November 11, 2019

DMV Connect Returning to Campus November 6

Staff from the DMV will be coming to campus on Wednesday, November 6 from 10am-3pm in the University Center Colonnade Room. Why go to the DMV off campus and wait in line when you can get everything done on campus without the wait?

DMV Connect offers:

  • Drivers’ licenses–reminder, an upgrade to the REAL ID Drivers’ License will be required to fly domestic starting 10/1/2020
  • Identification cards (adult & child)
  • Disabled parking placards
  • Vehicle titles
  • Address changes
  • and more!

Free Yoga Class Friday, October 25

Campus Recreation offers fitness programs exclusively for UMW employees. Each fitness program is 5 weeks long. Can’t make a few of the workouts? That’s okay! There’s no penalty for missing a few classes. We understand that it’s tough to commit to all 5 weeks. Just remember: some workouts are better than no workouts!

FREE WEEK: October 21-25

Lunchtime Yoga
The lunchtime yoga class is a gentle, relaxing yoga class designed to give faculty and staff head space during busy workdays, as well as the energy needed to finish the day strong. Mats, blocks, straps, and instruction are provided.
$30 per 5-week session
Mondays & Fridays, 12:00-12:50pm
Goolrick Studio 5

Yogalates is a fusion class of a yoga practice with Pilates moves. Enjoy a low impact flexibility and core strengthening workout where you will feel challenged, but not leave drenched in sweat. These weekly workouts will stretch and strengthen your body to help you stay active during the work week.
$15 per 5-week session
Wednesdays, 12:00-12:50pm
Goolrick Studio 5

Fall 2019 Session 2 – $30/$15
October 28-Dec 4 (excluding Nov 27 and 29th due to Thanksgiving holiday)

You can register and pay online or in person at the Fitness Center. If you register online, please log in using the button and your UMW credentials. Please note: online transactions incur a 2.75% processing fee.

*If you don’t register for the program but would like to attend a class or two, you may pay the drop-in rate of $5 per class at the Fitness Center front desk with EagleONE, cash, or credit card.

Financial Advisors here for National Retirement Security Week

Please Contact Denise Frye, Benefits Administrator, at with questions about the information below. 

Saving for retirement doesn’t have to be complicated.  We would like to help you establish a more secure future during National Retirement Security Week, October 20-26 2019.  One small step will go a long way for your financial future.  Starting this week, one of the things you can do on your way to retirement is to start saving as soon as you are able to.  If you are not able to save more this week, make a budget or plan a goal to start as soon as you can.  Our Financial Advisors offer you the opportunity to plan for your retirement and savings.  Workshops and individual sessions will be available, please see details below. 

Our Financial Plan Advisors are available to conduct on-site department meetings and/or one-on-one individual consultations to help gain awareness of the benefits of the employer Defined Contribution Plans.

One-on-One Consultations with a Financial Plan Advisor include the following:

  • Managing your account online
  • Reviewing your contributions
  • Investment awareness
  • Beneficiary and planning review

Scheduled Campus Visits are as follows: 

Our VRS Defined Contribution Plan Specialist (457 Deferred Compensation and  Hybrid) will be in George Washington Hall, Room 215B on October 29, November 19, and December 3.  You may set up an appointment by registering at .

Link to Upcoming 457 Deferred Compensation and Virginia Cash Match Live Webinars as well as Upcoming Hybrid Defined Contribution Component Live Webinars .

Our TIAA Financial Consultant, will be in George Washington Hall on October 21 & 28, 2019.  Registration at   TIAA will also host workshops on Monday, December 2 and one-on-one consultations.

