

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DOCUMENT SHREDDING AVAILABLE AT THE COPY CENTER

Let the Copy Center do your shredding.  Box it up with a work order, leave it for Greg and we will take care of the rest! Please limit your request to 5 boxes at a time.  Follow UMW shred guidelines where applicable.

http://www.lva.virginia.gov/agencies/records/forms.asp

Questions, call the Copy Center @ 654-1935.

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EagleOne TOP FIVE (5) OFF-CAMPUS MERCHANTS

Don’t forget that your EagleOne card can be used at several off-campus vendors located in the surrounding area.  Visit the EagleOne website to deposit funds on your card.  For a current list of EagleOne Merchants, visit: http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/

Top 5 Off-Campus Vendors

• McDonalds
• Chipotle
• Pancho Villa
• Chick-fil-A
• Home Team Grill

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Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
ebaker@umw.edu
540-654-2043