September 17, 2021

Nominate Your Colleagues for an Excellent Eagle Award!

Do you have a colleague deserving recognition? Nominate them today for an Excellent Eagle award!  

Winners of the Excellent Eagle award will receive a reserved parking space for ONE MONTH in a parking lot of their choosing on campus.  

If you would like to nominate someone for the Excellent Eagle Employee award, fill out the Excellent Eagle Nomination Form. Be sure to provide the person’s name and department and the reason they should be recognized.

Questions? Contact Sarah Appleby at sappleby@umw.edu

Recordings for Associate Provost/Chief Diversity Officer Candidates

All of the open forums for the four associate provost/chief diversity officer candidates have been recorded. The UFC has generously allowed us to use their site to post the recordings. Please go to https://ufc.umw.edu/recordings/ to view them.

 

Report of the Mental Health Crisis Response Working Group

Dear UMW Community Members:

This message is to inform you that the Mental Health Crisis Response Working Group has completed its charge (see email below for context and background) and has published the report on the UMW Police Community Advisory Panel (CAP) page under “Final Report to the President.”

President Troy Paino and I are grateful for the working group members’ time and commitment to this important task. If you have any questions about the report, please let me know.

Juliette Landphair, Ph.D.
Vice President for Student Affairs
University of Mary Washington
540-654-1062
jlandpha@umw.edu
Pronouns: She/her/hers

 

From June 25, 2021:

Dear UMW Community,

On May 13, 2021, President Paino released his response to the report and recommendations of the UMW Police Advisory Committee, which met throughout the 2020-21 academic year.

Dr. Paino’s recommendations included an evaluation of the University’s mental health crisis response. Here is the specific recommendation:

Restructure mental health crisis response. Dr. Juliette Landphair, Vice President for Student Affairs, and Dr. Tev Zukor, Director of the Talley Counseling Center, will form a working group that includes University Police, those on staff responsible for mental health crisis response, and interested students, to develop a timeline and plan for reform that might include: 

  • 24/7 availability of clinical professionals for student support
  • Changes in UMW Police protocols during a mental health crisis
  • More Residence Life staff training and communication responsibilities to proactively inform students about student support options

The working group has been established and includes the members below. In addition to gathering feedback from the community, we will be reviewing relevant data, including Campus Police Surveys, and University policies and protocols around crisis response.

We look forward to reporting out the results of our work in the fall. In the meantime, do not hesitate to email me or Dr. Zukor with any questions or insights.

 

Sincerely,

Juliette Landphair, Ph.D.
Vice President for Student Affairs

 

Mental Health Crisis Response Working Group 

Co-Chairs

  • Dr. Juliette Landphair, Vice President for Student Affairs
  • Dr. Tev Zukor, Director of Talley Center

Members

  • Megan Brown, Area Coordinator for Residence Life and Housing
  • Alexandra Diviney, Class of 2022
  • Lt. Bill Gill, UMW Police
  • Vivian Hyatt, Class of 2022
  • Sgt. Tegan Lewis, UMW Police
  • Marissa Miller, Director of the Center for Prevention and Education
  • Lueden Sheikhnureldin, Class of 2022

A message from the Vice President for Administration and Finance

To all faculty and staff:

In March 2020, the University implemented additional spending control measures in response to financial uncertainties associated with the pandemic. These additional measures required Cabinet approval prior to the purchase or payment of all goods and services, regardless of fund source. The only exceptions were for purchases made by Emergency Management, Facilities and IT.

We appreciate your participation in and adherence to this additional process and your assistance in making conscious spending decisions. The Cabinet has learned a great deal more about the day-to-day purchasing needs of the University and we are thankful for everything you do to serve the University’s mission.

Effective immediately, Cabinet approval is no longer required for any purchase less than $1,000.

So what does this mean?

  • Purchases or payments $1,000 and greater still require cabinet approval through the purchase/payment approval request process: https://adminfinance.umw.edu/procurement/forms/purchase-payment-approval-form2/
  • Emergency Management, Facilities, and IT will continue to be exempt from this process.
  • All other applicable University and State purchasing requirements remain in place:
    • eVA requisitions, and Direct Pay check requests, will be reviewed for accompanying approval documentation prior to approving.
    • All other pre-approvals are still required, including but not limited to:
      • Business meals, including catering, must be pre-approved by a Cabinet member.
      • Travel pre-approvals must be obtained prior to any travel expenses.
      • Technology goods/software must go through the proper technology request process prior to purchasing.
  • Documentation of purchase approval will be required in paper and electronic card files for future reviews and audits. Please include a copy of this email with your SPCC payment card files for this August 14 – September 15 billing cycle.

This does NOT mean that you may split up your purchases of $1,000 or greater to avoid needing cabinet approval prior to purchasing. This could be considered order splitting (if it exceeds your spend limits) which is strictly prohibited, and is also purposefully circumventing University requirements.

If you have questions about this process, please direct them to Procurement.

Thank you again for your support and cooperation.

Paul C. Messplay
Vice President for Administration and Finance & CFO
University of Mary Washington
(540) 654-1410

Phishing Campaign Announcement

UMW Faculty and Staff,

To further enhance security awareness at UMW, the IT Department will be working with a third-party vendor to test the ability of faculty and staff to recognize phishing emails.

Starting later this year, simulated phishing emails will be sent to faculty and staff, and the phishing system will provide metrics on who responded to them. This information will help measure UMW’s overall awareness of phishing attacks and guide future training initiatives in this area.

If you respond to one of the simulated phishing emails, you will be linked to educational information on what to look for when trying to spot an actual phishing email.

If you have any questions or concerns about this simulated phishing campaign, please let me know.