Our MetLife Financial Advisor will be in George Washington Hall on October 22, 2019.  Registration by calling (540) 429-4705 or email at

Our VALIC Financial Advisor will be in HCC Room 307 on Thursday, October 24 for a financial workshop.  Join her for an educational workshop to help you Plan for 100. Registration code 4513FRE11AG

Play video
Reserve your spot

For Hybrid Retirement Plan Members Only:

(Hired on or after 1/1/2014) 

December 16th deadline  for Hybrid Voluntary Contribution Changes

To encourage Hybrid participants to maximize their retirement savings, the Hybrid Retirement Plan was designed with an auto escalation feature.  Every three years, members’ voluntary contributions to their Hybrid 457 Deferred Compensation Plan will automatically increase by .5 percent until it reaches the maximum 4 percent (the University will match your contribution up to 2.5%).  The next automatic escalation takes place on January 1, 2020 unless you opt out.

Why You Should Be Saving with Voluntary Contributions

  • Employer Match – Consider boosting your voluntary contribution amount to 4 percent. If you save 4 percent, you’ll receive 2.5 percent in employer matching contributions!
  • Tax Savings – Taxes are deferred on both contributions and earnings, allowing you to pay less in taxes now.
  • Link to your retirement plan

Beth Williams

Executive Director for Human Resources

University of Mary Washington

540 654-1294

1301 College Avenue

George Washington Hall, Room 203

Fredericksburg, VA 22401

Build A Better Meal

Who needs help, suggestions, or guidance on meal planning, grocery shopping, and food prep? Next week the President’s Council on Wellness (PCOW) is hosting a Build A Better Meal program through CommonHealth, a free state employee wellness program, on Friday, October 25th from 11:00-12:00pm in the UC Capital Room, Room 314 for all faculty and staff. This program will “provide guiding principles to help you plan, shop, and prepare meals that fuel your body with the nutrients necessary to be your best. We’ll discuss updated food labels, portions, how to outsmart the grocery store and more to help you build a better meal, one choice at a time.” Each participant will receive a divided plate with cover (great for packing a healthy lunch). If you are hungry for more information, check out the Common Health website or email us at

Campus Dining News

Campus Dining Upcoming Events and Offers

“Meals & Deals” dining coupon books are now available for purchase from cashiers at the Top of the UC or the Eagle’s Nest. Four types of coupon books are being offered – some for dining at the Top of the UC only and some that include dining at the Top of the UC, Bodacious Burgers, and Simply To Go Meal Deals. Every coupon book includes one or more bonus Panera coupons that are good for any grain bowl or sandwich at the UMW Panera.

“Fuel Up for Success: Mindful Eating” is an opportunity to get Tips, Tricks and Recipes for creating well-balanced meals with limited cooking facilities from George Mason’s Resident Campus Dietitian Veronica Hayes. This event will be held at 6 p.m. in Monroe 116 on Monday, October 21.

“Oktoberfest Celebration Lunch” will be held at the Top of the UC on Wednesday, October 23rd.  The special fare will be offered between 11:30 a.m. and 2 p.m. and is included in the regular lunch price. The faculty and staff dining room is open from 11:30 a.m. until 1:30 p .m.

“GSMA  Celebration: Rainbow Night”  Campus Dining, in partnership with PRISM, will be hosting “Rainbow Night” at the Top of the UC from 5 p.m. to 8 p.m., featuring rainbow cakes and rainbow sherbet. This feature is included in the regular dinner price. The “Stone Steakhouse” event, featuring hand-cut rib eye steaks cooked to order, will also be available for an additional $5.00 from 5 p.m. while supplies last.

For additional information on any of these events contact Campus Dining at 540-654-2165 or e-mail


Fred Chat: The disAbility Resource Center

Join us on October 25th from 12-1 p.m. in the UC Magnolia Room to discuss the accessibility environment in Fredericksburg and the role the disAbility Resource Center plays in the community. Bring your lunch and your ideas!

Introducing Farmer Legacy 2020

Dear UMW Community:

For the University of Mary Washington, 2020 will be a particularly significant year. As our civic engagement ramps up for the national election in November 2020, we will also celebrate several institutional milestones, including the thirtieth anniversary of the James Farmer Multicultural Center and the tenth anniversary of UMW’s Women’s and Gender Studies program.

