December 5, 2022

2023 UMW Holiday Calendar

Dear Colleagues:

The 2023 Holiday Calendar has been finalized! The calendar includes the final holidays of 2022 and all 2023 holidays through January 2024.  

PLEASE NOTE: This calendar is based on the current 2023 state-allocated holidays and the UMW academic calendar; if there are changes to either of these, the 2023 UMW holiday schedule may need to be amended.

Best wishes in the upcoming holiday season!

Beth Williams
Executive Director for Human Resources

Dec. 1 Bonus Pay for Eligible Employees

As communicated in the 2022 UMW Salary Increase FAQs on July 14, 2022, all eligible full-time employees (classified, A/P and teaching faculty) will receive a one-time bonus payment of $1,000 on Dec. 1, 2022.  Eligible part-time classified employees will receive a pro-rated bonus.  Employees hired as of Aug. 10, 2022, and who remain employed through Dec. 1, 2022, will be eligible.  The bonus payment will appear in the Dec. 1 paycheck.

See below for information regarding options to defer the bonus to your deferred compensation plan, and bonuses for employees on leave.

Q: Can all or part of the Dec. 1, 2022, one-time bonus be deferred into my Deferred Compensation Plan?
A: Yes. The bonus can be deferred.  As such, part or all of the bonus may be deferred, subject to Defined Contribution Plan guidelines and annual limitations.

Q: What is the process for contributing the bonus to the 457 Deferred Compensation Plan?
A: Employees currently enrolled and new  participants may contribute part or all their bonus to the 457 Plan by completing a one-time deferral form and submitting it to Office of Human Resources or Payroll on or before Wednesday, November 9, 2022.

Q: What is the process of contributing the bonus to a 403(b) Pre-tax Annuity Plan?
A: Employees currently enrolled with a tax deferred annuity provider may contribute all or part of their bonus by completing the 403(b) Salary Reduction Agreement (SRA) form on or before Noon on Wednesday, November 9, 2022 to the Office of Human Resources or Payroll.

Participants are responsible for ensuring any additional contribution does not cause their total 2022 403(b) contributions to exceed IRS limits.

Q: What happens to employees on leave?

NOTE: These rules are based on policies that apply to classified employees.
a) Otherwise-qualified employees who are on short-term disability or other paid leave will receive the bonus on their December 1, 2022 pay date.
b) Employees on long-term disability-working will also receive the bonus on December 1, 2022. The adjustments do not apply to individuals who are on long-term disability-not working.
c) Employees on leave without pay are not eligible for the bonus until they return to work or a paid leave status.

Employee Holiday Gathering to Take Place Dec. 9

UMW President Troy Paino and wife Kelly invite all UMW employees to a Holiday Gathering on Friday, Dec. 9, from 6 to 8 p.m., at the Jepson Alumni Executive Center. Please RSVP by Dec. 5 at EventsRSVP@umw.edu.

 

 

Winter Weather Reminders for Changes in Operations/Schedules

We want to remind campus about the potential for winter weather and resulting changes to campus operations and the class schedule. In the event of inclement weather that impacts normal operations at UMW, we’ll communicate to the campuses (Fredericksburg, Stafford, Dahlgren) via email and post updates to the UMW website, umw.edu. We also will update the University Information Line, which can be reached at (540) 654-2424. You should check these communication channels as your first source of information, as updates to external sites, social media and traditional media are secondary and may be delayed. Severe storm updates will come from the National Weather Service via text messages in UMW Alerts, but you’ll need to check email for changes to class schedules and campus operations.

Every effort will be made to post an inclement weather announcement by 6 a.m. on the day of closing or delayed opening. A decision about evening class changes will be made by 3 p.m. on the day in question. A class schedule delay or cancellation includes all modalities of classes – in-person and online. When UMW campuses are closed for inclement weather, public events are also canceled during that time.

Even when campus is closed and classes are canceled, many campus services remain open and accessible to students, but may modify hours or services depending on the situation. UMW Police and Public Safety remains open 24 hours a day, seven days a week.

Please check the following for updates:

Snow emergency parking regulations may also be implemented. In most cases, these regulations go into effect when there is a threat of snow, sleet, hail, freezing rain, or ice and begin at 10 p.m. preceding forecasted inclement weather or as otherwise announced.

Students and employees should assess the weather conditions in your location. If campus continues normal operations, but you are impacted by weather and road conditions in your area, please contact your instructors and supervisors with any changes to your schedule and to make arrangements for missed classes or work.

During inclement weather that impacts campus and results in a change to campus operations, employees who can work from home (telework) should do so.

Those unable to work remotely should contact your supervisor for options:

  • Supervisors will add Emergency Closing Leave, as necessary, to timecards of non-essential fulltime and quasi-fulltime employees who are not able to telework.
  • If an employee has the means to telework but chooses not to, another leave type must be requested. (For more information on leave, supervisors should go to pages 29 and 30 of the MyTime Supervisor Manual.)
  • Employees who are designated as essential and required to work on campus during authorized closings are paid their regular rate of pay for hours worked and granted compensatory leave for the hours worked. For some inclement weather events, Facilities Services Alternate Shift Pay Policy E.1.3 may be in effect for employees engaged in snow/ice removal working outside their normal schedule.

