July 15, 2024

Business Services eUpdate

 Welcome to the first Business Services eUpdate of the New Year!

Procurement Services

ONLINE TRAINING: 

ANNUAL SPCC TRAINING DUE FEB. 27, 2015! 

The annual SPCC training is required for all cardholders and cardholder approvers. SPCC Training Step-by-Step Guide

Questions? Contact Monique SanPietro at (540) 654-1057

CONTRACT ADMINISTRATOR TRAINING

The required annual contract administrator training and quiz is available on UMW Global and should be completed no later than March 27, 2015. Instructions for accessing the training can be found here.

If you are unsure about what contracts you are the administrator for, search for your name in our online contract management system CobbleStone.

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PROCUREMENT DOCUMENTED SAVINGS   

FY15 to date: $197,020 as result of competitive procurements.

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RFP FOR CAMPUS MAIL AND COPY SERVICES

UMW will begin work on a new request for proposal for mail/copy services.  Please send any suggestions or ideas for desired enhancements to Lauren McDonald at lmcdonal@umw.edu

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HOTEL CONTRACT

A contract was recently awarded to Hyatt Place in EagleVillage as the UMW preferred hotel partner. All members of the UMW community should use this contract exclusively.  If your department sponsors campus guests or is planning events that may involve overnight visitors, be sure to contact Ashleigh Smith, Director of Sales, at the Hyatt and request UMW contracted pricing, or if placing orders via the website, see guidelines on UMW Accounts Payable lodging website.

HYATT PLACE FREDERICKSBURG at MARY WASHINGTON 

1241 Jefferson Davis Highway, Fredericksburg, VA 22401, USA

540.735.9650  Ashleigh Smith

Ashleigh.Smith@Hyatt.com


 

Parking Management

PARKING ON SUNKEN ROAD LOTS

Campus construction projects have disrupted some parking locations, this is a reminder that the lower lots on Sunken Road are available for ANY UMW decal.

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TRINKLE/LEE LOT

The repair work on the Trinkle/Lee lot is expected to be completed by Jan. 16.


Bookstore

JANUARY STORE HOURS FOR THE FIRST WEEK OF CLASSES

Rush Week Hours:

Monday,  Jan. 12-Thursday, Jan. 15 – 8 a.m. – 8 p.m.

Friday, Jan. 1h – 8 a.m. – 5 p.m.

Saturday, Jan. 17 – 10 a.m. – 4 p.m.

Sunday, Jan. 18- CLOSED

Monday, Jan. 19- CLOSED, in accordance with the University Holiday Calendar.

Regular operating hours will resume on Tuesday, Jan. 20 at 8 a.m.  Visit www.umw.edu/bookstore

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VerbaCompare

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GRAD NIGHTS AND SENIOR DAYS

Grad Nights will be held at the Stafford Campus on Feb. 10 and 11  from 5-7 p.m.

Senior Days will be held at the Bookstore on March 17 and 19 from 10 a.m. – 4 p.m. and March 18, from 10 a.m. – 7 p.m.

Questions about the events, regalia, photography, and diploma frames may be directed to the UMW Bookstore, 540-654-1017.

General Commencement questions can be directed to the UMW Commencement website at http://www.umw.edu/commencement/

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BOOKSTORE MIGRATION TO NEW SYSTEM

The new point of sale and inventory control system has enhanced features that will help the store better serve the UMW community. Phase two of the transition will include an upgrade to the store’s website. More information will follow as this phase gets under way.

Thank you for your patience as the store team continues transition from the old system to the new.


Copy Center

PRINT TO YOUR LOCAL KONICA COPIER 

Do you know you can print to your local Konica copier? Well you can! If you need assistance please contact us at (540) 654-1935 to get started!


Post Office

JANUARY SATURDAY HOURS

The Post Office will be open on Saturday Jan. 17 and 24 from 10 a.m.-2 p.m.

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CHANGES IN UPS RATES

UPS implemented a price increase effective Jan. 1, 2015.  On average, it will cost 4.9% more to send a package, depending on size and weight.  As always, the UMW P.O. will be happy to assist you in your mailing needs.

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DEPARTMENTAL SAVINGS FROM PRESORT ACTIVITIES

From July 14-Nov. 14, the UMW P.O. has saved university offices over $8,500 using discount mailing options. Want to know more? Give us a call and we can see if your mailing will qualify for any discounts.


EagleOne

EAGLEONE PAYROLL DEDUCTION = 1 FREE LUNCH PER MONTH

Sign up for direct deposit automatic payroll deductions.  Get one free lunch per month in Seacobeck with a minimum deduction of $10 per pay period.  Simply fill out the online payroll deduction form at  http://adminfinance.umw.edu/business-services/2012/09/07/eagleone-payroll-deduction/, or contact EagleOne for information and assistance.


Please contact Business Services for information and assistance at x1576.