January 27, 2021

Winter Business Services eUpdate

Business Services


Store Open

The University Bookstore remains open Monday-Friday, 8 a.m. – 4 p.m, and Saturday, 11 a.m.-4 p.m. Prior to February 1, anyone that wishes to shop in person will need to call the Bookstore’s main number, (540) 654-1017, once they arrive at the front doors of Lee Hall, and a staff member will let you in.


For current offers, visit the Bookstore’s homepage for the most up-to-date sales offerings: https://umw.bncollege.com/shop/umw/home.


University Dining in the New Year

Please welcome Chef David Schneider as Sodexo’s new General Manager for University Dining!

Read more about the University Dining Team at Spring 2021 Staff Update.

  • “Eagle Meals To Go” at the Eagle’s Nest Market!
  • Grubhub pre-ordering at every dining location!
  • Special promotions for UMW faculty and staff!
  • UMWTeams text group for faculty and staff!

Check out these special offers on our Faculty & Staff Info Page.

University Dining would like to thank everyone for the partnership and support through the Fall semester.  We look forward to the continued collaboration and success in the Spring semester.

– General Manager David Schneider and the University Dining team.


Return to Campus

The EagleOne Card Center staff will distribute EagleOne cards to new on-campus students when they move in on January 30-31, from 10 a.m.-6 p.m. Cards can be picked up in the Card Center.

The Card Center will be open for walk-ins the first week of in-person classes, February 1-5. For the remainder of the semester, appointments can be requested for weekdays 9 a.m. – 4 p.m. Appointments can be made through the website or by emailing eagleone@umw.edu.

All times are subject to change. Visit the EagleOne website for the most up-to-date information.

Off Campus Merchants

Faculty and staff can use their EagleOne card at many off-campus locations. See the EagleOne website for complete listing.

Parking Management

Return to Campus

Beginning February 1, office hours for the 2021 spring semester will be by appointment weekdays from 8 a.m.- 4 p.m. Please call ahead at (540) 654-1129 to schedule an appointment.

Post Office

Inbound Mail

While campus remains under COVID-condition operations, non-USPS carriers will continue to be asked to drop off packages at the UMW Post Office rather than at offices. When packages are delivered to the Post Office, recipients will receive a notification from donotreply@iofficecorp.com when they are ready for pickup.

There are occasions when non-USPS carriers might deliver to a building or office instead of the Post Office. If you receive a package not intended for you or notice an unattended package in your building, contact us and we will make arrangements to get the package to the intended recipient.

Have you been expecting a package? Use the tracker: if it indicates that the package was delivered to the UMW Post Office, contact us and we will locate it for you. If it was delivered elsewhere, please contact the courier directly.

Outbound Mail

Outbound mail leaves campus daily at 4:30 pm. Exception: Saturday & Sunday

UMW retains 100% of the sales of non-postage mailing supplies purchased at the UMW Post Office.

Postage Increase

The USPS post office has announced a request for a postage rate increase.  If approved, the increase will go into effect Jan 24, 2021. Full information can be found here: https://about.usps.com/newsroom/national-releases/2020/1009-usps-announces-new-prices-for-2021.htm

Questions or concerns? Please reach out to 654-1049.


UMW Spring Semester 2021 Announcement

A message from the COVID-19 Co-Coordinators:

To members of the UMW Community:

We hope this message finds you well as we begin this new year and that you have had a safe and healthy holiday season. We are excited about the start to the spring semester and students’ return to campus and have some important updates to share regarding the next few weeks.

Throughout the winter break, the COVID-19 Implementation Team has been in close contact with local public health and health care officials, as well as colleagues around the Commonwealth. We are carefully monitoring the recent surge in COVID-19 cases, a rising number of hospitalizations, an increase in the positivity rate and the overall strain this is placing on our regional health care providers. We have been informed that area hospitals, as well as those up and down the I-95 corridor, are either at or beyond capacity.

And while the longer-term news is quite good with the promise of multiple vaccines on the horizon, the situation on the ground at this time, and for the next few weeks, is very fluid. Current projections have identified a post-holiday peak in cases at the end of this month or early next month. It is simply too soon to tell where things will stand on January 25, our planned first day of on-campus instruction.

Consequently, and in an abundance of caution, we will delay our return to campus for the spring semester by one week.

