August 12, 2022

Save-the-Date for Eagle Gathering, Aug. 21

You’re invited to the annual tradition of Eagle Gathering, happening Sunday, Aug. 21, 2022. The campus community will gather on Ball Circle around 8:15 p.m. with new students joining from a prior event on Being an Eagle in Dodd Auditorium. Please join us in celebrating the start of a new academic year and welcoming our new students.

Faculty & Staff Invited to First-in-Family Meet and Greet, Aug. 17

On behalf of New Student Programs, the Rappahannock Scholars Program, and the Student Transition Program, we invite you to join us for a First-in-Family Meet and Greet on Wednesday, August 17, 2022 from 2-3 pm in the Colonnade Room of the Cedric Rucker University Center. This event will provide space and opportunity to officially welcome our incoming first-generation students to campus as we allow them to begin to form a sense of connection and allyships with their fellow peers, faculty, and staff.

If you plan to join us, please sign up via the Google link.

Eury Joins President’s Office

Dear Colleagues,

It is with great pleasure that the President’s Office announces that Kelly Eury will be the new Executive Office Manager and Deputy Clerk of the Board of Visitors.

Kelly comes to the President’s Office from the Office of Admissions where she has worked for over 14 years, most recently as Assistant Director of Admissions Communications.  She is very familiar with the University and the students, faculty, and staff who work here.  As Deputy Clerk and Executive Office Manager, she will help me oversee board relations and will handle procurement for the President’s Office. She will work closely with Paula Zero, Susan Worrell, and me to support the President and the functions of the office.

Kelly will start in the President’s Office on Monday, August 8, but will still be assisting the Office of Admissions as necessary while they move to fill her roles and responsibilities.

Please join me in welcoming Kelly Eury to her new role.

Jeff McClurken, Chief of Staff and Clerk of the Board

Messplay Announces Retirement as VPAF/CFO

Dear Colleagues,

Paul Messplay, UMW’s Vice President for Administration and Finance and Chief Financial Officer, has announced his retirement effective January 20, 2023.  Paul came to the University of Mary Washington in 2007 to lead the University’s budgeting, and has been VPAF/CFO for the last four years.  I am deeply grateful for Paul’s service, his professionalism, and his role in ensuring that UMW’s financial position is stable and our facilities are maintained and improved.  We will miss him greatly, but know that he will enjoy retirement.

I want the UMW community to know that I am launching a national search for the next individual to fill this significant leadership role.  The Vice President for Administration and Finance and CFO is a key member of the president’s cabinet who is charged with overseeing critical functions that are essential to the University’s ongoing success.  The VPAF/CFO advises the President, other cabinet members and the BOV (through the President) on financial affairs, supervises and coordinates the preparation of the University program budget for submission to the State Department of Planning and Budget and the preparation of the University’s capital outlay budget submissions. This position also oversees administration and management of six areas: Budget and Financial Analysis, Business Services, Procurement, Finance, Facilities Services, Human Resources.  Chief of Staff Dr. Jeffrey McClurken will be chairing this search committee which will be working with the search firm of Academic Search, Inc. with the goal of having someone in place by January 2023.

I want to end by thanking Paul Messplay for his distinguished service to the University of Mary Washington, and we will all have a chance to do so both informally and formally before he leaves in January.

Best regards,

Troy

Troy D. Paino, J.D., Ph.D.

President

Information on COVID-19 for the Fall 2022 Semester

Dear UMW community,

In preparation for the upcoming academic year, we would like to inform you of the most current information regarding COVID-19 for the fall 2022 semester. UMW will continue to evaluate the COVID-19 pandemic in accordance with public health guidance and provide recommendations to staff and students. In order to continue to provide a safe, engaging community, all members of the community must assess their environment and risk tolerance, exercise common sense practices, and be sensitive to the needs of fellow students, staff, and faculty. Here are some highlights:

Vaccinations

UMW continues to strongly encourage students and employees to get stay up to date on COVID-19 vaccinations/boosters. We strongly encourage students to upload their vaccination card to the Student Health Portal. Awareness of your status allows the UMW public health team to provide the best and proper ongoing advice for our Quarantine and Isolation practices.

