Business Services eUpdate – May 2014
WELCOME MICHELLE!
Welcome to the newest full-time Buyer on the Procurement Services team: Michelle Miller! ext. 2260
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END OF YEAR CALENDAR
Please review the End of Year Calendar and Memo for FY14 cut-off dates and deadlines: ADMIN & FINANCE FY14 END OF YEAR CALENDAR
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UMW Small Woman and Minority Expenditures – FY14 (Jul 2013 – Mar 2014)
Thank you for helping the university to achieve 41% SWaM spend. Keep up the good work!
| SWaM | Non SWaM |
Total |
| $26,663,227.13 | $38,431,238.24 | $65,094,465.37 |
| 41% | 59% |
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CONGRATS MELISSA MYERS, VCCO!
Congratulations to Melissa Myers for receiving her Virginia Construction Contracting Officer (VCCO) certification.
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ANNUAL CONTRACT ADMINISTRATOR TRAINING
If you serve the role of UMW Contract Administrator; the required annual contract administrator training and quiz is available and should be completed by May 30, 2014: Instructions on Accessing the Contract Administrator Training
Contract Administrators will soon be able to have web access to our UMW contract database. The roll-out of our new contract management system was delayed due to our winter weather and several missed training sessions, but we will be ready before the new fiscal year commences, more to follow!
Questions? Contact Pacifique Munezero at (540) 654-1127
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UMW PROCUREMENT FORMS PAGE
The Procurement FORMS webpage serves as the repository for purchasing related forms and order attachments. The Performer’s Contract form has been updated and is available along with other procurement related FORMS.
Reminder: When a form is needed, please go to the website to access the latest version.
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eVA CHANGES
New State Contracts Page
The newly redesigned Virginia State Contracts page is going live this week on Friday, May 9. Take a “test drive” now! https://logi.epro.cgipdc.com/External/rdPage.aspx?rdReport=Public.Reports.Report9008_Data
eMall Search Change
In an effort to make eMall searching easier and to improve overall eMall performance, the search functionality is now limited to six months at a time. You will now notice that searches default to the last six months as the date range in the ‘Create Date’ field for all searches. You still have the ease and flexibility to create a custom date search, limiting it to six months or less.
Reminder: Unregistered vendors (ad hocs) should still be entered as RO2
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CONTRACT ACTIVITY
- Horseback Riding Services RFP underway
- Sign Language Interpreting Services RFP underway
- Police CAD Systems, negotiation underway
- Request for Qualifications for Construction Manager for Jepson Renovation , in process
- Equipment Trust Fund Purchases- completed
- PTAC Purchases – completed
SUMMER PARKING
Parking lots designated as student parking will remain reserved for summer students. Faculty and staff members are not permitted to park in these lots during the summer break. Please review the lot designation for available faculty/staff lots: LOT DESIGNATION
Questions? Contact Parking Management at (540) 654-1129 or rjones@umw.edu.
YEAR END SPEND
The last day for departmental purchases to be reflected in FY14 budget is May 23, 2014. Stock up now on office supplies for FY15!
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EMPLOYEE APPRECIATION SPECIAL
Visit the UMW Bookstore on May 9, and May 12 *, for 20% off regularly priced UMW clothing and insignia items (*some exceptions may apply).
Store Hours:
Friday, May 9
– 9 a.m. – 7 p.m.
Monday, May 12 …*Employee Appreciation Day Hours:
– 8 a.m. – 10:45 a.m.
– 1:45 p.m. – 3 p.m. closed during campus picnic and events
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YEAR END INVENTORY
The UMW Bookstore will be closed for inventory on June 5 and 6, 2014.
SUMMER HOURS
The Copy Center will be open Monday – Friday 8 a.m. – 5 p.m. (extended daily hours will resume in September).
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CLOUD PRINTING DEMO
A cloud printing demonstration will be held on Wednesday, May 14, 2014 from 10 a.m. – 1:30 p.m. in GW 303. The demo, which includes a 10 minute presentation at 10 a.m., 11 a.m. and noon, will give faculty/staff members the opportunity to experience firsthand cloud printing technology and features available through Novitex (UMW on-site service provider).
Cloud printing is currently being researched as the next phase in the campus networking strategy currently being undertaken by Business Services and IT. Please attend and share feedback.
Questions? Contact Amme Ingram at x2006
WOODARD RENOVATION
The UMW Post Office schedule will not be affected by the building renovations, hours remain: Monday – Friday 10 a.m. – 4:30 p.m.
Visit the Post Office in Woodard Campus Center for all mail and shipping needs.
OFF-CAMPUS MERCHANTS AVAILABLE ALL SUMMER
Reminder: Our off-campus merchants accept EagleOne throughout the summer. Please see our website for a current list of our off-campus merchants at: OFF-CAMPUS MERCHANTS
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iVALIDATE
The EagleOne Card Center has 3 iValidate iPad and readers available for sign out and use. Faculty/Staff members may request a designated iPad and card swipe that will capture attendance at events. The software also has the capability to charge a fee (EagleOne $$) for admission to events or for retail product sales.
For more information and reservations, visit the iValidate website or contact the EagleOne office at x1005.
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Please contact Business Services for information and assistance at x1576.