April 21, 2018

Mary Wash Moves Update

Happy Thursday, Mary Wash Movers! Team BLUE is in the lead! Have you been tracking your steps? Encourage your teammates to log their steps in this document. The challenge ends in 11 days!
Don’t forget – you can participate from anywhere! All steps acquired in 24 hours of the day count. Move that body. Your brain will reap the benefits. 


DTLT Hosts Conversation About Digital Learning Friday

DTLT and Digital Pedagogy Lab is hosting a conversation about STEM, critical pedagogy, and new approaches to digital learning from 3 to 4 p.m. in HCC 427 on Friday.

Join us for snacks and conversation, and learn more about what Digital Pedagogy Lab will offer this year for teachers in STEM-related fields.

Open Enrollment for Staff Tuition Reimbursement Ends April 23

Open Enrollment for Tuition Reimbursement under our policy for courses starting between July and December 2018 ends April 23, 2018. The complete policy and procedures are posted online but here are important and key provisions to have in mind. You may contact Jennifer Cooper at jcooper4@umw.edu with any questions.

Program Purpose:
Eligible employees enrolled in a degree seeking program at other accredited institutions of higher education will be provided with tuition reimbursement up to a specified amount for courses after completion of the course and submission of proof of grade.

This policy applies to classified, wage, administrative professional faculty, and other non-faculty part-time employees. Graduate Assistants who are required to be enrolled in UMW graduate programs are not eligible for this program. Eligible employees must be continuously employed by the University for a minimum of one year prior to their application for reimbursement and job performance must be satisfactory or at the “contributor” level. Tuition up to the approved amount will be reimbursed upon receipt of proof of completion of approved courses. Employees who receive tuition reimbursement must remain employed at the University of Mary Washington during the term of the courses taken and for one year after receipt of tuition reimbursement for those courses(s) or be subject to terms for repayment as described in the written agreement.

Important Information to Know:
• The open enrollment period for courses taken July2018 – December 2018 is April 1 – April 21 (since April 21 is a Saturday enrollment is open till April 23).
• The program’s funding will be limited to $50,000 per calendar year; $25,000 will be budgeted for each period January-June and July-December.
• Each eligible employee may receive up to $2,500 in assistance each period. The amount of assistance will vary depending on the number of requests and the available funds for that period i.e. where $25,00.00 is available, 20 requests may each be awarded $1,250.
• A Tuition Reimbursement Request form is required to be submitted to Human Resources during open enrollment for courses starting July 2018- December 2018.
• The Finance office will notify the employee the Tuition Reimbursement Request Form has been approved within 2 weeks of the open enrollment timeframe closing and request the following:
a) Proof of enrollment in a degree granting program
b) Schedule of the institution’s fees
c) Proof of payment

• The assistance awarded will then be reimbursed to the employee upon submission of evidence of course completion with a minimum grade of “C” or “PASS” if a Pass/Fail course. Submission of grade must be within 30 days of semester end. The employee will receive reimbursement within 10 business days of grade submission to the Finance Office.

April Staff Advisory Council Meeting, April 19

This month’s Staff Advisory Council (SAC) meeting will be on Thursday April 19th at 1 p.m. at the Stafford Campus, South Building Room 108.  The guest speaker will be Mr. Bill Brooks, who will talk about mindful conversation and dialogue.  You do not have to be a member of the SAC to attend. All are welcome!

Campus Dining Hosts Appreciation Lunch, April 26

Campus Dining will be expressing their appreciation to UMW’s faculty and staff by serving an upscale buffet lunch in the Maple Salon at the Top of the UC on Thursday, April 26.  Executive Chef Will Allison will be carving an herb encrusted roast beef and classic roast turkey, which will be served with his special selection of sides, desserts and accompaniments. Service will begin at 11:30 a.m. and conclude at 1:30 p.m.

