May 28, 2023

Important Information Regarding Business Meals

The following message is the office of Administration and Finance

Finance is pleased to announce that the updated Business Meal and Food Approval Form (BMF) is on the Accounts Payable website.  Thank you to the pilot group for the useful recommendations.   After May 15, the new form is required. 

The form is now two pages; the first page was developed as a guide to help you determine the necessary documentation and payment method.  Below are few reminders: 

  • FOAP Managers and the President’s Designated Signers are not necessarily the same
  • Only the President’s Designated Signers can approve the BMF, they are located on the AP web site:
  • A business purpose AND the topics discussed must be listed
  • A BMF is needed when eating on campus
  • When printing, be green and print double sided
  • If you wish to retain a copy for the specific meal, remember to save it to your desktop
  • Please remember to download the form from the website for each use 

Please contact Accounts Payable with any questions. 

Allyson P. Moerman, CPA.CITP, CGFM

Associate Vice President for Finance and Controller

University of Mary Washington

1301 College Avenue

Fredericksburg, VA 22401

(540) 654-1212

(540) 654-1162 – fax


About Brynn Boyer

Brynn Boyer is assistant director of media and public relations and a 2010 graduate of UMW.