Please check with your supervisor if you are unsure of your designated employee status. Supervisors are reminded to communicate with employees regarding expectations during changes to campus operations for inclement weather.

For more information, please visit https://www.umw.edu/news/information-hotline/.

Thank you for preparing for winter weather and staying informed.

Amy JesseeExecutive Director of University Communications

Join UMW’s Largest Gratitude Meditation, Dec. 1

Come join Campus Rec on Thursday, Dec. 1, from 6 to 7 p.m. in Chandler Ballroom for UMW’s Largest Gratitude Meditation event to close out the semester and the year!
Gratitude meditation is simply the practice of reflecting on the things in our lives we’re grateful for. It’s about experiencing that feeling of appreciation, whether for a loving family member or friend, a beautiful sunny day, or the pleasure of a good cup of tea. Join us for some guided meditation and light snacks. No registration required.
If you have any questions, please write us at campusrec@umw.edu  and follow us on Insatgram.
Your friends in Wellness,
The UMW Campus Recreation Team

Business Services eUpdate – Late Fall 2022

Business Services

Bookstore

Faculty/Staff Appreciation Sale

Employees receive 20% off regular priced merchandise at the UMW Bookstore from December 5-9, in store only. Not valid on textbooks, regalia, or convenience items.

UMW Mug Giveaway

What do you love most about Mary Washington? Tell us your favorite thing about being an Eagle for your chance to win a UMW mug! Entries can only be completed in-store by writing your answer on one of the paper stars, putting it in an ornament (provided by store), and handing it in to a Bookseller.

You must include your UMW email address for your entry to be valid. One entry per person. The winner will be announced during Finals week, and you must be able to claim your prize in person.

Let’s see how many stars we can hang around the Bookstore!!!

Current Promotions

The University Bookstore has several new and upcoming promotions, both in-store and online. Some of these include:

  • Now through December 3, BOGO free on select apparel brands
  • Now through December 26, BOGO 50% off paperback favorites
  • Now through December 31, receive 25% off glassware, 25% off clearance, 25% off select audio, BOGO 50% Skullcandy headphones, and various sale on select Beats products
  • 11/11-11/20 Early Black Friday regular priced general reading: buy 2 get 3rd free
  • 11/20-11/28 40% off Nanobuds
  • 11/24-12/5 25% off Hydroflask (both regular and clearance priced)
  • 11/25-11/28: 20% off sitewide (web only)

Keep an eye out on the website and visit the store for more promos!
Cutter & Buck Quarter Zip 

Winter Break Hours

The Bookstore will have the following hours during Winter Break:

  • December 12-16: 8 a.m. – 4 p.m.
  • December 17: 10 a.m. – 2 p.m.
  • December 19-22: 9 a.m. – 4 p.m.
  • December 23 – January 2: closed
  • January 3-6: 8 a.m. – 4 p.m.
  • January 7 & 8: 11 a.m. – 4 p.m.

UMW Dining

Late Fall 2022 Semester Events & Updates

Faculty & Staff Thanksgiving Lunch on Thursday, November 17

Thanksgiving Cornucopia with various squashes

Lunch will be served 11:30 a.m. to 1:30 p.m. in the Chandler Ballroom, CRUC. Cost for faculty & staff: $8.50. Cost for other guests: $13. Tickets are available for purchase now at the cashier stations on the 4th floor of the CRUC using credit card or EagleOne. Tickets purchased on the day at the Ballroom require credit card, but those using EagleOne may pay at the 4th floor cashier stations. The Restaurants at the Top of the CRUC will be closed from 2 p.m. to 5 p.m. on the 17th to set up for the Thanksgiving dinner that will be served to students and other guests from 5 p.m. to 8 p.m.

Taking Applications for Stop Hunger Scholarships

Stop Hunger

 

The Sodexo Stop Hunger Foundation sponsors Stephen J. Brady Stop Hunger scholarships for students K-grad school (up to age 25) for those who have made meaningful contributions to help stop hunger.  The deadline to apply is December 7, 2022.  For more information, please visit Stop Hunger Scholarships.

Did you miss the October 20 Harvest Festival & Farmers’ Market in Ball Circle?

Become a UMWFoodie to be notified about special events and free food, as well as any changes in dining operational hours due to weather or other emergency situations. Just text the keyword UMWFOODIES to 82257 to opt in. Rose Benedict is the only one who sends you messages. You won’t get junk messages and your phone number will not be shared with other groups or companies.

Chef v. Chef “Chopped” Style Cooking Competition and Free Food!

Tuesday, December 6, from 11 a.m. – 1 p.m. at the Top of the CRUC. Come watch the competition and enjoy the plant-based culinary creations without charge!
Chef V. Cehf competition details

Thanksgiving Break Schedule

  • All retail dining locations will close at 4 p.m. on November 22 and reopen with their normal schedules on Monday, November 28.
  •  The Restaurants at the Top of the CRUC will close at 8 p.m. on November 22 and reopen for dinner at 5 p.m. on Sunday, November 27.