Masking

Besides vaccines, the wearing of a well-fitting mask is highly effective at preventing the spread of the coronavirus, including its variants. Masks are no longer required anywhere on UMW property, except healthcare settings (Student Health Center, Talley Center for Counseling Services, Athletic Training room). Masks are recommended when in close proximity of others for a prolonged period of time, particularly indoors. We especially recommend KN95 masks (available on campus at the UC or by work order request to employee departments), double masking, or equivalent masks.

Testing

Everyone who has COVID symptoms, regardless of their vaccination status, should stay away from others and get tested. Students can contact the Student Health Center, while employees should consult their health care provider or get tested at a local pharmacy.

There will be no proctored COVID testing on campus this semester for members of the UMW community who believe they might have been exposed. However, COVID-19 self-tests will be available for pick-up at the Student Health Center, Eagle Landing front desk, Human Resources, the Athletic Training room, or Marye House front desk.

Continued Flexibility

As we’ve all learned since March of 2020, COVID-19 is a moving target. Thus, members of the UMW community need to be flexible and adjust as conditions and directives change. The Public Health Advisory Working Group and the Cabinet will keep a close eye on local COVID conditions and, as necessary, we will take additional temporary steps to further protect the UMW community.

For the latest updates and more information, visit the Fall 2022 website.

Thank you for your continuing to support UMW’s health and safety efforts.

Sincerely,

Brandy Ellard, Director of Emergency Management and Safety & Chair of Public Health Advisory Working GroupDave Fleming, Assistant Vice President for Student Affairs & Dean of Residence Life and Housing

Betsy Chinn Retirement Celebration, August 3

Betsy Chinn

Betsy Chinn

Dear Staff and Faculty,

The Office of the President invites you to a reception honoring Betsy Chinn, Office Manager and Deputy Clerk of the Board of Visitors, on Wednesday, Aug. 3, in George Washington Hall, Room 103, from 3:30 to 5 p.m.

Over the past several decades, Betsy made tremendous accomplishments throughout her career and left lasting, positive impressions on those around her. Those who know Betsy, know she is especially kind, caring, funny, hard-working and a true professional. Starting as a clerk typist in the Registrar’s Office in 1973, her career led her to work in many departments on campus, some of which included student records, development and management information systems, bookstore, disbursing office, business and finance, and finally, the Office of the President. We will greatly miss her in the Office of the President and in Board of Visitors meetings, where she has seen presidents, administrators and many, many board members come and go over the years.

Please stop by to thank Betsy for her many, varied years of service at Mary Washington and to share your good wishes for her retirement.

Office of the President

Malcolm Holmes Retirement Celebration, August 8

University Communications Announces Retirement of Marketing Director Malcolm Holmes

UMW Director of Marketing Malcolm Holmes

UMW Director of Marketing Malcolm Holmes

The Office of University Communications announces the retirement of Director of University Marketing Malcolm Holmes. Please join us for cake and celebration on Monday, August 8, at 3 p.m. in the University Communications Suite (Eagle Village 300) to recognize his decade of service to Mary Washington.

Since joining UMW in 2013 and working under both Advancement and Admissions, Malcolm has established the University’s flagship social media accounts, increased engagement across platforms and developed annual marketing plans to increase awareness among target audiences. His dedication to advancing brand awareness is visible in every publication, ad and relationship he has created, and he notes that he’ll miss his Mary Washington colleagues the most.

Prior to UMW, Malcolm served for 19 years as director of marketing communications and public affairs at J. Sargeant Reynolds Community College, where he still teaches as an adjunct professor of communications. He also serves on a number of professional organizations, including the College Communicators Association of Virginia and Washington D.C., Public Relations Society of America, PRSA Richmond, Fredericksburg Public Relations Society, American Marketing Association and Phi Beta Sigma Fraternity Inc.

Malcolm has also served on several Mary Washington committees and councils, including the diversity task force, leadership council and marketing committee. His most recent accolades include 2022 Educational Advertising Awards for the Admissions Travel Brochure, Offer Packet, Viewbook and e-Brochure, as well as the Brand Introduction Brochure.

Malcolm’s retirement will be brief as he already has his next chapter planned. This fall, he’ll join Arizona State University’s Walter Cronkite School of Journalism and Mass Communication to serve as its executive director of strategic initiatives and diversity. His last day at Mary Washington will be August 12.

