Business Services eUpdate - April 2014

eVA Purchase Order Detail
From Budget & Financial Analysis: When entering contracts in eVA, please include the period of the contract in the description. Budget needs this information to assign the expenditure to the appropriate fiscal year to confirm there is adequate funds available. Questions? Contact Pam Taggert at x1018
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END OF YEAR CALENDAR
Please review the End of Year Calendar and Memo for FY14 cut-off dates and deadlines: FINANCE FY14 END OF YEAR CALENDAR
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UMW Small Woman and Minority (SWaM) Expenditures – FY14 to-date (Jul 2013 – Feb 2014)
Thank you for helping the university to achieve our 40% SWaM spend goal. Keep up the good work!

SWAM	Non SWAM	Total
$24,402,816.10	$36,577,320.66	$60,980,136.76
40%	60%

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CHECK YOUR DEPARTMENT’S SWaM SPEND
Use the following guide with just 5 easy steps to get your SWaM spend in eVA: Department SWaM Guide
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CENTRAL STORES BUYER POSITION
The Central Storeroom is accepting applications for a Stores Buyer: BUYER JOB DESCRIPTION
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CONTRACT ACTIVITY
Formal Solicitations
Roof Repair
Sign Language Interpreting Services
UMW Police Department Reporting Management System/Computer Aided Dispatch
ITCC Furniture
Sale of Surplus Land – Intent to Award Posted
Request for Qualifications- Jepson Science Center Addition/Renovation
Time and Attendance Management System awarded, through use of GSA Contract

Quick Quotes underway or recently completed for the following:
Broadcasting Equipment
Weigh and Cardio Equipment and Maintenance
Golf Cart Rental
Online Student Recruitment Services
ITCC A/V Equipment
Media Monitoring and Database Services
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PROCUREMENT OUTREACH: SPCC SUMMIT & VSU VISIT
On Thursday, March 13, 2014, Melissa Myers, UMW’s SPCC Program Administrator, was invited by DOA and BOA, for the second consecutive year, to represent the University of Mary Washington on a discussion panel entitled ‘Card Policies and Procedures’ at the Bank of America (BOA) Card Summit held in Richmond. Melissa was the only higher education representative on the panel, which had members from the Department of Accounts (DOA) and other state agencies.

Representatives from VSU Procurement Office visited UMW on Tuesday, April 1 in order to learn more about the UMW SPCC program and the path to achieve Tier II authority.

PARKING STUDY
A parking study was contracted in 2013 by the firm of Clark Nexen and a preliminary report has been provided for review. The report benchmarks UMW against standards provided by the Institute of Transportation Engineers (ITE), and concludes that “ the current parking ratio is higher than the recommended parking supply ratio by ITE and thus more than average parking is available for a campus of (our) type.” The report is currently under review by UMW.

COURSE ADOPTION DUE DATES FOR FACULTY/ Fredericksburg Campus
Fall 2014 orders are due on or before April 17, 2014
Spring 2015 orders are due on or before October 17, 2014

Course Adoption Information & Form. Visit the UMW Bookstore Faculty page for more information: http://tinyurl.com/ljkfjhd
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BOOKSTORE AT THE MULTICULTURAL FAIR
The bookstore will be selling a variety of our latest UMW spring apparel & gifts, a selection of multicultural trade books, and having a sale on select fashion accessories at this year’s multicultural fair. Mobile sales will be 10 a.m. – 3 p.m. in Ball Circle with a wider selection of UMW apparel and items are available inside the bookstore.

NETWORKED PRINTERS – TOP DEPARTMENTS & TRAINING
Kudos to the following departments who have the highest usage of the networked printers!

Simpson Library
Residence Life
Business Service

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NETWORKED PRINTERS – AVAILABLE FEATURES
The networked printers are capable of:
Secure Printing via Private User Box
Color Scanning to Email/User Box/USB drive

For training and additional information, contact Amme Ingram at aingram@umw.edu.

WELCOME DELEAHE!
Welcome to the newest full-time staff member of the Post Office team: DeLeahe Ball! We wish her well in her new role at UMW.
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SMART MAIL SAVINGS
Smart mail allows the UMW Post Office to provide savings to its customers. This savings is determined by the size, weight, and how the mail piece is being mailed, first class vs. presort. Smart mail has provided $13,478 in savings to-date in FY14!