Cost for the lunch:  The cost will be $6 (no upcharge), but Campus Dining has also provided a way to get the lunch free of charge!  Appreciation punch cards were distributed to all members of the faculty and staff that, when punched five times in retail dining locations, can be used as a ticket for the appreciation lunch. Anyone who has not received the punch card may pick one up from cashiers at any Campus Dining location.

For additional information contact Rose Benedict at rbenedic@umw.edu or 540-654-2169.


Protect Yourself from Electronic Scams

The following message is from the University Police & Public Safety.

Electronic scams abound these days. In order to offer you protection, our department offers the following safety tips:

  • If it sounds too good to be true (something for nothing or very little work), it probably is fraud.
  • Never provide personal identifying information to sources or individuals with whom you have no established relationship.
  • Never provide or share bank account, credit card, or other financial information.
  • Beware of phishing attempts that involve the use of official or authentic-looking company or bank logos.
  • Protect your PINs and passwords; NEVER disclose to third parties. Legitimate service providers will not ask.
  • If you are ever contacted about a problem with your account (credit card, checking etc.), do NOT discuss information with the caller. Instead, hang up and use the Customer Service number that you have received on previous bank statements or credit card billings.
  •  During this season of tax deadlines, many scams will surface claiming to be IRS collection efforts. Ignore. It would be extremely rare for government agencies like the IRS to make direct collection phone calls regarding outstanding fines, taxes due, or fees.
  • Be acutely aware of this common ploy:

You receive an email advising that you have been selected to work as a “secret shopper” or a payroll or payment processor. Often the email will have an “employee information form” that you need to complete with your personal information – including your bank account or credit card info. Once you have returned the form to the sender, you receive your first task, which usually involves evaluating Western Union’s quality of customer service or making a payment from your personal account. In the secret shopper scam, you may be instructed to complete an evaluation form on the quality of customer service and send it back to the secret shopper company.

In all these transfer payment scams (i.e., a third-party check is deposited in your account), the con artist goes to the location where you wired the money and retrieves it. You later receive notification that your check did not clear your bank, because it was fraudulent. You have just been swindled; plus, the con artist now has your personal identity information from form you completed.

For more information or assistance, contact Lt. Brad Sullivan in our department. If you receive unsolicited e-mail offers or spam, you should report them to it-abuse@umw.edu and/or forward the messages to the Federal Trade commission at spam@uce.gov.

As a reminder to the University community, the University Public Safety Communications Center at Brent House is staffed around the clock. Anyone observing suspicious activity or unsafe conditions should call Campus Police immediately at 540-654-1025; alternately, dial 4444 from any University phone or go to any exterior blue light station and press the call button.  Additionally, anonymous tips or information may be reported to Campus Police via the Silent Witness web link. Also, for the safety of students, the Police Communications Center provides after-hour safety escorts.

Most important, if you haven’t done so already, Download the RAVE Guardian safety application: Download Rave Guardian for iPhone or Download Rave Guardian for ANDROID



Wait a Minute! New MyTime Minute Posted

A new MyTime Minute post is available on the Payroll website at http://adminfinance.umw.edu/payroll/mytime-minute/.

This Week’s Topic:  What Can the Audits Tab Tell Me?

Subscribe to the MyTime Minute to receive email notifications when a new MyTime Minute is published.

For more information or questions related to MyTime Minute, please contact payroll@umw.edu.

If you are experiencing a technical issue with MyTime, please contact the IT Help Desk at 540-654-2255.

Business Services eUpdate April 2018

Business Services


Faculty Regalia Rental

Oak Hall is the regalia provider for the University of Mary Washington. Faculty and Staff may rent or purchase academic regalia from the leading custom regalia manufacturer in the country. Beginning February 1, 2018, Faculty and Staff may go online at Umwfaculty.shopoakhalli.com to rent regalia for delivery directly to individual offices. Those who prefer to order by phone may do so by calling Oak Hall Customer Service at l-800-456-7623. A customer service representative will be happy to assist you.

Rental Pricing for Faculty and Staff:
Bachelor Ensemble:  $37.95
Master Ensemble:  $39.55
Doctoral Ensemble:  $43.95
Prices include shipping charges.

