January 19, 2020

Death of a former staff member

It is with sadness we report that former Mary Washington staff member Carolyn Frye passed away last Thursday. An alumna and 24-year employee, Carolyn worked as an accountant and cashier. 

Funeral arrangements and more about Carolyn can be found here:   




Social Wellness: Put It Into Practice and Happy Holidays from PCOW

As we head into our holiday break, how can we define Social Wellness in our lives? How can we connect better with our friends or immediate and extended family? Time is our most important treasure that we can give someone every day of the year. Whether we are interacting over food, writing a hand-written note, or enjoying an event together, let us take time this holiday break to practice good wellness, not just social, but also the other dimensions of our wellness wheel: spiritual, financial, mental, occupational, and physical.

The President’s Council on Wellness would like to wish you and your family a Happy Holiday season. In gathering with family and friends and celebrating our wonderful holiday traditions, let’s continue to build our relationships with those around us to help create and practice good wellness. As we welcome in 2020, plan those lunches with friends, attend a UMW Great Lives Series on Tuesdays or Thursdays, or find fun events to attend in downtown Fredericksburg. Share those with us on our Facebook page: UMW Wellness and enjoy the beauty of the holiday season.

“We will open the book. Its pages are blank. We are going to put words on them ourselves. The book is called Opportunity and its first chapter is New Year’s Day.” Edith Lovejoy Pierce

Winter Break Specials at UMW Museums

Enjoy free admission for UMW Faculty/Staff and their families (up to 5 members) at the James Monroe Museum and  Gari Melchers Home and Studio from December 19 – January 5.

Enjoy 20% off your museum store purchase.

Applied Suicide Intervention Skills Training

The Student Health Center plans to bring to UMW – Applied Suicide Intervention Skills Training (ASIST) on January 6 and 7.  This two-day interactive practice dominated course will help recognize risk for suicide, intervene to prevent immediate harm, and link persons at risk to the next level of care. It is free, and you can bring your lunch. We hope in addition to student affairs staff, faculty/staff might be interested in joining. The training can accommodate about 30 people in total, and will be in the UC’s Colonnade Room A&B. Please let Dr. Nancy Wang (nwang@umw.edu) know if you are interested in attending.



Fall 2019 Business Services eUpdate

Business Services


Sales Events

  • Red Tag Sale: hurry into the Bookstore now! All clearance merchandise, marked with a red tag, is now 75% off the original price
  • Faculty/Staff Appreciation Sale: receive 20% off in the Bookstore December 9-14. (Offer not valid on sale merchandise, convenience items, regalia, and textbooks. Other exclusions may apply.)

New Store Manager

Please welcome UMW Bookstore manager, Brett McMichael. Brett can be reached by phone at (540) 654-1017 or by email at sm8306@bncollege.com or bmcmicha@umw.edu.

Brett McMichael

Spring Adoptions

There are many ways in which on-time adoptions save students money; one of them, Textbook Buyback, takes place Dec. 9 – 14. Titles adopted and needed for the spring semester earn students the highest buyback prices on their fall semester books. Outstanding adoptions can be submitted here: FacultyEnlight.com. Contact Brett McMichael at sm8306@bncollege.com or bmcmicha@umw.edu with any questions.

Copy Center

Best Copy Rates

Save time and money on large copy jobs using the UMW Copy Center. Turn-around is usually 24 hours, with the exception of peak times, such as the beginning of each semester.

Departmental MFDs offer additional savings over desktop printers, including on purchase, maintenance, and toner costs. Have questions? Contact the Copy Center at x1935.

Multfifunctional Device


Vending Machine Readers

Snack and beverage vending machines now accept the following payment methods:

  • Credit card
  • EagleOne card
  • Cash
  • Mobile pay

EagleOne and credit card transactions are processed through the same card reader. When paying by credit, please be aware that a $5 charge might temporarily show as pending on your account, but once processed, your account should only be charged the actual amount of sale. An explanation of this authorization hold can be found here.

