October 14, 2019

Introducing Farmer Legacy 2020

Dear UMW Community:

For the University of Mary Washington, 2020 will be a particularly significant year. As our civic engagement ramps up for the national election in November 2020, we will also celebrate several institutional milestones, including the thirtieth anniversary of the James Farmer Multicultural Center and the tenth anniversary of UMW’s Women’s and Gender Studies program.

Moreover, January 12, 2020, will mark the centennial birthday of civil rights pioneer and UMW professor Dr. James Farmer. In commemoration, UMW will launch a year of reflection and drive for action called Farmer Legacy 2020: A Centennial Celebration and Commitment to Action. With Farmer Legacy 2020, the University will focus on Dr. Farmer’s imprint on U.S. history and on UMW specifically. Through several signature events, we will celebrate Dr. Farmer’s influence and other social justice milestones. And, in recognition of Dr. Farmer’s activism and determination to, in his own words, “do something about” injustice, Farmer Legacy 2020 will encourage our community to take action in support of inclusive excellence. We will ask: What would Farmer fight for today?

James Farmer was born in 1920 in Marshall, Texas, into a family of educators. As a boy, his heart “swelled with rebellion” when he personally witnessed the injustices of Jim Crow, motivating his lifelong civil rights activism. In 1942, 22-year-old Farmer co-founded the Congress of Racial Equality (CORE), which organized several protests of segregated facilities in the 1940s and 1950s. CORE, under his leadership, led the 1961 Freedom Rides into several southern states, including Virginia, to test Supreme Court rulings that outlawed segregation in interstate transportation and bus terminals. After moving to Spotsylvania County in the early 1980s, Farmer served as Distinguished Professor of History at Mary Washington College from 1985 until his retirement in January 1999. He passed away on July 9, 1999.

Tomorrow, as a prelude to Farmer Legacy 2020, a group of students, faculty, staff, alumni, and community members will embark on the Freedom Rides Tour, organized and led by the James Farmer Multicultural Center and the Office of Equity and Access. The two buses will follow the route of the 1961 Freedom Rides and will visit sites along the way such as the International Civil Rights Center & Museum, the Anniston bus bombing, and the King Center for Nonviolent Social Change.

This fall and throughout 2020, join us in celebrating a Mary Washington icon and leaving your own mark on UMW’s vision to be a force for positive social change aimed at producing citizens ready, willing, and able to address the greatest challenges facing our democracy and world. Plan to visit the Farmer Legacy 2020 website throughout this year of commemoration to share and learn about our community in action.

Next week, the Campus Environment Committee, which has been engaged in study for two years, will release its draft report and recommendations to ensure that our campus’s physical environment reflects our values and commitment to diversity and inclusion. I encourage all faculty, staff and students to become involved. Mark your calendars to attend a community open forum and provide input there (or electronically) on the committee’s recommendations and next steps.

Campus Environment open forums:

Monday, October, 28, 10:30 a.m. – 12:30 p.m.,  HCC Digital Auditorium

Wednesday, October  30,  3:30 – 5:30 p.m., HCC Digital Auditorium

Thank you for your engagement. Your voice matters.


Troy D. Paino, J.D., Ph.D.



Fall Break Dining

Campus retail eateries will close for the Fall Break on Friday, October 11 as follows:

Bodacious Burgers – 2 p.m.

Hissho Sushi & the Simply To Go Market – 3 p.m.

Vocelli Pizza & Katora Cafe – 4 p.m.

The Top of the UC will close at its regular time of 7 p.m. on Friday, October 11, but it will be open for lunch and dinner service during the Fall Break according to the following schedule:

October 12 through October 14

Lunch:  11:30 a.m. to 12:30 p.m.

Dinner:  5 p.m. to 6 p.m.

October 15

Lunch: 11:30 a.m. to 12:30 p.m.

Dinner:  5 p.m. to 8:30 p.m.

Vocelli Pizza will open at 4 p.m. on Tuesday, October 15.

Katora Cafe will be open on Tuesday, October 15 from 8 a.m. to 10 a.m. only.

All dining locations will resume their regular hours on Wednesday, October 16.  For further information contact Campus Dining at 540-654-2165 or Dining@umw.edu.

Open Enrollment – Tuition Reimbursement Program, October 1 – October 21, 2019

The following message is from the Office of Human Resources. 

Dear Colleagues:

Open Enrollment for Tuition Reimbursement for courses starting January 2020 – June 2020 is October 1-21, 2019. The complete policy and procedures are posted online but some important and key provisions are listed below. You may contact Denise Frye at dfrye2@umw.edu with any questions.

Program Purpose:

Eligible employees enrolled in a degree seeking program at other accredited institutions of higher education will be provided with tuition reimbursement up to a specified amount for courses after completion of the course and submission of proof of grade.


This policy applies to classified, wage, administrative professional faculty, and other non-faculty part-time employees. Graduate Assistants who are required to be enrolled in UMW graduate programs are not eligible for this program. Eligible employees must be continuously employed by the University for a minimum of one year prior to their application for reimbursement and job performance must be satisfactory or at the “contributor” level.  Tuition up to the approved amount will be reimbursed upon receipt of proof of completion of approved courses.  Employees who receive tuition reimbursement must remain employed at the University of Mary Washington during the term of the courses taken and for one year after receipt of tuition reimbursement for those courses(s) or be subject to terms for repayment as described in the written agreement. 

