June 21, 2018

Death of Retired Staff Member Mary Kemp

The following message is from the Office of the Provost:  

Mary Ivy Kemp, who worked at Mary Washington from 1971 to 2005, died on Friday, June 15, after a long struggle with leukemia. She began her time at Mary Washington as an administrative assistant in the Dean’s Office and eventually transitioned to the Office of the Registrar, rising to the position of Assistant Registrar for Degree Audit. She was universally respected and greatly admired for her meticulous attention to detail and for her flawless preparation of senior check sheets. Thanks to Mary, students and their faculty advisors knew exactly what was needed to meet all graduation requirements. For the majority of her career, Mary manually prepared every student’s check sheet and did so without the assistance of computer programs.  

Mary was a kind and generous person who will be deeply missed by all who knew her. She is survived by her husband, Professor Emeritus of English J. William Kemp, and a sister, Linda, in Jackson, Mississippi. Mary will be cremated in Fredericksburg and her ashes sent to Jackson, where she grew up. A memorial gathering will be held for the family at a later date in Jackson.

Expressions in her honor and memory may be made by donations to Hope House (loisannshopehouse.org).


Volunteers and Video Submissions Needed for Common Experience

We’re looking for volunteers and video submissions for UMW’s 2018-2019 Common Experience, Dear Evan Hansen and the accompanying soundtrack.

The Common Experience is one of the first opportunities to engage incoming students with the rest of the UMW community;  this shared intellectual experience can promote critical exchange of ideas and create a sense of community, and we’re looking for volunteers.

We hope you will join the discussion from 9 a.m. to 11 a.m. on August 24.  First-year students from the same FSEM course will discuss the book with one or two faculty, staff, administrators, or upper class students.  We will provide questions and supporting information in advance to help guide the discussions.

If you would like to volunteer to co-facilitate a discussion group, please indicate your interest on the following Google form https://docs.google.com/forms/d/1dpPN3gDNSfRPv5sdNrZIRhuMcZobG-jSP23QJ49rINQ/edit?ts=5ad8aae3.  If you have any questions about the discussions, please contact Kelli Slunt, kslunt@umw.edu.

We would also would like to create a video of UMW community members singing “You Will be Found” from the Dear Evan Hansen soundtrack.  Piano accompaniment for your recording is available at https://www.youtube.com/watch?v=-wfaBzHd5QA.  A copy of the sheet music can be found at https://dearevanhansen.com/wp-content/uploads/2017/11/You_Will_Be_Found_Vocals.pdf.

We still need video footage to make this project a reality.  We are going for the virtual choir effect and individuals or groups can submit either the complete piece or excerpts from the song.  If you are interested in providing footage, please contact Anand Rao, arao@umw.edu.

Featuring a high school student with a social anxiety disorder who struggles to make social connections, Dear Evan Hansen is a 2015 stage musical with music and lyrics by Benj Pasek and Justin Paul, and a book written by Steven Levenson.

The musical premiered in Washington, D.C. in 2015 and opened on Broadway in 2016. Dear Evan Hansen’s original Broadway cast recording entered the Billboard 200 at number eight in February 2017.

Thank you in advance for your support of the 2018-19 UMW Common Experience.

Please Take Our Procurement Services Survey

Procurement Services Wants Your Feedback!

Please take a few minutes to complete our Customer Service Survey! When are we making your day?  Where do we need to improve?  Please share your constructive feedback with the Procurement Services team.

Banner downtime

The following message is from the Finance Office:

Fiscal year end is approaching; that means year end processing, which means system(s) downtime. Please mark your calendars: Banner will be down from 2 p.m. Friday, June 29th until noon Sunday, July 1. This downtime will impact the Banner production environment, including SSB functionality and any system exchanging data with Banner.

For additional information, refer to the End of Year System Down Time site.

Finance will make every effort to have the systems restored as quickly as possible. We appreciate everyone’s cooperation and patience.

Please contact tess@umw.edu with any questions.


Overtime Leave annual election

The annual election of overtime leave for non-exempt employees will open on Wednesday, June 13th and will close on June 27thThe earning of overtime leave will start with the pay period beginning July 10th for those who elect to receive overtime leave in place of overtime pay.

The guide to the Overtime Leave Election Process is posted on the Payroll Website.  MyTime training is available daily if you need assistance.  Please contact tess@umw.edu to schedule training.

