March 1, 2024

Business Services eUpdate – October 2014

Business Services Identifier

Procurement Identifier
Congrats Melva!
Congratulations to Melva Kishpaugh on receipt of Certified University Purchasing Officer (CUPO) designation, this certification demonstrates knowledge of the VASCUPP Governing Rules and Higher Educational Procurement Manual.
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Procurement Documented Savings
FY15 1st quarter savings – $131,520
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Late Invoices on SPCC/Gold Card REQUIRE DOA Approval
Invoices should be paid within 30 calendar days after the receipt of the goods or services, whichever is later, or the due date specified in the vendor’s contract. Cardholders are prohibited from using the SPCC or Gold card to pay a vendor invoice that is past due unless they receive prior approval from DOA.

In the rare event that a Cardholder is faced with a late payment situation, follow these steps:

  1. Send an email to Monique SanPietro, the UMW Program Administrator, with the invoice and an explanation of the situation prior to making the payment
  2. Request is sent to DOA
  3. DOA either approves or denies request
  4. Approved – make the payment and attach a copy of the approval; Denied – payment will need to be made to the vendor by check

Questions? Contact Monique at x1057
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Top 10 Department SWaM (July 2014-September 2014)
Want to check your department’s SWaM spend? Follow these easy steps: eVA Department SWaM Spend Guide

Department % SWaM Spend
Administration and Finance 100%
Dean of Instruction 100%
Nursing 100%
Finance 95%
English, Linguistics and Communication 89%
Modern and Foreign Languages 85%
Multicultural Center 84%
University Events 78%
President 77%
Residence Life 76%

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Surplus Items Available!
UMW has an opportunity to purchase slightly used furniture from Federal Surplus for a fraction of the normal retail price.  Available pricing (with delivery) between $35 – $125. If interested in more information and saving money in your budget, email Dale Elethorp at delethor@umw.edu
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Bulb Crusher
Facilities Services and the Central Storeroom are now using a bulb crusher,  the product crushes spent fluorescent lamps into 100% recyclable material while capturing over 99.99% of the vapors released. The system, which is mounted onto a 55-gallon container, can hold up to 1359 4-foot fluorescent lamps

In addition to providing OSHA and ACGIH compliance, the Bulb Eater will free-up valuable storage space, and is expected to cut recycling costs by 50% or more.  The savings in the first five months of use equate to $1918.90.
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Contract Activity

  • RFP      Institutional Outcomes Assessment and Accreditation, evaluation in progress
  • URFP   Ticketing System, evaluation in progress
  • RFP      Behavioral Incident and Conduct Management Software, contract in progress
  • RFP      Horseback Riding Services, evaluation in progress
  • RFP      Hotel Services, Preferred Provider, RFP closed.  Evaluation underway
  • IFB       Rugby Field Upgrade, on the street
  • RFP      Jepson Renovation/Addition, on the street
  • IFB       Interior Office Signage, bids under evaluation

Bookstore Identifier

Faculty Adoption Deadlines for Spring Semester
Course Material Submission Due Dates for courses being taught on the Fredericksburg Campus

  • Spring 2015 term:  on or before                    Oct. 17, 2014
  • Summer 2015 term:  on or before                 March 13, 2015

On-time adoptions save students money and better enables staff to get course materials in stock in time for classes. 

For information on textbooks for courses being taught at the Stafford campus, please contact Terry Luttrell (tluttrel@umw.edu) or Amy Beaulieu (abeaulie@umw.edu) for College of Education courses or Lucy Quann (lquann@umw.edu) for College of Business courses.

For general questions, please contact DJ Garcia dgarcia@umw.edu or Francis SanPietro fsanpiet@umw.edu.
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Bookstore November One Day Sale, Nov 17
Super Savings on the following items:

  • Long Sleeve Tees – $11
  • Hoodies – $17
  • Sweat pants – $14

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New POS System
The Bookstore team is moving forward with a point of sale system conversion. The change will result in more efficient processes, better rental options for students, and a better website interface.

Parking Identifier
Recent Lot Changes

  • 30 minute spaces in Lee Hall rear lot
  • 15 minute spaces campus-wide now have signs instead of painted bumper blocks
  • 10 visitor spaces on inbound Double Drive (on left) are now “Admissions Visitors Only” spaces, M-F, 8 a.m.-5 p.m.

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Construction Projects

  • Ongoing storm water projects: Marshall, Physical Plant. (Lee rear lot postponed)
  • Woodard/Mercer-through summer 2015: continued enforcement to keep trucks/construction vehicles at a reasonable speed and out of the parking lots. Awareness for safety.

Questions? Contact Parking Management at (540) 654-1129 or rjones@umw.edu.

Copy Center Identifier

Network Printing Stats/Savings
Multi-Function Devices, MFDs (aka: copy machines) are networked to support department use and to save money. MFDs allow a reduction in use of the more expensive desk top printers, and provider a savings over traditional copies.

The top networked print building/departments in FY14:

  • Simpson – 55,296
  • Jepson – 32,634
  • Brent – 18,641
  • Lee, Admissions – 10,716
  • Lee, Academic Services – 9,499
  • AEC, 2nd Floor – 8,374
  • Lee, Financial Aid – 5,952
  • Tyler – 4,486
  • Pollard – 4,273

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Copy Center Services
Did you know that the Copy Center services extend beyond just making copies?

  • Print banners
  • Clean and print your mailing addresses right on your mail piece
  • Scan
  • Manage small shred jobs

Have a copy or mail job coming up? Call for a consultation x2006.

EagleOne Identifier

iValidate Pads and Readers Available
The EagleOne Card Center has 3 iValidate iPads and readers available for sign out and use.  Faculty/Staff members may request a designated iPad and card swipe that will capture attendance at events.  The data will interface with the University’s transaction software, and reports will be available to provide analytics relative to UMW engagement. The software also has the capability to charge a fee (EagleOne $$) for admission to events or for retail product sales.

For more information and reservations, visit the iValidate website or contact the EagleOne office at x1005.
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EagleVending – PepsiCo Contributions
The UMW exclusive beverage contract partner, Pepsico, contributed $190,000 worth of revenue and product within FY14.
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Please contact Business Services for information and assistance at x1576.