  • All spring-term classes will start remotely on January 25 as previously scheduled, however the first day of on-campus instruction will now be February 1.
  • Where possible, employees – as determined by departmental needs in conversation with their supervisors – will continue telework through the end of January and campus buildings will remain locked until February 1.
  • Move-in for residential students will be pushed back by one week until January 30-31. Further details for residential students will be provided by Residence Life. Students with extenuating circumstances should contact the Office of Residence Life.

We will continue to monitor the situation and adjust accordingly. If worst case projections materialize, we may need to revisit these plans in order to provide a bit more time to get past the current crest of cases. By January 20, we plan to announce any additional revisions or confirm the February 1 return to in-person instruction and prior move-in information.

Sign-up information for COVID-19 testing for both residential and off-campus students will be distributed at that time. While this delay is not something any of us wished for, we make these changes with the firm belief that the worst of the pandemic will soon be behind us and UMW’s return to some sense of normalcy is in sight.



Jeff McClurken and Tim O’Donnell
COVID-19 Co-coordinators

Public Health Emergency Leave (PHEL) Update

Public Health Emergency Leave (PHEL) will be available for the duration of the Public Health Emergency declaration. Full-time employees may be eligible for up to 80 hours of PHEL beginning January 10th, the start of the new leave year (the 160 hours will end on January 9, 2021). Please note that the federal FFCRA leave expired on December 31, 2020.


Expanded WW, Weight Watchers Reimagined, Offerings Now Available

Expanded WW, Weight Watchers Reimagined, Offerings Now Available

Dear State Employees:

Weight Watchers (WW) and the Commonwealth have a fantastic NEW partnership expanding a 50% discounted WW membership to all employees, spouses and adult dependents. Participation no longer requires enrollment in a state health plan or specific WW username.

WW’s customized program starts with a NEW personal assessment that gets to know the whole you, to give you an even more personalized weight loss plan. Plus, a holistic view of food, activity, and sleep for a plan that fits your lifestyle.

With WW, you’ll gain access to the Commonwealth’s private virtual WW Workshops where you and your colleagues will get weekly weight-loss guidance and support from a WW Coach.

To sign up or learn more, visit: WW.com/us/CommonHealth

All Commonwealth of Virginia employees, spouses, and adult dependents (18+) are eligible for an upfront 50% discounted WW membership.

The Special Monthly Pricing and The Commonwealth of Virginia discount per month is not open to retirees, their spouses and dependents, wage employees or The Local Choice members.

Change in External Funding Procedures

To all UMW faculty and staff:

Established UMW policy is that all proposals for grants, fellowships, contracts, or agreements to be funded by ANY external funding entity (government, business, foundation, etc.) must receive prior approval from appropriate UMW officials BEFORE the proposal is submitted. To make this process work effectively, the person interested in seeking funding must make initial contact to indicate that a proposal is in the works.

Dr. John Morello has been the initial point of contact regarding prior approval for all external funding. Because John is retiring, we are making adjustments in this process. Effective immediately, all faculty members interested in submitting proposals to external funding sources should first contact the Associate Dean in their College to indicate their intention to seek external funding project support. All staff members should contact Julie Smith, Associate Vice President for Finance.

In cases where the institution’s Authorized Organizational Representative (AOR) must submit the proposal on behalf of the institution, such as NSF grants and any federal grant processed through Grants.gov, Julie Smith is now serving as UMW’s AOR.

Individuals who have existing externally funded proposals should work with Julie Smith and Tony Dahm, Director of Accounting, to manage the financial or other administrative matters pertaining to those proposals.

Complete details about the procedures and policies governing external funding proposals are still found at the External Grants and Funding web site, which has been updated to reflect the necessary changes required to support the new procedures.

If you have any questions, please contact your Associate Dean (faculty), Julie Smith (staff) or me.


Nina Mikhalevsky


2020 Annual Security Report Announcement

The following message is from UMW Public Safety.

The University of Mary Washington’s Annual Security Report has been published for 2020. This report includes statistics for the previous three years concerning crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Mary Washington, and on public property within or immediately adjacent to and accessible from the campus.

Also included is information that addresses UMW’s policies, procedures and programs concerning safety and security. For example, policies for responding to emergency situations and sexual offenses or sexual misconduct are included.

You may obtain a copy of this report at the UMW Police Department at Brent Hall, phone number 540-654-1025, or by accessing the following website: https://www.umw.edu/police/2020-annual-security-report/

If you have any questions regarding this year’s Annual Security Report, please contact Chief Mike Hall by email at mhall2@umw.edu.