To ensure timely delivery, orders for rental regalia must be received by Oak Hall no later than April 27, 2018.

Custom academic regalia is available through Oak Hall’s Custom Department. Please call 1-800-223-0429 for assistance with custom orders.

To ensure on-time delivery of custom regalia, orders must be received no later than April 12, 2018.
Finals Sale

During finals week, the Bookstore is offering 15% off entire transaction for UMW apparel and insignia gifts. Stop by between April 30-May 4 to take advantage of the deal.

Grad Gifts

Remember: the Bookstore is the place for gifts for your grad! Surprise that brand new alum with a present that will remind them of their time at UMW.

Year End Department Charges

Mark your calendars–the end-of-year deadline for department charges in the Bookstore to hit this fiscal year is May 18.



Copy & Mail Services

Copier Training

The Copy Center will have reps on site April 19th and 20th for additional copier training. Please contact the Copy Center at copies@umw.edu or x1935 to schedule additional training.

Year End Charges

The last date for Copy and Mail services to be billed to FY18 is May 31.


Pepsi March Madness Continues

Pepsi has randomly placed stickers on their vending machine products throughout the Fredericksburg campus. If you purchase one of these, bring the empty bottle to the EagleOne card center, located in Lee Hall 110, during business hours of 8 a.m. to 5 p.m., Monday-Friday, to redeem your prize of EagleOne money. Sticker amount will be deposited to your EagleOne card.

Sponsored by Pepsi.

Parking Management

Lot Closure

Lot number 15, the large Monroe parking area, will be closed throughout the Willard renovations. Parking is available in the lower level of Sunken Road lot below Mercer. Please contact Jean Elliott at jelliot3@umw.edu with any questions.

Financial Aid Phone-a-Thon Dates Set

The Office of Financial Aid has mailed financial aid awards to admitted first year and transfer students. Join the Admissions Office as we personally reach out to students to confirm its receipt and remind them of important next steps toward enrollment. Please join us on Thursday, April 5, Wednesday, April 11 or Thursday, April 12 from 5-7 p.m. in the Admissions Operations Suite on the fourth floor of Lee Hall. Contact Melissa Yakabouski at myak@umw.edu to volunteer.

Annual and Biennial Alcohol and Drug Reports

To Members of the UMW Community:

I am writing to bring to your attention an important institutional responsibility: to maintain and communicate our established alcohol and drug policies.

The Higher Education Act of 1965 (as amended by the Safe and Drug-Free Schools and Communities Act of 1994) requires that any institute of higher education receiving federal financial aid, such as the University of Mary Washington, must adopt and implement a program to prevent the use of illicit drugs and the abuse of alcohol by students and employees.

Drug and alcohol prevention information is accessible on UMW’s website at http://students.umw.edu/studentconduct/.  An “Annual Notification Concerning Alcohol and Drugs” is available on the referenced website – look for the “Alcohol and Drug Reports and Notifications” tab on the left.  Students and faculty/staff are encouraged to review this information. The topics covered include:  1) Standards of conduct related to alcohol and drugs; 2) Legal sanctions; 3) Health risks associated with the use of illicit drugs and the abuse of alcohol; 4) Drug and alcohol counseling, treatment, rehabilitation and re-entry programs; and 5) Disciplinary sanctions.

A “Biennial Report Concerning Alcohol and Drugs” also is available on the referenced website – look for the “Alcohol and Drug Reports and Notifications” tab on the left. Again, students, faculty, and staff are encouraged to review this information. This document contains information concerning what actions were taken in 2015-16 and in 2016-17 related to alcohol and drug prevention, what the results were, and what further actions are planned.

Please do not hesitate to contact the Office of the Vice President for Student Affairs (540-654-1062) or the Office of Student Conduct and Responsibility (540-654-1660)  if you have questions regarding this material.

Juliette Landphair, Ph.D.

Vice President for Student Affairs