Moreover, January 12, 2020, will mark the centennial birthday of civil rights pioneer and UMW professor Dr. James Farmer. In commemoration, UMW will launch a year of reflection and drive for action called Farmer Legacy 2020: A Centennial Celebration and Commitment to Action. With Farmer Legacy 2020, the University will focus on Dr. Farmer’s imprint on U.S. history and on UMW specifically. Through several signature events, we will celebrate Dr. Farmer’s influence and other social justice milestones. And, in recognition of Dr. Farmer’s activism and determination to, in his own words, “do something about” injustice, Farmer Legacy 2020 will encourage our community to take action in support of inclusive excellence. We will ask: What would Farmer fight for today?

James Farmer was born in 1920 in Marshall, Texas, into a family of educators. As a boy, his heart “swelled with rebellion” when he personally witnessed the injustices of Jim Crow, motivating his lifelong civil rights activism. In 1942, 22-year-old Farmer co-founded the Congress of Racial Equality (CORE), which organized several protests of segregated facilities in the 1940s and 1950s. CORE, under his leadership, led the 1961 Freedom Rides into several southern states, including Virginia, to test Supreme Court rulings that outlawed segregation in interstate transportation and bus terminals. After moving to Spotsylvania County in the early 1980s, Farmer served as Distinguished Professor of History at Mary Washington College from 1985 until his retirement in January 1999. He passed away on July 9, 1999.

Tomorrow, as a prelude to Farmer Legacy 2020, a group of students, faculty, staff, alumni, and community members will embark on the Freedom Rides Tour, organized and led by the James Farmer Multicultural Center and the Office of Equity and Access. The two buses will follow the route of the 1961 Freedom Rides and will visit sites along the way such as the International Civil Rights Center & Museum, the Anniston bus bombing, and the King Center for Nonviolent Social Change.

This fall and throughout 2020, join us in celebrating a Mary Washington icon and leaving your own mark on UMW’s vision to be a force for positive social change aimed at producing citizens ready, willing, and able to address the greatest challenges facing our democracy and world. Plan to visit the Farmer Legacy 2020 website throughout this year of commemoration to share and learn about our community in action.

Next week, the Campus Environment Committee, which has been engaged in study for two years, will release its draft report and recommendations to ensure that our campus’s physical environment reflects our values and commitment to diversity and inclusion. I encourage all faculty, staff and students to become involved. Mark your calendars to attend a community open forum and provide input there (or electronically) on the committee’s recommendations and next steps.

Campus Environment open forums:

Monday, October, 28, 10:30 a.m. – 12:30 p.m.,  HCC Digital Auditorium

Wednesday, October  30,  3:30 – 5:30 p.m., HCC Digital Auditorium

Thank you for your engagement. Your voice matters.


Troy D. Paino, J.D., Ph.D.



Severe weather warning for Oct. 31

The following message is from the Office of Emergency Management & Safety.

Later today, a Halloween storm is expected to bring an enhanced risk of severe weather for the Greater Fredericksburg area. The main hazards associated with this storm will be heavy rain and damaging wind gusts. An isolated tornado is also possible. There may also be localized flooding in areas, as well as damage from falling tree limbs or power lines.

 The severe weather may have an impact on evening Halloween activities. Be weather aware tonight by following these safety guidelines:

  • When thunder roars, go indoors. If you can hear thunder, lightning is close enough to strike.
  • Turn around, don’t drown. If you see a flooded road, turn around and find an alternate route. It is difficult to tell how deep the water is.
  • Get in, get down, cover up.  If a tornado warning is issued, go inside a sturdy location. Head to the lowest level away from windows, and cover up with anything to protect yourself from debris.
  • Be aware of your surroundings, If wind increases in the area, stay away from trees and power lines. If you hear cracking from a tree, move away as quickly as possible. 