Changes Coming in Spring 2021

A message from the COVID-19 Co-coordinators.

Return to Campus in Spring 2021

As we reflect on the experience of this most unusual fall semester, especially the ten-week on-campus period, we are encouraged by the UMW community’s commitment to public health measures and compliance with the University’s COVID-19 policies and protocols. Together, the UMW community – students, staff and faculty — did a great job! Because of your hard work and shared sacrifice, we were fortunate not to face the challenges that we have witnessed on other campuses.

Successful completion of the Spring 2021 semester will require us to do it again by recommitting to the things (including MMDC!) which limit the spread of the coronavirus in our community. And though the news on the vaccine front is encouraging, anticipated vaccination projections are unlikely to be cause for a return to normal operations during the spring semester. The prospects for normalcy appear much brighter for Fall 2021.

Consequently, our spring 2021 return to campus plan will be very much like the fall of 2020. The highlights are as follows:

  • Academic Calendar: The academic calendar for Spring remains as announced. The first day of classes will be Monday, January 25, there will be no Spring Break, and the 2021 scheduled Commencement will immediately follow exams on Saturday, May 8. There will be two planned days with no classes on Wednesday, March 10, and Tuesday, March 16. All classes will be cancelled on those two days. A three-week January term has been added for this year only, given the delayed start previously announced.
  • Course offerings and classrooms: January and spring term course schedules can be found at the Registrar’s website. January term courses will be fully online. Spring course modalities will be very much like fall term offerings (approximately 60% online, 25% hybrid, and 15% face-to-face). Classroom setups, configurations, and room capacities as determined by 8 feet for social distancing will remain in place for the spring.
  • Enhanced testing: The most significant change for the spring semester will involve an increase in testing as a result of increased availability and a change in public health recommendations since the fall regarding the efficacy of testing asymptomatic individuals by institutions of higher education. This will include (1) entry testing for every residential and commuter student who intends to access campus in the spring semester, (2) increased prevalence testing which will more than double the number of prevalence tests administered in fall 2020, and (3) exit testing for students who seek it at the end of the semester.
  • Move-in and entry testing: Returning residential students are scheduled to move back on either Saturday, January 23 or Sunday, January 24. New students will move-in Thursday, January 21. Testing will take place in the Anderson Center and a negative rapid antigen test will be required for access to UMW residence halls. Sign-up information will be distributed by January 5.
  • Off-campus students and entry testing. All students who live off-campus but who wish to access campus for class or utilize campus facilities (e.g. the HCC, Fitness Center, University Center, Library) will be required to take an entry test which will be available in the Anderson Center on Monday, January 25 and Tuesday, January 26. Sign up information will be distributed by January 5.
  • Gathering limits: Gathering limits, which were stated as ten people by UMW policy (outside of in-person class activities) in the fall semester, will remain in place for the foreseeable future.
  • Returning to Fredericksburg: This spring, the entire campus will need to renew its commitment not to travel or attend functions in which individuals from multiple households come together. Nearly every one of the positive cases to appear on campus in the fall were traced to travel and large gatherings.
  • Daily attestation: All students and employees are expected to complete the Eagle Health Survey as in the fall. Between now and January, the survey will continue to be distributed (without follow-up messaging or tracking). Full attestation and follow up will resume for employees on January 4 and January 7 for students.
  • Training and education: All students and employees are expected to complete a new educational and training module which applies for the spring semester. Employees will receive information for completion on January 5 and students will receive this information on January 7.
  • Indoor dining: The tents on Ball Circle have been removed due to the risk of snow, and most dining will continue to be “grab and go.” However, UMW Dining has been working to provide some limited indoor seating capacity in the UC where students can reserve a space to have a socially distanced meal with members of their family unit.
  • Family unit: For Spring 2021, a “residential” or “family unit” will be defined as two or more students who live together in a residence hall room, suite, apartment unit, or house on or off-campus and they are generally limited to no more than four people.
  • Those living in family units are committed to each other’s health and safety and actively strive to protect the “family” by minimizing risky behaviors. While good hygiene and regular monitoring through daily attestation in the Eagle Health Survey are always required, social distancing and face coverings may be relaxed within a unit when in private settings or when dining in approved locations.
  • Functional groups used by athletic teams are not considered family units, although some student athletes within an athletic group may be in the same residential unit.
  • Outdoor spaces: Because there is compelling evidence that outdoor transmission of COVID-19 is much less likely in controlled settings, outdoor spaces on the Fredericksburg campus will continue to be upgraded to support small, socially distanced gatherings.
  • Travel restrictions: Current travel restrictions will remain in place through at least April 30, including limitations on the number of individuals in vehicles (one) and a prohibition on use of state funds for overnight travel.
  • Updated “Things you CAN do!”: As we heard from students this fall, we spent a lot of time talking about what cannot or should not be done. Known as The List, we will continue to publicize in a centralized location and across various platforms awesomely cool things students can do this spring!