If you are currently receiving Overtime Leave, you will continue to do so unless the Compensation Method is updated by your supervisor during the election period noted above.

Supervisors, please ensure your non-exempt employees have this information.

All MyTime concerns should be directed to the UMW Helpdesk at 2255.

Thank you.

Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance

University of Mary Washington


540-654-1168 – fax


1301 College Avenue


Fredericksburg, VA 22401


Orientation Parking Restrictions, June 13 to 27

The following message is from the Office of Parking Management:

Greetings Campus Community,

UMW will welcome all incoming first-year and transfer students, and their families, to campus for Summer Orientation June 13 through 27, 2018.

Orientation is a mandatory experience committed to making students and their families feel welcomed, involved and connected to the University. Your support in this mission is greatly appreciated.

During Orientation, the following parking lot reservations will apply:

Orientation student and guest parking only:

June 13, 18, 19, 21, 25 and 26, 2018.

· GW lot
· Inbound/OutboundDouble Drive
· Jefferson Square
· Randolph/Mason
· Russell/Marshall
· Thornton Lot

Reserved lot signs will be in place beginning June 12, 2018.
Throughout the Orientation event, faculty and staff may park in the following lots:

· Battleground lot located off Hanover Street
· UMW Campus side of College Avenue
· William Street commuter lot located on the corner of William Street and Sunken Road
· Alvey parking deck located off Route 1

NOTE: Accessible parking spaces remain available to those who are eligible to use them.

Contact Jean Elliott in the Office of Parking Management at 540-654-1129 or jelliot3@umw.edu with questions.

Thank you for your support throughout Summer Orientation 2018!

Jepson Construction Announcement

The following message is from the Office of Facilities Services: 

Asphalt paving work at the Jepson Science Center begins Monday, June 11, and will continue through the week.

The work area is the unpaved portion of the south access road between College Avenue and the Simpson Library parking lot. The road will remain open during the work: Please be aware of flaggers for directions through the area. This schedule is weather dependent.

Please contact Les Johnson at 540-654-2100 or ajohnso3@umw.edu with questions.



Pay Date for Full-time Employees is July 2

Attention full-time employees:

The pay date for the 6/10/18-6/24/18 semi-monthly pay period is July 2, 2018, not June 29th. Due to fiscal year end, the pay date is the first business day of July. If you have any automated payments established with your bank (mortgage, credit card, etc.), please review their transmittal dates to ensure you have sufficient funds.

The full-time pay dates are established by the Virginia Department of Accounts Payroll Operations.  The Pay Calendar for Full-time Employees 2018 is posted on the UMW Payroll website.

You may contact Payroll@UMW.edu with any questions you have regarding this notification.

Performance Management Tasks Due

The following message is from the Office of Human Resources:

The 2017-2018 Performance Management A/P Faculty and Classified programs both have some tasks that will be due coming up!

Upcoming performance management tasks:

For Task Open Date   Due Date
Classified 6-Month Check-In June 15, 2018  July 19, 2018
A/P Faculty Self-Assessment June 1, 2018 June ​18, 2018


Final evaluations due:

Performance Evaluation Due Performance period being evaluated
Classified October 24, 2018 October 25, 2017 – October 24, 2018
A/P Faculty August 24, 2018 June 25, 2017 – June 24, 2018


What is required?

Supervisors and employees will log in to Careers with their UMW credentials (NetID and password) to complete tasks due. Supervisors and employees will receive email messages when they have tasks to complete.

Open Labs:

We can walk you through the process or help you complete your tasks. No registration is required – first come first served.

Date Time Location
June 5 9:30 – 11:30 HCC – Room 130
June 13 9:30 – 1130 HCC – Room 130
July 9 9:00 – 11:00 HCC – Room 130
July 24 2:00 – 4:00 HCC – Room 130
August 8 9:30 – 11:30 HCC – Room 130
August 16 9:30 – 11:30 HCC – Room 130



Please refer to the Performance Management website for additional information, applicable forms and guidance on completing the Performance Evaluation process in Careers.

Please contact Terri Arthur (tlockhart@umw.edu or ext. 2051) with any questions.


