December 1, 2020

Important Campus Information

A message from the COVID Implementation Team:

Dear Colleagues:

With the majority of students moving off campus for the next two months, the COVID Implementation Team has recommended that the campus resume several of the practices that were in place during the spring and summer before students returned.  The Cabinet has approved this recommendation, which includes the following:

  • Building access: Beginning Monday, November 23, all buildings will remain locked; access to each building will be limited to those who work in the building and visitors with appointments.  Deliveries and other individual department needs will need to be coordinated as they were during the spring and summer.
  • Telework: While many employees have continued to telework throughout the year, some employees needed to return to campus in order to provide in-person services when students returned.  With students gone again, the need for that campus presence is expected to be greatly reduced, and all departments are strongly urged to reassess teleworking options for employees who have been working on campus, and allow telework wherever possible.
  • Thanksgiving precautions: The COVID Implementation Team encourages adherence to the CDC guidelines regarding the Thanksgiving holiday.

And finally, whether on or off-campus, continue to follow UMW’s MMDC guidelines.

We are grateful to each of you for everything you’ve done to help us mitigate the COVID risk for our students, staff and faculty.

On behalf of the entire team, we wish you a happy, healthy and safe Thanksgiving break – you’ve earned it!

Join the Walk into the New Year Challenge!

Dear employees of the Commonwealth of Virginia and participating TLC agencies,

We are excited to announce the “Walk into the New Year” challenge! This challenge was created in partnership by CommonHealth, Virginia Department of Health, and Department of Conservation and Recreation. This movement challenge will encourage employees to visit state parks, get out, and enjoy nature, all while getting in their steps. This challenge begins on November 27 to help celebrate the Opt Outside initiative which encourages people to get outside rather than waiting in a line to shop. The 6-week challenge will also run through January 1, when all state parks are free to visit for that day! Walk into the New Year will end on January 8 and three lucky people will win a one year pass good for entry at any of the Virginia State Parks!

How to participate: Participants can complete the challenge in two ways. First, you can just walk, track your steps, and submit your self-reported steps at the end of the challenge. The second way to participate is to fill out the Bingo card. The Bingo card will have a wide range of physical activities you can complete and also some chances to just sit and enjoy your surroundings in one of Virginia’s beautiful state parks. Find a park near you by following this link to the Virginia State Parks website:

Use these links to log your steps on a weekly basis and submit your completed Bingo card.

Walk Into the New Year Challenge Weekly Log

Walk into the New Year BINGO Card

How to play the Bingo card: In order to get a bingo and qualify for a raffle entry, you must complete all items in a vertical, horizontal, or diagonal row. Bingo activities are all self-reported and you will submit a copy of your completed bingo card at the end of the challenge between January 8 and January 12, 2021 in order to be entered in the raffle.

Step goal and how to track and report your steps: The weekly goal for each participant is to complete 20,000 steps. This is based on the American Heart Association’s advice to be active 30 minutes a day for 5 days a week. An average person typically walks one mile in fifteen minutes which equates to 2000 steps. Step tracking will be self-reported; however, we encourage you to use a pedometer, fitness app, or other device to assist in your tracking.

Other ways to participate: We realize that some people have difficulty walking and that the weather may not always cooperate so you can also count steps by doing the following ways (physical activity can be anything that gets up and moving from time in the gym to vigorous vacuuming):

15 minutes of physical activity = 1000 steps
30 minutes of physical activity = 2000 steps
45 minutes of physical activity = 2000 steps
60 minutes of physical activity = 4000 steps

What will be raffled? The raffle will be for three 1-year Virginia state park passes! Each pass is good for one year and will get you into any Virginia State Park.

How to Register: State employees and participating TLC agencies should register to participate between November 9 and Wednesday, November 25. Click on the registration link below to register for the challenge. All participants will receive weekly emails with wellness tips and to track progress of activities, including reminders and opportunities in Virginia’s Parks and Trails.

For employees who have Arthritis, Chronic Pain, or need additional support during this challenge, we encourage you to participate in the Self-Guided Walk with Ease Program (WWE). The registration link will automatically ask if you would like to participate in this part of the challenge. Below is more information about WWE. Participation in WWE is limited. Self-Guided Walk With Ease: Self-Guided WWE is a Centers for Disease Control and Prevention.

(CDC) funded 6-week walking program that can easily be integrated into the workplace. Self-Guided WWE was developed by the Arthritis Foundation and is the only walking program identified as an arthritis-appropriate evidence-based intervention by the CDC. WWE has been proven effective in increasing balance, reducing pain, and improving mental health, flexibility and overall physical health. While walking is the central activity, Self-Guided WWE is a multi-component program that includes six weekly motivational emails that address health education, strengthening, and stretching exercises, and motivational strategies.