Everyone is encouraged to update their UMW Alerts settings to include text messaging. This is the fastest way to receive warnings for the area. You can update your settings at

The Office of Emergency Management & Safety will continue to monitor the situation throughout the day and evening until the threat has passed. Updates will be sent to the community if the threat increases. Questions or concerns should be sent to

Open Enrollment – Tuition Reimbursement Program, October 1 – October 21, 2019

The following message is from the Office of Human Resources. 

Dear Colleagues:

Open Enrollment for Tuition Reimbursement for courses starting January 2020 – June 2020 is October 1-21, 2019. The complete policy and procedures are posted online but some important and key provisions are listed below. You may contact Denise Frye at with any questions.

Program Purpose:

Eligible employees enrolled in a degree seeking program at other accredited institutions of higher education will be provided with tuition reimbursement up to a specified amount for courses after completion of the course and submission of proof of grade.


This policy applies to classified, wage, administrative professional faculty, and other non-faculty part-time employees. Graduate Assistants who are required to be enrolled in UMW graduate programs are not eligible for this program. Eligible employees must be continuously employed by the University for a minimum of one year prior to their application for reimbursement and job performance must be satisfactory or at the “contributor” level.  Tuition up to the approved amount will be reimbursed upon receipt of proof of completion of approved courses.  Employees who receive tuition reimbursement must remain employed at the University of Mary Washington during the term of the courses taken and for one year after receipt of tuition reimbursement for those courses(s) or be subject to terms for repayment as described in the written agreement. 

Important Information to Know:

  • The open enrollment period is for courses taken January 2020 – June 2020 is October 1 – October 21
  • The program’s funding will be limited to $50,000 per calendar year; $25,000 will be budgeted for each period  January-June and July-December.
  • Each eligible employee may receive up to  $2,500 in assistance each period. The amount of assistance will vary depending on the number of requests and the    available funds for that period i.e.  where $25,00.00 is available, 20 requests may each be awarded  $1,250.
  • A Tuition Reimbursement Request form is required to be submitted to Human Resources during open enrollment for courses starting January 2020- June 2020. (Link to the form is on page 3 of the policy)
  • The Finance office will notify the employee the Tuition Reimbursement Request Form has been approved within 2 weeks of the open enrollment timeframe closing and request the following:
  1. a) Proof of enrollment  in a degree granting program
  2. b) Schedule of the institution’s fees
  3. c) Proof of payment
  • The assistance awarded will then be reimbursed to the employee upon submission of evidence of course completion with a minimum grade of “C” or “PASS” if a Pass/Fail course.  Submission of grade must be within 30 days of semester end.  The employee will receive reimbursement within 10 business days of grade submission to the Finance Office.


VRS Long Term Care Insurance Program – Special Enrollment

Dear Colleagues,

Now through October 11, eligible employees who work at least 20 hours a week are invited to enroll in the Commonwealth of Virginia Voluntary Group Long Term Care Insurance Program, administered by the Virginia Retirement System. VRS has contracted with Genworth Life Insurance Co. as the insurer for the program. Eligible employees age 65 and under who apply by October 11 will have fewer medical underwriting requirements.

Under this program, coverage to help pay for long-term care may be more affordable than you think. It also offers a variety of coverage levels available to meet your individual needs and budgets.  Advances in medicine are helping us live longer; but living longer has its own challenges. About 70% of people over age 65 will require long-term care at some point to help manage their lives.  Most medical plans don’t cover long-term care services such as nursing home care or at-home care to assist with bathing, eating or other activities of daily living. Anyone at any age may need these services, the cost of which can quickly deplete savings or retirement income.

Estimate your cost or learn more at or call 866-859-6060 

Join a live information session
Genworth is hosting live webinars to share the benefits of long-term care insurance. The 45-minute interactive sessions include time for Q and A. Register here.

For questions, please contact Genworth at 1-866-859-6060.