Message from Human Resources

To:  457 Deferred Compensation, Hybrid and DCP Participants 

Our Plan Specialist will be on campus in GW106 on the following days for 2018, please click the link and register for you appointment:

  • Friday, June 1,
  • Wednesday, Sept.12, and
  • Thursday, Dec. 6

Registration can be made at: https://icmarc.secure.force.com/events?SiteId=a0lf1000006PZv8AAG. 

Hybrid Retirement Plan:

The June 15 deadline   for Hybrid Voluntary Contribution Changes is around the corner. 

Why You Should Be Saving

Employer Match – Consider boosting your voluntary contribution amount to 4 percent. If you save 4 percent, you’ll receive 2.5 percent in employer matching contributions!

Tax Savings – Taxes are deferred on both contributions and earnings, allowing you to pay less in taxes now.

Members can make changes to their voluntary contributions each quarter. The cut-off date for changes to an account is 4 p.m. ET on the 15th of the month prior to the next quarter. (For example, members must request the change by 4 p.m. ET on June 15 in order to be effective in the first payroll of July.) If the 15th is not a business day, the deadline will be 4 p.m. ET on the next business day after the 15th.

One-on-One Consultations with our Plan Specialist include the following and will help you gain awareness of the benefits of the defined contribution plans:

  • Managing your account online
  • Reviewing your contributions
  • Investment awareness
  • Beneficiary review

Great News!!!  Introducing the new VRS DCP mobile app!!

This app offers you the opportunity to manage and boost your investment knowledge on the go. The app is for iPhones, Android smartphones, and tablets. 

Download the VRS DCP Mobile app now! 

There are many paths you can take to achieve financial prosperity. It is never too late to review your retirement contribution choices.  Whether you increase your contributions once a year or whenever you receive a pay raise, VRS Defined Contribution Plans (DCP) will help you exercise good financial judgement by supplying you with an overall understanding of your investment options. Take a moment to plan for tomorrow, today.

VRS Defined Contribution Plans Educational Seminars are currently being held around the state of Virginia. The meetings are open to employees eligible to participate in the VRS Defined Contribution Plans. Our group meetings address the highlights and features of our plans, overall investment options, and distribution strategies for those employees approaching retirement  Advance registration is requested for all sessions and individual consultations. Also, our Investor Services Team is available between the hours of 8:30 a.m. – 9 p.m. Monday through Friday at 1-877-327-5261 (Option 1) to assist with participant concerns.

To register for the meeting(s) for the 457 Deferred Compensation, including ROTH  and Virginia Cash Match Plans, please click here

To register for the meeting(s) for the Hybrid Defined Contribution Plans, click on the following link View Hybrid Retirement Plan group seminars and one-on-one consultations

VRS Defined Contribution Plans (DCP) are currently conducting Live Webinars on a regular basis throughout the year for you. The webinars are open to all employees eligible to participate in or currently participating in one or more of the VRS Defined Contribution Plans. 

Adventure Awaits One and All!! 

The RealizeRetirement® Adventure Tour is coming your way! The tour invites you to visualize your future after you retire.  Explore interactive ways to think about your future.  You will have the opportunity to experience the following:

ü  A Mobile Escape Adventure with a Public Sector Retirement Twist – Try our completely new, dynamic, and interactive experience featuring a mobile escape adventure 

ü  Get Yourself On Track – Play ICMA-RC’s digital Hidden Objects game and get yourself on track

ü  Learn More at the DCP Info Booth – Local specialists will be onsite to answer your questions, share information and set up future consultations

ü  Enjoy Fun Activities! – Other activities… all with a focus on engaging and inspiring government employees

To learn more about making your retirement dreams a reality and a list of the tour dates, click here. 

Here is the link to our Upcoming 457 Deferred Compensation and Virginia Cash Match Live Webinars as well as Upcoming Hybrid Defined Contribution Component Live Webinars that will assist with the overall understanding of the plans. 

Additional informational links:

COV 457 – http://www.varetirement.org/dcp/plan-info/overview.html

COV Roth 457 – http://www.varetirement.org/dcp/plan-info/roth-contributions.html

COV Cash Match- http://www.varetirement.org/cashmatch/plan-info/overview.html

Hybrid Retirement – http://www.varetirement.org/hybrid/plan-info/plan-provisions.html

DCP – http://www.varetirement.org/orphedcp/plan-info/overview.html