February 20, 2019

A Message from President Paino – Risk Management and Internal Control Standards

Dear UMW Faculty and Staff, 

As a Virginia public institution, we have an overall objective to provide essential services, protect the Commonwealth’s interests, and maintain citizens’ confidence.  To achieve this objective, we must have exceptional risk management capabilities that address the full spectrum of risks facing our University and its programs.  

Through the efforts of many of you, the University successfully implemented the 2006 Commonwealth’s Agency Risk Management and Internal Control Standards (ARMICS) directive.  This directive is a structured and disciplined approach to risk management which minimizes avoidable loss, missed opportunities, and uncertainty as we reach our strategic goals. 

At the core of this program is management’s commitment to the University’s overall control environment, often referred to as the “tone at the top.”  As President of the University of Mary Washington, I am strongly committed to ensuring an environment of effective internal controls.  I consider the ARMICS Program a high priority for the University and I ask that you fully embrace this initiative.   

Each of you has a role to play in risk management.  This means identifying and addressing the daily risks and opportunities you face, completing assignments while following established policies and procedures, and taking prompt and effective action to meet these challenges.  We are also stewards of public resources with a role in safeguarding state assets from loss or inappropriate use.  We look to all of our employees to apply a daily risk management mindset and expect you to hold others accountable for setting a strong and positive example.   

Please expect a request to complete an all-campus survey to be distributed later this week. The survey addresses your perceptions of internal controls, risk and management integrity throughout the university. Your participation is highly recommended to support our annual compliance certification to the Commonwealth. 

Additionally, please take time to review the University’s Ethical Business Practices and Principles and Values.  These documents describe the standard expectations of all members of our UMW community.  Through your efforts, I know that we can maintain an environment of sound internal controls by documenting and improving operating procedures and organizational planning consistent with the University’s mission, goals, and priorities.   

Troy D. Paino, J.D., Ph.D.





MyUMW Transition Training

As UMW’s contract with OrgSync (the software that runs MyUMW) will be ending in March, the Office of Student Activities and Engagement will be offering two sessions to demonstrate how to save forms, form submissions, files, or anything else from portals on MyUMW. Staff will also be available to answer questions pertaining to OrgSync or the transition to the new software.

Upcoming training sessions will be held on the following dates:

  • Tuesday, February 19 at 12 p.m. in the Colonnade Room in the University Center
  • Wednesday, February 20 at 4 p.m. in the Colonnade Room in the University Center

Once the new software is in place, additional training sessions will be offered.

Questions about this can be sent to ssutphin@umw.edu.

Belmont Hosts Annual Beeping Egg Hunt

The specially designed eggs allow children to find them using their hearing. The 8th annual event will begin at 2 p.m. on Sunday, April 14, at Gari Melchers Home and Studio.

Gari Melchers Home and Studio at Belmont will host its eighth annual Beeping Egg Hunt on Sunday, April 14.

The egg hunt provides an opportunity for visually impaired and blind children, along with their families, to participate in an audible egg hunt. The event will run from 2-4 p.m. and is free and open to the public.

The specially designed plastic eggs, donated by the Stafford County-based International Association of Bomb Technicians and Investigators, emit a beeping sound that allows children to retrieve the eggs using their hearing. The event also includes a miniature animal petting zoo, sensory crafts, gallery activities and Wegman’s-sponsored healthy snacks.

During the 1920s and ’30s, Corinne Melchers, with her husband’s encouragement, hosted Easter parties for area children at their Belmont home featuring egg rolls, puppet shows and plenty of favors.

Gari Melchers Home and Studio is a 28-acre estate and former residence of the artist Gari Melchers and his wife Corinne. The property, which is operated by the University of Mary Washington, is both a Virginia Historic Landmark and a National Historic Landmark. Located at 224 Washington St. in Falmouth, Virginia, a quarter mile west of the intersection of U.S. 1 and U.S. 17, it is open daily with an admission charge.

For more information or to RSVP, contact Michelle Crow-Dolby, education and communications manager, at mdolby@umw.edu or 540-654-1851.

Upcoming General Education Forums

The following message is from the University General Education Committee:  

Dear members of the UMW community,  

The University General Education Committee will be holding open forums to discuss proposed changes to the General Education Program. All students, staff, and faculty are welcome to attend and participate. The dates
are as follows:

Monday, February 11 – 4 to 5 p.m., Lee Hall, Room 411

Tuesday, February 12 – 5 to 6 p.m., Monroe Hall, Room 116

Monday, February 18 – 4 to 5 p.m., Colonnade Room, University Center
Thursday, February 21 – 12:30 to 1:30 p.m. – Digital Auditorium, Hurley Convergence Center

I hope that you will consider joining us for one of these gatherings. 


Nicole Crowder

Chair, University General Education Committee


UMW Global Food Fair Promotes Study Abroad

An article about a Global Food Fair dinner at Mary Washington was recently featured on Patch.com. The event was hosted by UMW Dining Services to celebrate international cuisines and help promote the University’s Center for International Education study abroad programs. To read the article, visit  https://patch.com/virginia/fredericksburg/umw-global-food-fair-promotes-study-abroad.

W-2 Statements Available on Payline

The following message is from the Payroll Office.

The 2018 W-2s are now on Payline at https://payline.doa.virginia.gov/.  Information about accessing Payline is available on the Payroll website at http://adminfinance.umw.edu/payroll/payline-information/.

