The following message is from the Office of Administration & Finance:

The following space and lot reservations will be in effect through July 25 

• The Fairfax parking lot will be reserved from 8:00 a.m. until 5:00 p.m. for the UMW Foundation Retreat on Wednesday & Thursday, July 24 & 25, 2024.
• Eleven spaces will be reserved from 8:00 a.m. until 5:00 p.m. in the George Washington parking lot for the Board of Visitors Retreat on Thursday July 25, 2024.

Parking for faculty and staff will remain available in all other designated and unreserved faculty and staff lots.  Please contact Parking Management with any parking related questions: parking@umw.edu, 540/654-1129.

As a reminder:

• Accessible parking spaces are available in all open lots to any vehicles with DMV-issued accessible placards or license plates.
• The UMW Police Department provides escorts when needed and may be reached at ext. 1025. Please visit the Safety Escort webpage for more information.

For a calendar view of lot reservations visit the Parking Lot Reservations Calendar webpage.

The following message is from the Office of Emergency Management & Safety: 

UMW’s contractor for fire systems (Convergint) and fire sprinklers (VSC Fire Sprinkler testing) will be completing inspections and performing routine maintenance of the systems in all buildings on the Fredericksburg, Stafford and Dahlgren Campuses, starting the second week of July. The work is expected to continue through mid-August. Disruptions should be minimal.

The starting schedule is posted online, and we’ll share updates there. Signs will be placed on the entrances of each building the night prior to the inspection and testing to indicate when the work will take place.

For academic and administrative buildings, work will be concentrated in the early morning, prior to classes and business hours but may take place from 6 a.m. to 5 p.m. You may hear one short ring of the alarm when the inspection is complete, as it is part of the required test.

In residence halls that are occupied this summer, work will take place after 9 a.m. and the contractor will be accompanied by a staff member in occupied buildings. Again, you may hear one ring of the alarm as the test wraps up in a building.

If you have any questions, please contact Director of Emergency Management and Safety Brandy Ellard at bellard@umw.edu.

Life Coach Susan Coleman

UMW’s Women’s Leadership Colloquium presents its next Coffee Talk event on Tuesday, Aug. 13, from 8 to 9 a.m. at 718 Venue, 718 Caroline St., Fredericksburg.

Parking is available at Riverfront Park, George Street Lot, Sophia Street Parking Deck and along Caroline Street.

Attendees will receive a 10% discount on coffee from Italian Station when they mention they are there for the Coffee Talk session.

Register for the August Coffee Talk

Join us at August’s Coffee Talk as we continue our book discussion on Broadcasting Happiness by Michelle Gielan, who headlined our 29th annual Women’s Leadership Colloquium last November! This continued discussion will be led by Susan Coleman, Life Coach and recipient of the 2023 Patricia Lacey Metzger Distinguished Achievement Award.

Early in her career, Susan Coleman set herself apart as a leader in the financial sector, serving in pivotal roles as a business development officer, branch manager and vice president at Wachovia Bank. Her responsibilities included overseeing branch offices throughout Richmond and Fredericksburg.

As her professional journey continued, Coleman’s impact extended to marketing, business development and staff development across various organizations, including Bankers Title of Fredericksburg and National Bank of Fredericksburg, where she provided regional executive leadership and oversight in multiple local territories. Additionally, she served as chief executive officer of Salem Fields Community Church, motivating pastors, directors and managers through leadership development, mentoring and coaching.

Taking a significant turn toward community health, wellness education and marketing, Coleman held several key positions during her tenure at Spotsylvania Regional Medical Center. She served there as regional site coordinator for the Edward Via College of Osteopathic Medicine, and as director of professional development, education and volunteers, marketing and communications, and business health.

She also ventured into life coaching, becoming a credentialed John C. Maxwell leadership coach, speaker and teacher, and forming Susan J. Coleman Coaching Services, where she guides individuals toward financial freedom, leadership development, career advancement and personal development.

A graduate of the Fredericksburg Regional Chamber of Commerce’s Leadership Fredericksburg, Coleman continues to serve as a mentor in the program. She has contributed thousands of hours to community service, engaged with local churches and organizations, and demonstrated a dedication to lifelong learning.

Join us for our second annual Datapalooza (unveiling insights on data gathered at UMW in 23-24). Open to all faculty and staff.

Where: Hurley Convergence Center
When: Monday, August 19^th  (afternoon)
What:  A time to take a breath, hear about data collected at UMW last year, and brainstorm about how that data might be useful to you (last year’s schedule can be found here).

Many of the presenters will be the same, but if YOU have some data you would like to present, please let me know of your interest in doing so.

 Thanks!

Debra Schleef
Associate Provost for Institutional Analysis and Effectiveness

Employer registration is now OPEN for our Fall Career & Internship Fair! Please share with any organizations interested in connecting with UMW students this fall. Register online. 

Save the date for the 30th annual Women’s Leadership Colloquium @ UMW. The daylong event will take place on Thursday, Nov. 7, at the Chandler Ballroom in the Cedric Rucker University Center.

The annual Women’s Leadership Colloquium @ UMW brings together professional women from all walks of life to learn and grow together.

The following message is from the Chief of Staff:

Campus Colleagues,

It is with great sadness that we share the passing of Zachary Hatcher, former executive director of development at UMW. Zach and his partner Chris Kucera died Monday night in a single-engine airplane crash at Long Island MacArthur Airport. News is just being shared after this tragedy, and we’ll update our campus on ways to connect and remember our former colleague as services are scheduled. For those seeking additional support, please remember that the Employee Assistance Program, which is available at no cost with state employee health insurance plans, may be accessed through the Human Resources website. Any students coping with this news can access TimelyCare from anywhere they are this summer.