Winter Break Closing Schedule

  • All Retail Dining Shoppes will close at 4 pm on Friday, December 9.
  • The Restaurants at the Top of the CRUC will close at 7 pm on Friday, December 9.

For details on any dining programs, contact Rose Benedict at rbenedic@umw.edu or call 540-654-2169.


EagleOne

Farmer Vending Machines

With the construction in the James Farmer basement, the Pepsi and CRH snack vending machines have been relocated to the first floor, room 106.


Parking Management

New Employee

Please welcome UMW alumna Ariana Dodge as the new Community Services Officer. She can be reached at adodge@umw.edu.

Lot Reservation Calendar

For a current calendar view of parking lot reservations please visit the Parking Lot Reservations Calendar webpage.


Post Office

Postage Increases

USPS announced temporary 2022 Holiday Season price increases. The price of stamps will also increase permanently effective January 22, 2023. Take advantage of current forever stamp pricing by contacting the UMW Post Office now at 540-654-1049. Please allow three weeks lead time for large departmental orders.

The UMW Post Office has your holiday shipping needs covered! USPS services are in high demand, so visit soon!

Belmont Celebrates Home for the Holidays Through Dec. 30

Gari Melchers Home and Studio presents Home for the Holidays through December 30. Enjoy the house decorated for the holidays in the spirit and style of American painter Gari Melchers and his talented artist-wife, Corinne. Dialogue-based guided holiday tours are offered daily from 10 a.m. to 4 p.m. This year’s signature Christmas tree will feature dolls from around the world.

Santa to Visit Brompton, Dec. 17 – Register Today!

President Paino and Kelly Paino invite faculty and staff, and their families, to visit with Santa Claus on Saturday, Dec. 17, from 1 to 3:30 p.m. at Brompton, 704 Sunken Road. Register to attend by Monday, Dec. 12.

Volunteers Needed for Holiday Dining Event, Dec. 5

Dining Volunteers Needed!

Holiday Volunteers Shannon Hauser, Jerry Slezak and Cartland Berge were very merry in their chef hats!

Very Merry Volunteer Servers

All members of UMW’s faculty and staff, and their friends and family members, are invited to join University Dining’s merry band of volunteer servers for one of the biggest dining events of the season: The free Exam Cram Ice Cream and Waffles event (9:30 to 10:30 pm on Monday, December 5th) at the Top of the Cedric Rucker University Center.

Get a group together from your office, bring members of your family (ages 12 and above), or just sign up as an individual.  No matter how you do it, you’re sure to have lots of fun, and the work is easy! Just put food on the plates of the excited and hungry students!  You’ll get free food, too!

Volunteers for each event are asked to work a 75-minute shift. To sign up, use this link to the Holiday Dining Volunteer form. Lots more information can be found on the form, but additional details are also available from Dining Marketing Manager and Concierge Rose Benedict, at rbenedic@umw.edu or 540-654-2169. Don’t miss out on these great opportunities to kick back, have fun and share some wonderful food with the students!

Gwen Hale Resource Center Updates

Thanks to the support of many, many people across campus and in the wider community, the Gwen Hale Resource Center has been serving a LOT of folks this year. We have provided food, toiletries, clothing and more to community members – logging over 350 visits so far this academic year. (For comparison, last year by this time we had logged about 75 visits). We are also serving over 150 people every other week when the Food Bank comes to campus for a Fresh Market produce distribution on Thursdays, from 11:30 a.m. to 1 p.m. in front of Lee Hall. ALL are welcome and encouraged to come get fresh fruits and veggies!

We want to:

-make sure we all know that our students still have significant resource needs
-THANK YOU for your support (in donations, in volunteer time, in spreading the word)
-and ask for yet more support in the Spring.

There are several opportunities for support coming up in Spring 2023:

1. Our Food Bank Fresh Markets will occur the first Thursday and third Wednesday of each month, from 11:30 a.m. to 1 p.m. We aim to have student volunteers at these distributions, but help from fac/staff would always be so welcome. Please just let me know if you’d like to join – or show up on the day, that is great too.

2. Through the Food Bank, we have developed a partnership with the Giant in Eagle Village, and we pick up donations there every Tuesday morning at 9. I am recruiting volunteers who would be willing to take a turn doing this pick up, and dropping off at GHRC. If you’re interested, please let me know and I’ll send more info and a link to a sign-up form.

3. We can always use more donations, honestly. “In kind” donations are the easiest for us to handle – you know, food. We have a steady need for bars (granola, breakfast, snack, you name it), snacks of any kind, breakfast food. But anything you’d care to provide, we would be delighted to receive. Donations can be dropped off outside of the Center for Community Engagement (UC 320) or at the GHRC itself (Lee Hall Attic).

Thanks again for your support.

Leslie Martin
Associate Professor of Sociology