Mike Townes
Director of Information Technology Security/ISO
University of Mary Washington
(540)-654-2152
mtownes@umw.edu

Upcoming Zoom Change

We hope your academic year is off to a good start. To keep it going smoothly, we would like to let you know of an upcoming change from Zoom.

Beginning November 1, 2021, Zoom will require users to have a version of the Zoom app that is no more than nine months behind the current version at any given time. Zoom releases frequent updates to its applications to resolve issues, improve security, and add functionality. Beginning November 1, 2021, if you are not using a sufficiently recent version of the Zoom app, you will be prompted to update the app before you will be allowed to connect to any meetings.

We suggest that you be proactive and update the Zoom app on your devices prior to the November 1 date set by Zoom. To download the latest version of the Zoom app, visit https://zoom.us/download. From within the Windows or Mac desktop app, you can check for updates using the instructions provided by Digital Learning Support at https://learn.umw.edu/guides/updating-your-zoom-client/. On your tablet or smart phone, check your app store for updates.

If you have a University-owned device, you may need assistance (administrator credentials) from the Help Desk to update the Zoom app. We urge you to try updating your Zoom app as soon as possible so you have time to seek assistance from the Help Desk if necessary. We don’t want you unable to attend a Zoom meeting because your Zoom app is outdated when the requirement is enforced and all of our technicians are assisting others with updating their Zoom apps.

We also suggest that you maintain a habit of checking for updates to the Zoom app on a somewhat regular basis. This will help ensure that you are not prevented from joining meetings in the future. We recommend checking for updates at least once a month to make sure your Zoom app has the latest security updates and feature enhancements.

If you need assistance updating the Zoom app or if you have any questions, please contact the Help Desk (https://technology.umw.edu/helpdesk/).

Edward Gray
Systems Integration and Support Specialist
Information Technology Support Services
University of Mary Washington
Hurley Convergence Center, Room 112
1301 College Ave
Fredericksburg, VA 22401
Help Desk Phone: 540-654-2255

Title IX Training Requirement

Dear UMW Colleagues,

This letter serves to provide more information about the required Title IX and Sexual Harassment Prevention for Employees (Not Anymore) online course required to be completed by all employees by Friday, October 8, 2021. The training is designed to provide you information on the requirements under Title IX, your role, and information on options, resources, and support available to you and our campus community.

Program Instructions

Please access the program by clicking the link below and entering your University credentials:

umw.va.safecolleges.com

The University of Mary Washington is committed to providing a safe and non-discriminatory learning, living, and working environments for all members of the University community. UMW does not discriminate on the basis of sex or gender in any of its education or employment programs and activities. UMW prohibits Sexual Harassment (including sexual assault, domestic violence, dating violence, and stalking), Sexual or Gender-Based Misconduct (including non-consensual sexual conduct, intimate partner violence, and stalking II), Sexual Exploitation, Retaliation, and Complicity (Prohibited Conduct). These forms of Prohibited Conduct undermine the character and purpose of the University and will not be tolerated. The University will take prompt and equitable action to eliminate Prohibited Conduct, prevent its recurrence, and remedy its effects.

We recognize that this program may be uncomfortable or triggering for individuals. If you are unable to complete this program, please contact Terri Arthur at tlockhar@umw.edu for an alternative training option. Campus and community resources are available on the Title IX website.

If you experience technical difficulties with the course, contact Vector Solutions via email at support.education@vectorsolutions.com.

It is the responsibility of every member of the UMW community to foster an environment free of sex or gender-based discrimination. We hope you find the course beneficial.

 

Sincerely,

Terri Arthur
Employee Relations and Title IX Deputy for Employees

A message from Finance about direct deposits

The following message is from UMW Finance and the Virginia Department of Accounts.

In preparation for a new statewide payroll system and direct deposit process, the Virginia Department of Accounts Payroll Operations unit sent a pre-note file to SunTrust/Truist Bank to validate payroll direct deposit account numbers for all state agencies. Even though Mary Washington is not scheduled to go live on the new statewide payroll system until April 2022, this pre-note process includes UMW and UMW employees.

Depending on your bank, you may see a zero dollar transaction dated 09/15 in a pending status on your account. Do not be alarmed. You should also see the normal pay/direct deposit transaction for 9/16, if that’s your normal pay date, with the net pay amount that goes to that bank account. The state apologizes for any confusion this may cause and assures there will be no impact on the normal deposits.

Zoom Phone survey for Faculty and Staff

UMW Faculty and Staff,

The IT Department is targeting mid-November to go live with Zoom Phone. To configure the system correctly, it is very important to assign the correct phone number to each faculty/staff member.

To confirm the accuracy of our records, please complete the following survey by Friday, September 17, 2021. If you do not complete the survey, there is a risk your phone number will not work correctly when the system goes live.

If you have questions or concerns about the survey, please contact the Help Desk at helpdesk@umw.edu.

For more information on the Zoom Phone project, please visit the IT Department’s Zoom Phone website for answers to frequently asked questions.

 

Hall Cheshire
Chief Information Officer
University of Mary Washington
540-654-137
hcheshir@umw.edu

Conversations with President Paino

A message from the Office of the President. 

Dear UMW Faculty and Staff,

President Paino invites you to join him for Conversations with President Paino, formerly known as Coffee with the President. These sessions will offer informal opportunities to share insights and engage in candid discussions that are aligned with our community values and in support of making University of Mary Washington the best it can be. Occasionally, the sessions may focus on a particular issue facing us or may include other leaders who represent areas critical to institutional progress.

Sessions will be offered at the following dates and times:

  • Monday, October 4                         10:30-11:30 a.m.
  • Wednesday, October 13                3-4 p.m.
  • Thursday, November 11                 2:30-3:30 p.m.

More information will be forthcoming.

Thank you.

Office of the President