Zach had recently been appointed CEO of the Community Foundation of the Rappahannock River Region after many years as senior director of development for the Chesapeake Bay Foundation. He previously worked in the Fredericksburg region, for six and a half years at UMW and as executive director of the Fredericksburg Area Health and Support Services (FAHASS) prior to his work on campus. In each role, his leadership and enthusiasm advanced so many important initiatives and organizational missions.

At UMW, Zach served as senior director of corporate, foundation and individual giving – a program he helped to build. He advanced into the role of executive director of development, where he led fundraising efforts for Arts & Culture initiatives and was instrumental in the development of the Beyond the Classroom endowment. He’s known for being an expert in volunteer leadership, and his colleagues recall how he strived to leave a place better than he found it. Thanks to this approach, his impact at UMW will live on for decades to come.

Zach and Chris also renovated historic properties, known online and by many colleagues and friends for their hospitality at their White Plains Farm in King George County. His voice is recognizable and resonates with many as co-host of the Art Snap podcast.

Our sympathies and support go to his family, as well as members of our campus community who worked closely with him and benefitted from his work and generosity. He will be dearly missed.

Jeff McClurken
Chief of Staff

Dear Colleagues,

It is time again to review existing telework agreements and make any needed changes.  Any employee (other than teaching faculty) who engages in any amount of telework must have a telework agreement in place.  In an effort to reduce the amount of time it takes to complete and return new telework agreements, UMW has decided to roll existing telework agreements into the new fiscal year as long as no changes have been made. Supervisors should review all existing telework agreements and do the following:

• If the approved number of telework days has not changed from the previous agreement, supervisors should complete and sign the Telework Confirmation Form and return it to HR.
• If there is a change to the number of approved telework days, a new telework agreement must be submitted, per the guidelines below.

New telework agreements must be approved by supervisors and turned in to HR before teleworking may begin.

For Classified employees, UMW has the authority to approve telework for one day per week; state level approval is required for telework schedules of two or more days per week. A fillable version of the state’s standard agreement is attached below – please use this version of the form (rather than the version on DHRM’s website or any others that may come from the Commonwealth). Please see below for next steps.

Action Items for New or Updated Agreements:

·         Classified Employees: Complete the new Classified Telework Agreement and name it based on the following: LastNameUMW1 or LastNameUMW2 or LastNameUMW3 – the numbers represent the number of telework days per week (use 3 for three or more days per week). Typing your name in the signature box on the form sufficiently documents your signature.

·         AP Faculty or Wage Employees: Complete the Non-Classified Telework Agreement form and sign it.

·         Email your completed form to the following simultaneously:

o    Your supervisor;

o    Your Cabinet Vice President;

o    Human Resources at Telework@umw.edu. Agreements for 2 or more telework days per week will be forwarded to the Secretary of Education’s office.

*If you do not know your employee ID, please contact Deborah Burton in HR (dburton@umw.edu).

·         Supervisors and Cabinet: notify all parties immediately if a telework agreement is not approved or needs modification.

Please also visit the Telework Policy and Procedure webpage for helpful information and resources about telework and flexible work schedules.

Beth Williams
Executive Director for Human Resources
540 654-1294
bwilli22@umw.edu

Dear Colleagues,

We are excited to announce the PageUp Performance Management system will launch tomorrow, and training opportunities start this week!

Please read below for further information; instructions for navigating the system are attached and include sample screen shots.

Training on the new system will be offered virtually on the dates listed below:

No registration is required

When the system launches, you will receive an email message like the example below:

 Hello Supervisor,     

Welcome to Sammy D. Eagle’s Performance Plan.

This is where you and Sammy will review the position description and will set performance objectives and goals/activities for the coming year. The process focuses on helping you set clear objectives for the coming year and provides the opportunity for two-way communication about Sammy’s position description, performance, goal setting, values, and professional development.  

Professional development helps employees continue to not only be competent in their profession, but also excel in it. Professional development should be an ongoing process that continues throughout an individual’s career. Consider their career objectives for the coming year.

What you need to do now:

Review, discuss, set, and agree upon Sammy’s position description and goals for the coming year.

After you and your employee meet, login to performance review and click the “I agree” button to move to the next step in the process.

What happens next:

After you and your employee meet, Sammy will receive an email to login to the performance review to complete their self-assessment. 

You will be notified in an email once this action is complete. 

Thank you
Human Resources

Emails will be sent following each completed step to alert the next person in the process they have a task due.

Please read below for steps, due dates, and guidance.

System Access: 

The PageUp Performance Management system is a separate URL from the PageUp Recruitment system.  You will use your UMW credentials to login.

Performance Cycle

A/P Faculty:  June 25 – June 24 the following year

Classified Staff:  October 25 – October 24 the following year

Evaluation Due Dates:

History and Moving Forward

 A/P Faculty:

The Review period was completed late last year.  Supervisors were able to complete the review in Careers or via paper.

The 2023–2024 evaluation will be completed in PageUp.  Goals for the upcoming year will be entered in the 2024-2025 process.

Classified Staff:

We will launch the Classified Performance Management process in October.

We did not complete the evaluation for the 2022-2023 Review Cycle in Careers. Supervisors and employees may enter comments for 2022–2023 in the 2023–2024 process.

2023–2024 evaluations will be completed in PageUp.  Goals for the upcoming year will be entered in the 2024-2025 process.

Steps in the 2023-2024 Process

Steps in the 2024-2025 Process

Additional Guidance/Instructions:

Resources can be found on HR’s website.

For assistance, contact Terri Arthur at tlockhart@umw.edu or 540-654-2051.

Thank you,

The Human Resources Team

Beth Williams
Executive Director for Human Resources
540 654-1294
bwilli22@umw.edu