June 26, 2019

Parking Lot Construction at Physical Plant

The following message is from Facilities Services:

Construction will begin July 8 for a new parking lot in front of the Physical Plant building at the Battleground Athletic Complex. Completion is targeted for early October. During construction, the Physical Plant building will remain open; however, the existing parking in front of the Physical Plant building will not be available. Alternative parking options include the front of the athletic complex near the soccer fields and next to the tennis center or along Hanover Street. Also, a portion of the gravel jogging/walking pathway around the track will be temporarily inaccessible during construction. For any questions, please contact Rob Johnston at 540-654-1299 or at rjohnst2@umw.edu.

System Downtime for Fiscal Year End DATE CORRECTION

The following message is from the Finance Office.

Fiscal year end is approaching. That means fiscal year end processing and system(s) downtime. Please mark your calendars. Banner will be down from 3 p.m. Friday, June 28 until noon Monday, July 1. This downtime will impact the Banner production environment, including SSB functionality and any system exchanging data with Banner.

For additional information, refer to the End of Year System Down Time site.

Finance will make every effort to have the systems restored as quickly as possible. We appreciate everyone’s cooperation and patience. Please contact  tess@umw.edu with any questions.

Clarification regarding parking restrictions during Orientation

The following message is from Parking Management:

While New Student Orientation will extend over several weeks, parking restrictions will vary, as detailed below.

June 10, 12, 17, 19, 24, 26 (Mondays and Wednesdays):

Orientation student and guest parking only:

  • GW Lot
  • Jefferson Square
  • Inbound/Outbound Double Drive
  • Randolph/Mason
  • Russell/Marshall 

June 11, 13, 14, 18, 20, 25, 27 (Tuesdays and Thursdays, and Friday 6/14):

Reserved lot signs will be in place beginning June 7, 2019.


Throughout Orientation, faculty and staff may park in the following lots:

  • Alvey Parking Deck
  • Battleground Lot
  • William Street Lot
  • Thornton Lot
  • Pizza Hut Lot
  • Anderson Lot (as needed)

If you have questions or concerns, please contact Parking Management Supervisor Jean Elliott at jelliot3@umw.edu or 540-654-1129.

Faculty and Staff Volunteers Needed for Orientation

The Office of Student Activities & Engagement is looking for faculty and staff volunteers for Orientation. Every year, new students and guests comment on the helpfulness of our community during this time, such impressions have a profound impact on how new students see Mary Washington!

Plenty of dates and times remain to volunteer. We need your help! If this is your first time to volunteer, we offer an optional training session. Please visit our volunteer page on SignUp Genius!

Please direct questions to Alec Mallmann, amall3ax@umw.edu, or Crystal Rawls, crawls@umw.edu.

Thank you for your willingness to help!

Registration for the Student Resource & Wellness Fair is now open

Student Activities & Engagement will be hosting its annual Student Resource & Wellness Fair on Wednesday, August 21st from 1:00pm – 3:00pm (right after freshman move-in) in the Chandler Ballroom. If you would like to promote your department to our incoming first-year and transfer students and their families, this would be the perfect event to do so!

You can register here and the deadline for to register is August 1st.

Submit your events to the Family Weekend 2019 schedule

UMW Family Weekend 2019 will take place on Friday, October 4-Sunday, October 6. Departments and student groups are invited to submit their events to be included in the Family Weekend schedule by completing this form.

Please submit your events by Friday, September 6.

Questions can be directed to sae@umw.edu.

Club Carnival Registration Now Open

Departments are invited to register for Fall Club Carnival, which will be held on Wednesday, August 28 from 5-7pm on Ball Circle. Students are encouraged to attend Club Carnival to learn how to get involved and it’s a great way for clubs and departments to interact with and recruit students.

Please complete this registration form by Friday, August 16. You will be provided a table and you will be notified in advance of your table number.

Please email sae@umw.edu with questions.

Weight Watchers Reimagined Workshops Thursdays in HCC

Weight Watchers Flyer

Attend a Weight Watchers Workshop at the University of Mary Washington.

The group meets every Thursday at 12:15 p.m. in the Hurley Convergence Center.

The Commonwealth of Virginia is proud to partner with WW to bring employees enrolled in a state health plan discounted WW pricing and 50% reimbursement. Spouses and dependents are eligible for discounted pricing only.

To sign up for WW today or learn more, visit wellness.weightwatchers.com and enter Employer ID: 63569.

Summer Dining Hours

Campus Dining will resume dining services at the Top of the University Center on Monday, May 20. Meals will be served Monday through Friday as follows: Breakfast 7:30 to 8:30 a.m., Lunch 11:30 a.m. to 1 p.m., and Dinner 5 p.m. to 6:30 p.m. While menu options will be scaled back for the summer, allergen-free selections and vegan or vegetarian entrees will still be offered at lunch and dinner.

Memorial Day Holiday: The Top of the UC will be closed on Monday, May 27th for the Memorial Day holiday and will reopen on Tuesday, May 28. For additional information on summer dining options, please contact Rose Benedict, Campus Dining Marketing Manager, at 540-654-2169 or rbenedic@umw.edu.

MyTime Upgrade Complete

The MyTime upgrade is complete!  The flash-free version has been reviewed and is fully operational.

You must use the MyTime link at the top of the UMW home page to access MyTime. If you previously had MyTime saved as a favorite or bookmarked, you will need to delete that link and create a new favorite or bookmark. If you have issues logging in or with pages loading, it is likely you need to clear your cache.  There are instructions on the UMW website to help you clear cache in various browsers, or you can contact the UMW Help Desk for assistance.

Those employees using a mobile application need to ensure they’re using the most up to date app. Refer to the MyTime Mobile Guide for assistance.

You will notice minor changes to MyTime’s appearance and functionality. The MyTime Comparison Chart highlights the new navigation changes.

Employees using a timeclock should review their timecard to ensure punches that occurred during the system downtime successfully populated the timecard.

Supervisors of classified non-exempt, wage and student employees need to manually add in and out punches for time worked during the system downtime.  

Classified exempt and Administrative employees with edit capability may also add or edit in and out punches for time worked during the system downtime.

Hands-on Navigation Sessions will be held in the Hurley Convergence Center (HCC), Room 130 for those who prefer a demonstration of changes. Registration is not required, but seating is limited to 16. One-hour sessions will begin promptly at times noted below. The first 30 minutes will be for navigation review and the last 30 minutes to provide assistance to supervisors and those with edit capability with timecard updates.

  • Thursday, June 6, from 10:30 to 11:30 a.m.
  • Friday, June 7, from 10:30 to 11:30 a.m.
  • Tuesday, June 11, from 8:30 to 9:30 a.m.
  • Tuesday, June 11, from 10:30 to 11:30 a.m.

MyTime manuals are being updated and will be posted on the Payroll website prior to training sessions.  Please review the daily MyTime Training offerings and contact tess@umw.edu if you would like to schedule and take advantage of personalized MyTime training.

Thank you for your cooperation and patience.