December 8, 2019

Important Action Item: Verify Name/Address for HR and Payroll by Dec. 6

Dear Colleagues,

It’s that time again! Please take a few moments before December 6, 2019 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card.  If you don’t have our health insurance you may contact Payroll X1180 or HR X1210 for your Employee ID Number (please note numbers will not be emailed) or full time employees may login to EmployeeDirect and click on “My Employment Profile” then “Personal.”

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Select “Accept” at the bottom of the screen

5.      Log out


If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at

Again, please enter or submit all updates on or before Friday, December 6, 2019 to ensure the address is updated for year-end processing.

Thank you.

Please Contact Denise Frye, Benefits Administrator, at with questions.


Winter Break Specials at UMW Museums

Enjoy free admission for UMW Faculty/Staff and their families (up to 5 members) at the James Monroe Museum and  Gari Melchers Home and Studio from December 19 – January 5.

Enjoy 20% off your museum store purchase.

Applied Suicide Intervention Skills Training

The Student Health Center plans to bring to UMW – Applied Suicide Intervention Skills Training (ASIST) on January 6 and 7.  This two-day interactive practice dominated course will help recognize risk for suicide, intervene to prevent immediate harm, and link persons at risk to the next level of care. It is free, and you can bring your lunch. We hope in addition to student affairs staff, faculty/staff might be interested in joining. The training can accommodate about 30 people in total, and will be in the UC’s Colonnade Room A&B. Please let Dr. Nancy Wang ( know if you are interested in attending.



Message from the President: Campus Environment Presidential Ad Hoc Committee Final Report

To the campus community:

In 2017, the Board of Visitors asked me to appoint a Campus Environment Presidential Ad Hoc Committee to evaluate the campus environment and make recommendations to ensure that Mary Washington is welcoming to all.

After a nearly two-year exhaustive study of art, monuments, and other representations of the University’s history and community, the committee identified incidences where the portrayals are inaccurate, historically incomplete, or inconsistent with UMW’s public education mission and community values.

As the committee looked at campus, it became clear that the University’s history and its depiction of UMW life was frozen in time. Select murals and buildings present a one-dimensional interpretation of UMW’s history.  Further, they reflect only a fragment of its students and alumni. The final 74-page report, which was further shaped by the input of the campus community and alumni, was presented to the Board of Visitors at its November 15 meeting. A copy of that final report accompanies this email.

Following the presentation, the UMW Board of Visitors unanimously voted to endorse all of the committee’s 17 recommendations. Effective immediately, the Board authorized the President to convene a new standing committee to develop a plan that is expedient, but judicious and fiscally responsible, to implement these recommendations. Among the specific actions to be undertaken are:

  • Reinstituting the full names associated with campus buildings, thus recognizing the contributions of leaders, particularly women, over the University’s history. For instance, Lee Hall would return to its given name of Anne Carter Lee Hall.
  • Identifying a new name for Trinkle Hall in 2020, utilizing this opportunity for celebration, positive growth, and affirmative identity of the campus.
  • Explore avenues of contextualization, concealment, or relocation of select murals and providing insights on the cost and logistics of these options.
  • Commission the development of new and inclusive murals focused on UMW as it exists today and in more recent history, ensuring broad representation of its community. 

In endorsing the recommendations, Rector Heather Mullins Crislip ’95 said, “This is an important moment for Mary Washington. The Board of Visitors took action to deepen our roots while communicating that we are an inclusive and welcoming environment for the students of the future.”

This Board of Visitors has stated its commitment to creating an environment that attracts students of every background and affirms the campus as a welcoming, vibrant community. The Board is cognizant of the faculty, staff, and students’ deep connection to the campus and recognizes they must have an active voice in planning and implementing these changes. Thus, the Board has charged me with establishing a standing committee with up to nine diverse representatives of these groups. Independently, a committee of alumni and campus members will be selected and charged with soliciting input and making recommendations for the Trinkle Hall renaming.

The Board expects demonstrable progress towards all the goals within three years, but leaves it in the hands of me and the administration to define the timeline and sequence of events to occur. It anticipates the first report of the standing committee, as well as recommendations from the committee on Trinkle Hall’s renaming, by April 2020.

The Board of Visitors’ intent is not to reinterpret history but, rather, to expand upon it, by fully conveying the stories – plural – of the people who make and have made UMW extraordinary. The goal is to share the entirety of its account and to ensure that it provide an environment where students of any backdrop and persuasion can thrive. The Board’s acceptance of the Campus Environment report allows UMW to open its doors wider and to confidently know it is truly serving its public mission.

I look forward to announcing the memberships of the standing and naming committees in short order after consulting with our institutions of shared governance. 

Finally, I want to thank publicly all of the members of the Campus Environment Presidential Ad Hoc Committee for all their work over the last two years.


Fall 2019 Business Services eUpdate

Business Services


Sales Events

  • Red Tag Sale: hurry into the Bookstore now! All clearance merchandise, marked with a red tag, is now 75% off the original price
  • Faculty/Staff Appreciation Sale: receive 20% off in the Bookstore December 9-14. (Offer not valid on sale merchandise, convenience items, regalia, and textbooks. Other exclusions may apply.)