Paper copies were mailed on Friday, Jan. 25 to each employee’s home address as recorded in the payroll system on 12/18/2018.

To ensure employee privacy, W-2’s returned by the Post Office will not be re-mailed.

Please contact the Payroll Office (payroll@umw.edu) with any questions.

Hybrid, DCP and 457 Deferred Compensation Plan Specialist Visit

The following message is from the Office Human Resources:

For Hybrid Participants, 457 and ROTH 457 Deferred Compensation Participants and ORPHE –DCP Participants: 

Our Plan Specialist is available to conduct on-site  one-on-one individual consultations in GW 215B to help you gain awareness of the benefits of the VRS Defined Contribution Plans (DCP).  Department group meetings are also available.  These meetings address the highlights and features of the plans, overall investment options, and distribution strategies for those employees approaching retirement.

One-on-One Consultations includes the following:

  • Managing your account online
  • Reviewing your contributions and investments
  • Investment awareness
  • Beneficiary review 

Our Plan Specialist will be on campus each month in GW 215B.  The current schedule is as follows:

  • Tuesday, February 26
  • Tuesday, March 26
  • Tuesday, April 30
  • Tuesday, May 21
  • Wednesday, June 5
  • Tuesday, July 30
  • Tuesday, August 27
  • Tuesday, September 24
  • Tuesday, October 29
  • Tuesday, November 19
  • Tuesday, December 3

Reserve your consultation appointment

Additional information about the  Hybrid, the  457 Deferred Compensation the ROTH 457 and the ORPHE is provided for your convenience.  ORPHE Participants may inquire and select DCP as their Provider during their annual open enrollment.

Please contact Denise Frye at dfrye2@umw.edu with questions


Updates on Title IX Office

To the Members of the UMW Community:  

I am writing to inform you that Tiffany W. Oldfield, Title IX Coordinator, will be moving to the Carolinas, ending her time with the University.  The Office of Title IX has made significant contributions within our local and campus communities under her leadership efforts in compliance, education, prevention, and support. Tiffany served as the University’s first full-time Title IX Coordinator and built the procedures and policies to support various different members of our campus community. Additionally, she served as the Project Director for our Office on Violence Against Women (OVW) grant. Please join us in wishing her well as she returns to her native home. 

I have appointed Stefanie Lucas-Waverly, currently Title IX Investigator, as the Title IX Coordinator within the Office of Title IX.  She will assume this role once the Title IX Investigator position is filled. Stefanie comes to the role with a decade of experience working in higher education, including serving on Behavioral Intervention Teams (BIT), Threat Assessment Teams (TAT), and our Sexual Assault Response Team (SART). Stefanie has served in many different capacities on college campuses including Dean of Students at Saint Mary’s University. While at UMW, she has worked with our Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence and has a strong commitment to serving our University community. In her new role she will continue relationships with stakeholders and community partners.  

Effective December 25, Marissa Miller, will serve as the Interim Title IX Coordinator until the Title IX Investigator position has been filled. She has served as Associate Coordinator for the Office of Student Conduct and Coordinator for Prevention and Advocacy within the Office of Title IX for the past four years. Prior to this time, Marissa worked in Residence Life for six years between UMW and Hobart and William Smith Colleges.  She has supported a previous Interim Title IX Coordinator during the last transition working with students, staff, faculty, and community partners to support the needs of our UMW community. 

Join me in thanking all of these people for their contributions to the UMW Community. 

Enjoy the break, 

Troy D. Paino, J.D., Ph.D.




Center for Economic Development Launches Business Reference Guide

The University’s Center for Economic Development Business Reference Guide is available for Small Businesses in Virginia to utilize for quick and reliable information.

Since 2006, the Center for Economic Development has compiled the Business Reference Guide as a business intelligence tool for Virginia small companies. Each year more information is added and validated to create what the guide has become today.

Some major topics included in the guide are: Business Data and Statistics, E-commerce and Retail, Main Street Resources, and Local Impact for a Small Business.

“Business Intelligence is an advantage for entrepreneurs and business owners,” says Brian Baker, the Executive Director of the Center for Economic Development. “The 13th Annual Business Reference Guide is designed to help them find answers and save time from a comprehensive source.”

The UMW Small Business Development Center (SBDC), a program at the Center for Economic Development, uses the resource guide to help small business clients. The SBDC provides assistance to the small business community through management training, industrial and demographic research, and confidential one-on-one consulting with a focus on capital access and management planning.

“I always include the business reference guide as a resource to our new business owners,” says Angela Kelley, Early Venture Specialist of the Small Business Development Center. “It provides them with valuable resources to help them start and grow their business.”

To view the 2018 Business Reference Guide, please click here.


New Mediterranean Menu at Underground Cafe

This week the Underground Cafe rolled out a new Mediterranean menu featuring “Build Your Own” entrees with Beef, Chicken, Veggie or Falafel Kabobs along with a wide array of salads, appetizers and sides.  The menu will still include Red Pepper Gouda Soup on Wednesdays, as well as fruit and yogurt smoothies and assorted desserts daily.  Blackstone coffee has now been added to the menu, and beer on tap is available after 5 p.m.

Campus Dining invites UMW faculty, staff, and students to stop in for some free samples of the new Mediterranean dishes between 2 p.m. and 4 p.m. on Friday, December 7th.  For more information contact Rose Benedict at 540-654-2169.