Important dates:

Registration opens November 9, 2020
Registration closes November 26, 2020
Challenge begins November 27, 2020
Challenge ends January 8, 2021
Submit Bingo cards and/or steps January 12, 2021

Questions about registration:
General questions about the challenge:

Join the Virginia Credit Union

Make it easy for your employees to earn a bonus from VACU

We’re making it easier than ever for your employees to join Virginia Credit Union with our new online membership site. There’s no paperwork for you, and no paperwork for them. And if they apply online, we’ll waive the minimum required deposit that we usually require to open an account.

Here’s all you need to do:

  1. Download our flyer
  2. Enter your company-specific information:
  • Referral Code: 2110
  • Organization: University of Mary Washington
  1. Email the flyer to your employees or post in a public place
  2. Your employees can also apply via this link, using the same information above

Let us know if you have any questions at all. Thanks again for your continued support, and please don’t hesitate to let us know how we can help you and your employees achieve your financial goals.


Partner Perks Team


New Process for Records Destruction at UMW

Effective Nov. 16, 2020, all public records destruction at UMW must be documented using the new online form, the eRM-3, created by the Library of Virginia. This form replaces current Word and PDF versions, and those versions will no longer be accepted.

Please keep an eye on University Records Management’s eRM-3 page for instructions, tutorials, and videos to help you transition to the new process. Feel free to contact Sarah Appleby, Records Coordinator, at with any questions.

As a reminder to all records custodians across UMW, as a state agency we have legal and practical responsibilities to create, manage, and ultimately dispose of records according to established retention and disposition policies. University Records Management is available to answer your questions about these policies and offer guidance for the handling of your records through their life cycle.

12 Days of Employee Appreciation

12 Days of Employee Appreciation Week: Virtual Lunch, Decorating Contest, Recipe Exchange, Trivia Contest, Campus Rec Events, Nutritionist, Dr. Wang, Month of Thankfulness, Lunchtime Bingo. Gift card drawing for participation in all events but Virtual Lunch. The Staff Advisory Council and Human Resources is pleased to invite you to:

 12 Days of Employee Appreciation

A few Highlights:

12/01/2020 – Virtual Luncheon with Dr. Paino

11/01/2020 – 12/04/2020 – 20% off at the Book Store

11/01/2020 – 12/04/2020 – Daily Gift Card Drawings


Commendation for UMW Police Officer Michael Jackson

I’d like to thank Officer Michael Jackson for being so sweet, kind and helpful on 11/09/20. I sprained my ankle and was on crutches so my whole morning had been a struggle to gather my things and ambulate. When I arrived on campus for my scheduled shift with BetterMed, Officer Michael so kindly helped me carry my things inside and made sure I got into the building safely. His professionalism and willingness to help without any hesitation truly helped turn my hectic morning around and ease my stress. This was my first interaction/experience with UMW Police and Officer Michael left a very good impression of the department as a whole.

– Lexy

Open and Affordable Textbooks

The impact of COVID-19 demonstrated the importance of having consistent, online access to course materials. As faculty select course materials for the Spring semester, please consider searching the VIVA Faculty Textbook Portal to identify no-cost, online alternatives to print textbooks.  The Portal contains over 200,000 titles from the Virtual Library of Virginia’s (VIVA’s) shared library collections, open access textbooks, and e-books available to UMW at no-cost.  For more information, please contact Paul Boger, the Scholarly Communications Librarian at

Eagle Scholar – Faculty Making a Difference

Eagle Scholar is the open access institutional repository of UMW. Since it was launched in February 2018, 43 faculty have contributed their OER and open access books and articles.  As a result, their work has been viewed in 119 countries at over 700 unique institutions.  If you would like to share your professional work in Eagle Scholar, please contact the Simpson Library’s Scholarly Communications Team at:

Recognize a Colleague!

Do you know someone who deserves to be recognized for exemplary service, commitment and contribution? It’s easy to nominate them for a Hurley, Coleman or Atkins Award; to do so, visit the University Recognition Awards webpage! Submit your nomination(s) by 5:00pm on Monday, November 9, 2020. Please see below for further details, or visit University Recognition Awards.

Each fall, through the presentation of 3 awards, the University of Mary Washington recognizes employees who have been nominated by other members of the University community for providing exemplary service to the University and making a positive contribution to the work environment. Nominations are now open and the details are outlined below; please take the time to nominate a colleague who deserves to be recognized and celebrated!

What: Hurley Presidential Commendation, Coleman Memorial Service Award, Larry Atkins Staff Award

When: Nominations are open, and will close at 5:00 pm on Monday, November 9, 2020.

Awards will be presented later this fall.

How: See University Recognition Awards for nomination criteria and the nomination form.

Questions:  Contact Terri Arthur ( about the Hurley and Coleman awards; contact Charles Tate ( about the Larry Atkins Awards.

Office of Gift Planning Newsletter

The Office of Gift Planning recently released its fall 2020 newsletter, Planning Matters, which includes features on a scholarship recipient from Puerto Rico who has found his niche in theatre and peer mentoring; a new scholarship funded by the son of alumna Dorothy Carmel Balser ’37; and the “COVID-19 in Context” course offered last summer.