2022 UMW Employee Salary Increases!

Dear Colleagues,

I have good news for you!  A state-wide five percent increase was authorized by the 2022 Virginia Acts of Assembly, Special Session I.  The even better news is that UMW Classified, A/P faculty, full-time teaching faculty, adjunct faculty and wage employees are all eligible to receive this pay increase per the criteria described below:

2022 UMW Salary Increase FAQs

Classified Staff

  • Classified staff hired on or before April 10, 2022 and remaining employed as of July 10, 2022 will receive a 5% base pay increase effective July 10, 2022, provided they received a rating of “Contributor” or satisfactory on their last performance evaluation or more recent interim evaluation.

A/P Faculty

  • A/P faculty hired on or before April 10, 2022 and remaining employed as of July 10, 2022 will receive a 5% base pay increase effective July 10, 2022, provided they received a rating of “Contributor” or satisfactory on their last performance evaluation or more recent interim evaluation.

Pay increases for both classified staff and A/P faculty will appear in paychecks beginning August 1, 2022.

Full-Time and Adjunct Teaching Faculty

  • Full-time and adjunct teaching faculty should have received their increase information in their appointment or reappointment letter.

Wage Staff

  • All wage staff hired on or before April 10, 2022 and remaining employed as of July 10, 2022 will receive a 5% hourly rate increase effective July 18, 2022.

Pay rate increases for wage staff will appear in paychecks beginning August 12, 2022.

Deferred Compensation

Part or all of the salary increase may be deferred, subject to relevant plan guidelines and limitations.  Please see FAQ document for detailed guidance to enroll in or change contribution amounts for the 403b Pre-tax Annuity.

You may contact Human Resources with questions about salary increase eligibility.  Please also see the FAQ document for more detailed information: 2022 UMW Salary Increase FAQs.

Thank you for all you do to make UMW such an outstanding university!

Beth

Beth Williams

Executive Director for Human Resources

University of Mary Washington

540 654-1294

bwilli22@umw.edu

1301 College Avenue

George Washington Hall, Room 203

Fredericksburg, VA 22401

 

Upcoming out of office: July 18-22

Updates to Signature Authority, Designated Signers Documents

Many recent staffing changes and retirements have resulted in changes to the University’s Signature Authority document and Designated Signers list.

Authority to sign contracts on behalf of the University of Mary Washington is delegated to the University’s President and may be further delegated at the President’s sole discretion. The only individuals who currently hold this delegated authority, and the level to which the authority extends, are found in the University’s Signature Authority document: FY23 Signature Card. The University holds that such contracts that are executed outside of this authority to be null and void. Payments shall not be issued against these unauthorized and voided contracts; and individuals who act outside of signature authority may be held personally liable.

Similarly, President Paino has authorized some individuals to sign certain Administration and Finance forms. Designated Signers are obligated to review certain forms and approve appropriate expenditures. A list of these Designated Signers along with the types of documents and areas they’re authorized to sign for can be found on the Accounts Payable website.

Please note that the Designated Signers list and the contract Signature Authority list are not the same. 

Save the link below as a favorite for easy reference to both lists.https://adminfinance.umw.edu/ap/dspresident/

It’s Official: O’Donnell Named Provost

To all faculty and staff:

I am writing to share the news that I have asked Tim O’Donnell to continue serving as our provost and chief academic officer and am removing “interim” from his title. He has done an excellent job in this role over the past year, knows where we are going and what it will take, and offers us a steady and committed hand as we move forward to confront the significant demographic and financial challenges before us.

I know that last year I indicated we would do a national search for a new provost, and the last thing I want to do is undermine your trust in me or my leadership.  I hope that each of you understand and can respect, however, that circumstances change. Tim’s excellent leadership of Academic Affairs and Admissions over the past year and the need for continuity and stability of leadership in both of these areas, as well as on my Cabinet, convinced me that a national search would not be what is in the best interests of the institution.

As an institution, we must continue our focus on the recruitment and retention of students, be prudent in our allocation of resources, work within the bounds of Virginia higher education, and continue moving forward in the strategic direction endorsed by our Board of Visitors. Importantly, Tim understands the limits and possibilities of our present position, is a critical part of my leadership team, and is committed to our students, our employees, and our mission. We have much to accomplish in the coming months and I am grateful that he is willing to continue serving UMW in this capacity. We have come through a very difficult period these past couple of years and there are many challenges ahead.  And yet I could not be more optimistic about our future, so long as we continue our momentum and work together for the success of our University.

Troy D. Paino, JD, PhD

President