New Store Manager

Please welcome UMW Bookstore manager, Brett McMichael. Brett can be reached by phone at (540) 654-1017 or by email at or

Brett McMichael

Spring Adoptions

There are many ways in which on-time adoptions save students money; one of them, Textbook Buyback, takes place Dec. 9 – 14. Titles adopted and needed for the spring semester earn students the highest buyback prices on their fall semester books. Outstanding adoptions can be submitted here: Contact Brett McMichael at or with any questions.

Copy Center

Best Copy Rates

Save time and money on large copy jobs using the UMW Copy Center. Turn-around is usually 24 hours, with the exception of peak times, such as the beginning of each semester.

Departmental MFDs offer additional savings over desktop printers, including on purchase, maintenance, and toner costs. Have questions? Contact the Copy Center at x1935.

Multfifunctional Device


Vending Machine Readers

Snack and beverage vending machines now accept the following payment methods:

  • Credit card
  • EagleOne card
  • Cash
  • Mobile pay

EagleOne and credit card transactions are processed through the same card reader. When paying by credit, please be aware that a $5 charge might temporarily show as pending on your account, but once processed, your account should only be charged the actual amount of sale. An explanation of this authorization hold can be found here.

Dual credit and EagleOne card reader

Wireless Phone Chargers

Caution: wireless phone chargers can cause damage to RFID chips or magnetic strips. If you keep your EagleOne or credit cards in a phone wallet or case, make sure to remove them before charging.

Parking Management

UC Loading Dock Parking Area

The lot that includes the UC loading dock will remain closed to parking through November 2019. The accessible spaces from this lot have been relocated to the Annex lot.

If assistance is needed during the time of this closure, please contact the University Police Department at x1025. Questions may be directed to Parking Management at x1129.

Post Office

Thanksgiving Break

When the campus is closed for holiday breaks, the Post Office is too. The office will be closed Wednesday, November 27, and reopen Monday, December 2. Please stop in early to have all your mailing needs met before we close for Thanksgiving break!

Postage Increase

A USPS rate increase takes effect January 26, 2020. First class mail prices will not change: stamps will remain $0.55. However, priority mail and other rates will change. Visit this website for a complete list of changes.

Holiday Memories Concert – USAF Heritage of America Band

Dec. 11, 2019 at 7 p.m. will be a free concert called “Holiday Memories,” sponsored by UMW and Virginia Aeronautical Historical Society, featuring the U.S. Air Force Heritage of America Band. Free tickets are available at Other questions can be directed to Sue Baker at VAHS headquarters at 540-376-3265.

Local Children Curate Exhibition at James Monroe Museum

“Curating Ideas,” a new project through the James Monroe Museum, gives Fredericksburg youngsters the opportunity to curate museum exhibitions. During the six-week program, students from Old Town Academy shadowed curator Jarod Kearney to learn how museum exhibitions are curated. Students then chose an object in the museum to research and design their own exhibition around. In an article in The Free Lance-Star, Scott Harris, executive director of University of Mary Washington Museums, said the students’ exhibits showed their understanding of “the importance of objects for telling stories.” Read more. 

2020 Holiday Calendar

The 2019 Fall and 2020 Holiday Calendar is provided below. Included are hours of leave granted by the Governor and other state holidays. President Paino has awarded recognition leave for your continued contributions and dedication to the University. If you have questions regarding this schedule, please contact the Office of Human Resources at X1214. (* indicates important non-holiday dates)

Thanksgiving Holiday 2019
Wednesday, November 27, 2019
Thursday, November 28, 2019
Friday, November 29, 2019

Winter Holiday 2019
Thursday, December 19, 2019 thru Friday, January 3, 2020

University Reopens 2020
Monday, January 6, 2020*

Martin Luther King Jr. Day
Monday, January 20, 2020

Spring Break
Friday, March 6, 2020

Employee Appreciation Day
Monday, May 11, 2020

Memorial Day
Monday, May 25, 2020

Independence Day
Friday, July 3, 2020

Labor Day
Monday, September 7, 2020

Thanksgiving Holiday 2020
Wednesday, November 25, 2020
Thursday, November 26, 2020
Friday, November 27, 2020

Winter Holiday 2020
Monday, December 21, 2020 thru Friday, January 1, 2021

University Reopens 2021
Monday, January 4, 2021*


Our TIAA Financial Consultant will be on campus to provide an overview of the new investment menu and answer your questions concerning the January 2020 ORPHE changes.

Meeting will be in Lee Hall, Room 412, from 11 a.m. to noon.

Library Reading Lists

Use Leganto to create dynamic reading lists in Canvas!  Leganto, a new service from the library, allows you to connect the library’s collection, websites, videos, and scanned documents all in one convenient location. This new feature is listed as “Library Reading Lists” in your Canvas course menu. Please contact Andrea Meckley (, 540-654-1749) or Paul Boger (, 540-286-8066) with questions.