July 3, 2022

UMW Condemns Nationwide Acts of Hatred and Gun Violence

Dear UMW Family,

Over the past weeks our hearts have been flooded with grief as we process the senseless loss of life from gun violence targeted toward communities of color. We send our deepest condolences to all people and communities that have been impacted by these unthinkable nationwide incidents.

We unequivocally condemn these acts of violence and hatred as they are in stark contrast to our community values. We know the trauma that these events have caused, particularly for those from BIPOC communities.

We are also saddened when violence comes to educational settings, as they appear to with striking regularity. Teaching and learning cannot happen in environments where fear, anxiety, and uncertainty occur. As a university founded as a teachers college, for over a century Mary Washington has placed teachers in K-12 schools. We stand in solidarity with educators across the commonwealth and our nation.

As you cope in the days ahead, we hope you will find solace and comfort in time spent with those closest to you. For students on or off campus, the Talley Center and James Farmer Multicultural Center are here to serve you.

The Talley Center for Counseling Services, in Lee Hall Room 106, is open until 5 p.m. today and from 8 a.m. to 5 p.m. Monday through Friday. You can also call (540) 654-1053 to make an appointment or for support. For more information please visit the Talley Center website here: https://students.umw.edu/counseling/

The James Farmer Multicultural Center (JFMC), in the University Center Room 319, is ready and able to provide social support. The JFMC is open until 5 p.m. today and from 8:30 a.m. to 5 p.m. Monday-Friday. For more information about the JFMC please visit https://students.umw.edu/multicultural/

For employees, grief counseling can be arranged through the Employee Assistance Program. More information about the program can be found here: https://adminfinance.umw.edu/hr/employee-relations/employee-assistance-program/

For the entire campus community, please also know that Associate Provost for Equity and Inclusion and Chief Diversity Officer Dr. Shavonne Shorter is here for you and can be emailed at sshorter@umw.edu.

Wishing you peace,

Troy D. Paino, President

Juliette Landphair, Vice President for Student AffairsJeffrey McClurken, Chief of Staff Paul Messplay, Vice President for Administration and Finance & CFOTimothy O’Donnell, Interim ProvostShavonne Shorter, Associate Provost for Equity and Inclusion & CDO         Susan Worrell, Interim Vice President for Advancement

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University Staff Council Nominations Due May 31

UMW STAFF: It’s time to elect the next group of University Staff Council members. This year 12 UMW staff members have been nominated for seven three-year positions (six classified and one wage). You can review the nominees, including their statements about what they would like to accomplish during their term, on the USC website. This information is also available in the ballot. After reviewing, please take a moment to vote.*  The 2022 election will close at 5 p.m. Tuesday, May 31, 2022.

Thank you for your time, support and thoughtful consideration of nominees for the USC.

*Voting is limited to UMW Staff members.

Maureen Aylward
Associate Director of Advancement Services
Office of Advancement
University of Mary Washington

Arabelle Laws Arrington ’41 Scholarship Opportunity for Children of UMW Faculty and Staff

Arabelle Laws Arrington ’41 Scholarship Opportunity for Children of UMW Faculty and Staff – June 30, 2022 Deadline

The Arabelle Laws Arrington Scholarship is a wonderful opportunity for UMW students who are the children of full-time faculty and staff who have been employed with UMW for at least 5 years within a teaching, administrative or classified position. Arabelle Arrington served as a member of the Board of Visitors from 1975 to 1983, was a member of the Alumni Association, and served as president of the Foundation Board of Directors. Mrs. Arrington left a generous fund from her estate, along with donations from alumni, parents, faculty and staff of the University to fund this opportunity. This scholarship is a awarded annually.

To be initially eligible for the benefit, the student must meet the University’s admissions requirements, be accepted as a degree-seeking student, be a dependent student, be enrolled full-time (12 credit hours or more) and maintain good academic standing (cumulative GPA of 2.0 or better). Students must demonstrate financial need by completing a FAFSA (Free Application for Student Aid) yearly along with the Online Scholar Manager application. The award is renewable and can vary in amount each year based on the students’ financial need and eligibility for other financial aid awards. The award could cover up to the total cost of in-state tuition and mandatory fees, however, room, board, books, and other college expenses or additional fees are not covered by this scholarship. This scholarship does not apply to the enrollment of faculty or spouses of staff members, non-degree seeking students, part-time students (less than 12 credit hours) or summer session enrollment.