Jeff McClurken and Tim O’Donnell (COVID-19 Co-coordinators) & the COVID-19 Implementation Team

Campus Dining Services Survey

Customer Dining Survey
December 2020

In the fall of 2020, UMW hired campus dining consulting firm Porter Khouw Consulting, Inc. (PKC) to assist the university with its efforts towards continuous quality improvement in Dining Services. As part of this process, PKC has developed a survey designed to understand your current dining habits. The survey content is based on market research that PKC conducted while recently on campus.

Please use this URL to access the survey: https://www.surveymonkey.com/r/UMWFacultyStaffDining. Complete and submit your responses by December 18, 2020. Survey responses are anonymous.

Thank you for your time and consideration in helping to enhance Campus Dining services at UMW!



2020-2021 Holiday Calendar

The 2020 Fall and 2021 Holiday Calendar is provided below. Included are hours of leave granted by the Governor and other state holidays. President Paino has awarded recognition leave for your continued contributions and dedication to the University. If you have questions regarding this schedule, please contact the Office of Human Resources at X1214. (* indicates important non-holiday dates)

Thanksgiving Holiday 2020: Monday, November 23, 2020 thru Friday, November 27, 2020

Winter Holiday Break 2020: Monday, December 21, 2020 thru Friday, January 1, 2021

University Reopens 2021: Monday, January 4, 2021*

Martin Luther King Jr. Day: Monday, January 18, 2021

UMW Spring Break Day: Wednesday, March 10, 2021

UMW Employee Appreciation Day: Monday, May 10, 2021

Memorial Day: Monday, May 31, 2021

Juneteenth Day: Friday, June 18, 2021

Independence Day: Monday, July 5, 2021

Labor Day: Monday, September 6, 2021

Thanksgiving Holiday 2021: Wednesday, November 24, 2021 thru Friday, November 26, 2021

Winter Holiday Break 2021: Monday, December 20, 2021 thru Friday, December 31, 2021

University reopens 2022: Monday, January 3, 2022*

Additional Life Insurance Special Enrollment Period

The message below is from New York Life Insurance Company. You may recall they ran a special enrollment in 2015 and are running it again to deliver benefits to state employees through voluntary payroll deduction. A website has been dedicated for Virginia’s state employees as a substitute for the benefit fairs that aren’t happening this year. The message contains a link to a website where you can find information about New York Life’s benefits and request an agent contact you directly.


Dear State of Virginia Employees,

Protecting your family is what matters most to you, and it’s no different for us. Being an agent means being able to help families like yours. We want you to feel that you can rely on us for support.

Your window to add or increase coverage is open now. Your organization is offering all eligible employees a Guaranteed Issue Employee’s Whole Life insurance, which allows you to purchase cash value permanent life insurance to supplement your current benefit program. This life insurance protection has no medical exams, no medical questions, is available to your immediate family1 and will stay with you should you leave your employer, as long as premiums are paid when due.

To view more information on Employee’s Whole Life Guaranteed Issue, please click here (or the play button below).

To schedule your initial meeting, follow the link above and enter your contact information so one of our agents can contact you directly.  Please don’t hesitate to give us a call or e-mail with any questions or concerns you may have in the coming weeks.



Mark P. Riley, CLU, CLTC                              Albert “Rusty” Copland

New York Life                                                   New York Life

211 Mclaws Circle                                            4732 Longhill Rd. Suite 3201

Suite 1                                                              Williamsburg, VA 23188

Williamsburg, VA                                              Business: (757) 229-2054

Business: (757) 229-2900                                Fax: (757) 220-4830

mpriley@ft.newyorklife.com                         acopland@ft.newyorklife.com