Important Information to Know:

  • The open enrollment period is for courses taken January 2020 – June 2020 is October 1 – October 21
  • The program’s funding will be limited to $50,000 per calendar year; $25,000 will be budgeted for each period  January-June and July-December.
  • Each eligible employee may receive up to  $2,500 in assistance each period. The amount of assistance will vary depending on the number of requests and the    available funds for that period i.e.  where $25,00.00 is available, 20 requests may each be awarded  $1,250.
  • A Tuition Reimbursement Request form is required to be submitted to Human Resources during open enrollment for courses starting January 2020- June 2020. (Link to the form is on page 3 of the policy)
  • The Finance office will notify the employee the Tuition Reimbursement Request Form has been approved within 2 weeks of the open enrollment timeframe closing and request the following:
  1. a) Proof of enrollment  in a degree granting program
  2. b) Schedule of the institution’s fees
  3. c) Proof of payment
  • The assistance awarded will then be reimbursed to the employee upon submission of evidence of course completion with a minimum grade of “C” or “PASS” if a Pass/Fail course.  Submission of grade must be within 30 days of semester end.  The employee will receive reimbursement within 10 business days of grade submission to the Finance Office.


VRS Long Term Care Insurance Program – Special Enrollment

Dear Colleagues,

Now through October 11, eligible employees who work at least 20 hours a week are invited to enroll in the Commonwealth of Virginia Voluntary Group Long Term Care Insurance Program, administered by the Virginia Retirement System. VRS has contracted with Genworth Life Insurance Co. as the insurer for the program. Eligible employees age 65 and under who apply by October 11 will have fewer medical underwriting requirements.

Under this program, coverage to help pay for long-term care may be more affordable than you think. It also offers a variety of coverage levels available to meet your individual needs and budgets.  Advances in medicine are helping us live longer; but living longer has its own challenges. About 70% of people over age 65 will require long-term care at some point to help manage their lives.  Most medical plans don’t cover long-term care services such as nursing home care or at-home care to assist with bathing, eating or other activities of daily living. Anyone at any age may need these services, the cost of which can quickly deplete savings or retirement income.

Estimate your cost or learn more at www.genworth.com/COV or call 866-859-6060 

Join a live information session
Genworth is hosting live webinars to share the benefits of long-term care insurance. The 45-minute interactive sessions include time for Q and A. Register here.

For questions, please contact Genworth at 1-866-859-6060.


Campus Dining Survey

From UMW Dining:

Hello Eagles!

Campus Dining is inviting everyone here at UMW to take their online Customer Satisfaction survey.  We want your input on all facets of our dining programs so that they may get a clear picture of your dining preferences and learn how they may better serve you. The survey is anonymous; your e-mail information will not be shared with any other entity; and you will not be contacted in response to you taking the survey.

When taking the survey you’ll be asked to indicate where you usually dine on campus: The Top of the UC or the Eagle’s Nest (Vocelli, Hissho Sushi, Bodacious Burgers and the Market).  Please answer the survey questions based on your experiences at the location you chose.

Thank you for your participation!  Your feedback is greatly appreciated.

Link to the survey: https://sodexo.az1.qualtrics.com/jfe/form/SV_0xsLYlZpIsdSmP3?mainNumber=97498


About the survey:

Thank you for your interest in completing the following survey. It will take approximately seven minutes to complete.   The information you provide will be used for research purposes only and will be kept confidential.   It will not be used to sell or market to you in any way, and you will not be contacted as a result of completing this survey. The information collected will assist us in enhancing the dining experience based on your feedback.  


Holiday Calendar Updates!

Good morning!

I am pleased to announce that President Paino has granted an additional 4 hours of leave on Wednesday, November 27, 2019, the day before Thanksgiving.  UMW will be closed for 8 hours on this day, rather than the 4 hours originally scheduled.

In addition, President Paino has extended the winter holiday by one day; UMW will be closed on Friday, January 3, 2020 and will reopen on Monday, January 6.

Both of these changes are reflected in the updated 2019 Holiday Calendar, which can be found here: https://adminfinance.umw.edu/hr/files/2019/09/2019-Holiday-Calendar.pdf

We hope you enjoy the extra time off!

Beth Williams

Executive Director for Human Resources

University of Mary Washington

540 654-1294


1301 College Avenue

George Washington Hall, Room 203

Fredericksburg, VA 22401

Employee Walking Challenge

Mary Wash Moves

UMW Employee Walking Challenge
Brought to you by the President’s Council on Wellness, Campus Recreation and UMW Human Resources

Let’s show off how much Mary Wash Moves! Grab your walking shoes and get ready to rack up the steps this year with your UMW colleagues.