This scholarship opportunity is administered by the Office of Financial Aid. Please contact the Financial Aid office for more details and to identify continuing student candidates or new students coming in for the fall semester by emailing finaid@umw.edu or by telephone at (540) 654-2468.

Gari Melchers Home & Studio to Host Spring Open House and Silhouette Artist

Belmont will open its doors on Sunday, May 22, from 1 to 5 p.m., for a free tour of the house, studio and galleries of famous American painter Gari Melchers (1860-1932). Stroll the restored gardens and woodland trails, visit the restored dairy barn and rebuilt run-in shed, and explore the museum shop.

New this year is the opportunity to have a silhouette cut by hand by internationally renowned artist Lauren Muney. The cost is $20 per sitter. Reserve your time slot in advance or pay at the front desk on event day.


Parking Notice for Transfer Orientation, May 20

On Friday, UMW will welcome incoming transfer students and their families to campus for Orientation.

Orientation is a vital experience designed to help students and their families feel welcomed, involved and connected to the University. Your support in this mission is greatly appreciated.

The GW lot will be available for Orientation student and guest parking only from 7 a.m. to 10 a.m. on Friday, May 20, 2022. While guest vehicles will remain in GW until the conclusion of Orientation, spaces that remain open after 10 a.m. may be used by UMW faculty and staff.

Please note:

  • Accessible parking spaces are available in all lots to any vehicles with DMV-issued accessible placards or license plates.
  • The UMW Police Department provides escorts when needed, and may be reached at ext. 1025. Please visit the Safety Escort webpage for more information.

Thank you for your support as UMW welcomes students and their guests to this event.

For further details, please contact Maie Makin in Parking Management: mmakin2@umw.edu, 540/654-1129.

University Staff Council Presents Larry Atkins Awards

On April 21, the USC celebrated this year’s three exceptional winners of the Larry Atkins Award. Nominees for the award are typically the unsung heroes of their departments who always go above and beyond to help and to set a positive example for the community.

The pool of nominees was competitive. Each nomination featured so many glowing anecdotes and proud stories of deserving colleagues that it was difficult to choose the winners. Ultimately, three UMW staff members were selected for recognition, one from each employment category, and were presented with their award at the USC’s April meeting in the HCC Auditorium. President Paino was on hand to congratulate the winners in person.

We’re pleased to announce the following three Atkins Award winners:

Sarah Dewees, Associate Director of the Center for Community Engagement

Sarah’s colleagues in the CCE nominated her for her kindness, energy, enthusiasm, and can-do attitude, crediting her for helping establish the center as one of the most vibrant on campus. Her commitment to the service mission of the center and of UMW at large is evident in all her hard work, from her collaboration with community partners to creating curricula and programs on campus. Sarah’s dedication and thoughtfulness are commendable.

Brian Ogle, Associate Registrar for Student Systems

Brian was recognized by his colleagues in the Registrar’s Office for being a diligent, knowledgeable employee with outstanding communication skills and a positive, helpful nature. His nomination letter pointed to his impeccable work managing all his responsibilities and his willingness to always lend a hand no matter who might need it. His care and concern for his work and for his colleagues is evident and greatly appreciated.

Gilbert (Danny) Carter, Grounds Worker

Danny was an integral part of the restoration of the Run-In Shed and Cow Barn at the Gari Melchers Home and Studio at Belmont, making significant contributions to the design and implementation of the project. Danny and his colleagues worked carefully on this important project while still maintaining the buildings and grounds at Belmont to the highest standard. His colleagues admire his consistent attention to detail, strong work ethic, and ability to collaborate with the team. The staff at Belmont and across the UMW community are grateful for Danny’s excellent work.

A superb tribute video to all the winners, created by Shanita Mitchell, can be viewed on YouTube.

Please join the USC in congratulating these outstanding award recipients!

University Staff Council opportunities

The University Staff Council is currently accepting nominations for three University committees: University Staff Council, the University Budget Advisory Committee, and the James Farmer Multicultural Center Advisory Committee. So that our representation reflects all parts of the UMW community, we invite you to nominate a deserving colleague(s) or yourself.