Dual credit and EagleOne card reader

Wireless Phone Chargers

Caution: wireless phone chargers can cause damage to RFID chips or magnetic strips. If you keep your EagleOne or credit cards in a phone wallet or case, make sure to remove them before charging.

Parking Management

UC Loading Dock Parking Area

The lot that includes the UC loading dock will remain closed to parking through November 2019. The accessible spaces from this lot have been relocated to the Annex lot.

If assistance is needed during the time of this closure, please contact the University Police Department at x1025. Questions may be directed to Parking Management at x1129.

Post Office

Thanksgiving Break

When the campus is closed for holiday breaks, the Post Office is too. The office will be closed Wednesday, November 27, and reopen Monday, December 2. Please stop in early to have all your mailing needs met before we close for Thanksgiving break!

Postage Increase

A USPS rate increase takes effect January 26, 2020. First class mail prices will not change: stamps will remain $0.55. However, priority mail and other rates will change. Visit this website for a complete list of changes.

Local Children Curate Exhibition at James Monroe Museum

“Curating Ideas,” a new project through the James Monroe Museum, gives Fredericksburg youngsters the opportunity to curate museum exhibitions. During the six-week program, students from Old Town Academy shadowed curator Jarod Kearney to learn how museum exhibitions are curated. Students then chose an object in the museum to research and design their own exhibition around. In an article in The Free Lance-Star, Scott Harris, executive director of University of Mary Washington Museums, said the students’ exhibits showed their understanding of “the importance of objects for telling stories.” Read more. 

2020 Holiday Calendar

The 2019 Fall and 2020 Holiday Calendar is provided below. Included are hours of leave granted by the Governor and other state holidays. President Paino has awarded recognition leave for your continued contributions and dedication to the University. If you have questions regarding this schedule, please contact the Office of Human Resources at X1214. (* indicates important non-holiday dates)

Thanksgiving Holiday 2019
Wednesday, November 27, 2019
Thursday, November 28, 2019
Friday, November 29, 2019

Winter Holiday 2019
Thursday, December 19, 2019 thru Friday, January 3, 2020

University Reopens 2020
Monday, January 6, 2020*

Martin Luther King Jr. Day
Monday, January 20, 2020

Spring Break
Friday, March 6, 2020

Employee Appreciation Day
Monday, May 11, 2020

Memorial Day
Monday, May 25, 2020

Independence Day
Friday, July 3, 2020

Labor Day
Monday, September 7, 2020

Thanksgiving Holiday 2020
Wednesday, November 25, 2020
Thursday, November 26, 2020
Friday, November 27, 2020

Winter Holiday 2020
Monday, December 21, 2020 thru Friday, January 1, 2021

University Reopens 2021
Monday, January 4, 2021*


Our TIAA Financial Consultant will be on campus to provide an overview of the new investment menu and answer your questions concerning the January 2020 ORPHE changes.

Meeting will be in Lee Hall, Room 412, from 11 a.m. to noon.

Library Reading Lists

Use Leganto to create dynamic reading lists in Canvas!  Leganto, a new service from the library, allows you to connect the library’s collection, websites, videos, and scanned documents all in one convenient location. This new feature is listed as “Library Reading Lists” in your Canvas course menu. Please contact Andrea Meckley (aklopsis@umw.edu, 540-654-1749) or Paul Boger (pboger@umw.edu, 540-286-8066) with questions.

Important Action Item: Verify Name/Address for HR and Payroll by Dec. 6

Dear Colleagues,

It’s that time again! Please take a few moments before December 6, 2019 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card.  If you don’t have our health insurance you may contact Payroll X1180 or HR X1210 for your Employee ID Number (please note numbers will not be emailed) or full time employees may login to EmployeeDirect and click on “My Employment Profile” then “Personal.”

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Select “Accept” at the bottom of the screen

5.      Log out


If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at grobinso@umw.edu.

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.

Again, please enter or submit all updates on or before Friday, December 6, 2019 to ensure the address is updated for year-end processing.

Thank you.

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.