How It Works:

  • Dates: October 1-31, 2019 | April 1-30, 2020 | July 1-31, 2020
  • Teams: There are six teams and up to 25 people per team. You may sign up for your team by writing your name on the team color tab you choose on the official tracking document.
  • How to win: Log your total steps walked each day in the official tracking document. The team color with the highest step average between all active team mates (anyone who logged any steps on any day during the challenge) by the end of the challenge wins!
  • How to track your steps: Use a FitBit, Apple Watch, iPhone, or other step tracking device!
  • Prize: A free lunch sponsored by Human Resources and a free fitness/wellness experience sponsored by Campus Recreation!

If you have further questions, please email wellness@umw.edu.

Student Leadership Symposium Call for Proposals

The Student Leadership Committee is putting out a call for proposals for the 2020 Leadership Symposium. This symposium will target current and future club leaders and will aim to share both basic and intermediate leadership concepts.

Topic examples include:

      • Recruitment & Retention
      • Conflict Competency
      • Leadership and Wellness
      • Leadership Transitions
      • Any relevant topic will be considered.

The symposium will be held on Sunday, January 26 between 1-5 p.m. in the University Center. If you are interested, please complete the form below. Proposals will be reviewed as they are submitted and the final schedule will be completed by Thursday, November 14th.



Procurement Update for Governor’s Executive Order 35

The following is a message from Procurement Services: 

If you have not already heard, Governor Ralph Northam’s Executive Order 35, became effective, with his signature, on July 3, 2019. In short, this Executive Order states that businesses certified with a Department of Small Business of Supplier Diversity (DSBSD) “micro” designation be given preference for purchases up to $10,000. For more information on the full extent of this Executive Order, visit the Procurement Services website.

Since July, Procurement Services has been working diligently to update policies and procedures, create educational materials, provide learning opportunities for staff, and determine ways to provide support to all departments in order to comply with the Executive Order.

In support of the initiative, the University decided to implement the Executive Order requirements to coincide with the September 14, 2019 Small Purchase Charge Card cycle. At the same time, as a way to reduce inefficiencies and administrative burden for buyers and avoid adversely impacting our micro and small vendor community, the University will no longer require or condone after-the-fact quote requests for purchases made outside of the University’s Procurement process.

So, what does this mean?

ALL UMW employees have delegated purchase authority up to $5,000, including individuals without the means for payment of purchases, and are responsible for adhering to all Procurement laws, policies, and procedures.

All campus department buyers are extensively educated in the laws, policies and procedures for making purchases, and understand the proper process for vendor selection. If appropriate steps are not followed prior to completing a purchase, Buyers must provide appropriate documentation in their file to that effect, and per their signature on the Cardholder User Agreement, may be subject to the Inappropriate Card Use, Infractions, and Subsequent Consequences. If someone other than the Cardholder circumvents the procedures then presents the invoice to a Buyer or Accounts Payable for payment, the Buyer or Accounts Payable should document their payment file to that effect. Procurement can provide a template for assistance with documentation.

But I’m not a University Buyer…so this doesn’t affect me, right? Wrong!

Even if you are not a campus Buyer, but you placed an order with a supplier, authorized delivery of goods or services to the University, and/or passed the invoice or request for payment to a Buyer or Accounts Payable without following the prerequisite policies or procedures, you are responsible for the purchase.

Why should I care?

Ultimately, the intent of this new procedure is to ensure that necessary education and resources are available to those employees who may not understand their responsibilities or the policies and procedures that apply to them, and to hold those who knowingly circumvent policies and procedures accountable for their actions.

There is potential for UMW to lose its Level II autonomy for Procurement, which is of considerable benefit to the University, or other associated programs such as the Small Purchase Charge Card (SPCC) program, if a failure to follow established laws, policies and procedures is documented in external reviews and audits.

All University Employees, who are determined to be responsible for circumvention of State and/or University Procurement laws, policies or procedures are required to complete and sign the attached Procurement Circumvention letter to document the occurrence. A copy of this letter is kept on file in Procurement Services and sent to your immediate supervisor and UMW Human Resources as appropriate.

The following remedies will apply for occurrences of this failure to follow University Policies and/or Procedures:

  • 1st occurrence: You will be required to review the Procurement Laws, Policies, and Procedures, and then complete an online training with a passing score.
  • 2nd occurrence: You will be required to attend an in-person educational session with Procurement to prevent further violations. Human Resources, who will receive a copy of the Procurement Procedures Circumvention letter, may apply additional disciplinary action if appropriate.
  • Any subsequent occurrence: The letter will continue to be sent to your immediate supervisor and Human Resources, which may result in further disciplinary action.

Failure or refusal to complete the remedies above are documented in Procurement Services and a notice is sent to your immediate supervisor and Human Resources for any further action.

If you have any questions, concerns, or would like more information and resources regarding these procedural changes, the Executive Order, or any other Procurement-related topic, please contact Procurement Services at procure@umw.edu or 540-654-1127

Fred Chat: Friends of the Rappahannock

Join us to learn more about the greater Fredericksburg community and the region we live in! This Fred Chat will feature Nick Cadwallender from Friends of the Rappahannock. Bring your lunch to the UC Magnolia Room on Thursday, Sept. 26 from 12:00-1:00. We hope to see you there!