  • University Staff Council: seven openings – six Classified, one Wage – for three-year terms. The USC continues to advocate for staff concerns and partner with faculty and administration to tackle issues and build community. We want our representation to reflect all parts of our UMW community and nominations are open to all staff members across the three campuses and at all UMW-affiliated organizations.
  • University Budget Advisory Committee: a Faculty Council committee with three USC openings for one-year terms. Budget/Finance experience is preferred but not required. One available opening is reserved for a non-Finance staff member. UBAC works with campus leadership on short and long-term University budget priorities. These priorities are reviewed, summarized, and presented annually to the UMW President.
  • James Farmer Multicultural Center Advisory Committee: a Faculty Council committee with one USC opening for a one-year term. The committee works with the director and staff of the JFMC on planning and setting priorities, enhancing opportunities for multicultural learning through student programming and leadership development opportunities for all students.

Please nominate a deserving colleague or colleagues OR yourself through the following link: Committee Nominations. Or you can copy/paste the following URL into your browser https://umw.qualtrics.com/jfe/form/SV_5arS0e8RX3KK7jw. Visit the USC webpage for more information about the elections and USC activities.

Nominations will close on April 26, 2022, for all three committees. All nominees will be contacted to accept their nomination prior to voting. Voting is scheduled May 3 through May 14.

All UMW community members – staff and faculty – are encouraged to nominate eligible UMW staff members for these committee positions.

Faculty Early Retirement Program

Dear Colleagues,

For several years, faculty members have been asking UMW to offer a Faculty Early Retirement Incentive Program (FERIP), and we are now at a point where it makes strategic sense to put such a plan in place. In response, UMW has designed a program that will provide an incentive to eligible faculty members who may be thinking about retiring but need some short-term financial assistance to make it work. At the same time, the proposed plan will provide the university with some additional flexibility in strategically allocating faculty positions that align enrollment and academic program demand.

A proposed plan was approved by the Board of Visitors at its meeting on February 18, 2022, but implementation of the plan is contingent upon a multi-layered state approval process, which is ongoing; for this reason, UMW’s FERIP is not yet considered final.

The proposed plan offers approved participants 100% of their final base salary payable monthly over a two-year period.

The application period is tentatively planned for this fall with a required retirement date of May 15, 2023.  Per the requirements in the Code of Virginia, only teaching faculty are eligible to apply for the FERIP.  Additional eligibility criteria include : tenured status; at least 60 years of age; employed full-time in a non-classified teaching position at UMW for at least 10 years, and agree to withdraw from active membership in the Virginia Retirement System.

The proposed early retirement plan is entirely voluntary and eligible faculty must apply to participate.  Applications will be assessed by a committee comprised of the Provost, Deans, the Chief Financial Officer, the Chief Diversity Officer and the Executive Director of Human Resources. Further details about the application and approval process will be provided once we receive final state authorization to move forward with implementation of the proposed plan.



Timothy M. O’Donnell                                 Beth Williams

Interim Provost                                             Executive Director of Human Resources

Flexible Summer Work Arrangements

Dear Colleagues,

As we near the end of the academic year, it’s a good time to send a reminder about flexible work arrangement options, particularly for departments where work demands will change after students leave for the summer.  When possible, supervisors are expected to permit and encourage flexible work arrangements in their departments, especially from May 9 thru August 5.  Such arrangements include:

  • Alternative work schedules, such as four 10-hour days with one day off per week; or four nine-hour days and one four-hour day per week with the remaining half-day off each week;
  • Increased telework opportunities for eligible positions. See the Telework Policy and Procedure page.

Full-time employees are expected to work their full 40 hours per week (unless taking approved leave) and alternative schedules must adhere to Federal and state regulations as they relate to employee class and schedule period (see the UMW Hours of Work webpage).

Because we will still have some students on campus during the summer as well as a variety of events and activities taking place during those months (e.g. orientation and STP), a department’s summer flexible work arrangements may need to vary from week to week, depending on its employees’ role in student services and planned campus activities.  Any changes to in-person service hours must be clearly and widely communicated to avoid negatively impacting student services.

In addition to work flexibility, the dress code will also be relaxed.  From May 9 thru Aug 5, jeans will be permitted during the week (not just Fridays!).

Thank you for all you do every day. We hope you are able to enjoy some additional comfort and work flexibility during the summer months.

Beth Williams
Executive Director for Human Resources
University of Mary Washington