October 3, 2023

Business Services eUpdate-October 2015

Business Services eUpdate–October 2015

Business ServicesBookstore


Now available at the Bookstore…

fitness tracker

Get your UMW Activity Tracker while supplies last–$54.99!


Staff Appreciation Sale

15% off regularly priced UMW clothing or insignia
Monday, October 12, 8 a.m.-5 p.m.
*Tuesday, October 13, 8-10:30 a.m. and 1:30-5 p.m.
*Please note special store hours


Last day to use Book Vouchers in the store is October 7, 2015.


UMW Bookstore on the Move: Go Eagles!

The mobile store with apparel and items supporting UMW’s athletic teams will be at the Battlefield complex for Homecoming, October 24! See you in the stands!


UMW Book Club

The UMW Book Club will be open to UMW faculty, staff and retirees, and will meet once a month in the University Bookstore. An organizational meeting will be held at noon on Wednesday, October 21, in the Bookstore. Bring a bag lunch and ideas for books to read as well as organizational suggestions. If you are interested in participating, RSVP to Margaret Mock at mmock@umw.edu so that arrangements can be made to accommodate the group. If you have questions, please send them by email or call 540/654-1017.


Textbook Adoptions

October 8th deadline: visit http://adminfinance.umw.edu/business-services/2015/10/05/course-materials-deadlines/ for information about upcoming course materials deadlines.
Departments with 100% on-time adoptions are eligible to win up to $2,500.00 in Pepsi Scholarship funds for students’ course materials.

Procurement Services


SWaM Spend is off to a good start in FY16!

Month SB WB MB SWAM Non SWAM Total Spend SWaM % Non
SWaM %
July 2015 $994,821 $180,911 $88,769 $1,264,501 $2,015,710 $3,280,210 39% 61%
August 2015 $1,179,613 $284,934 $51,484 $1,516,031 $981,452 $2,497,484 61% 39%
Total FY16 Spend $2,174,433 $465,846 $140,253 $2,780,532 $2,997,162 $5,777,694 48% 52%


Bank of America Phishing Email

If you receive an email from ‘bankofamerica@customercare.com’, please do not open the attachment – disregard and delete. This is a phishing email that is not from Bank of America.

As a reminder –

  • Bank of America will never ask you to reply with information or download any attachments to verify your account.
  • Official notifications will be from ‘@bankofamerica.com’.
  • If you suspect fraudulent activity on your account, contact Bank of America immediately at (866) 500-8262.


Shipping/Freight Charges

To help minimize eVA fees, enter a separate line item in eVA for shipping or freight charges using commodity code 96286. When some purchases are made through Amazon, for example, instead of placing the order in eVA as a lump sum purchase, create a separate line item for the shipping cost. This will save the University money in the long run, as eVA does not charge fees for shipping.


Amazon Order Reminder

When submitting an order in eVA with Amazon as the vendor, please select the option for “AMAZON COM LLC” in both the supplier name and location name. This is the only selection which will allow you to select your p-card.

amazon com llc


EVA Changes Ahead

To support the Commowealth of Virginia accounting system migration, all UMW vendors must be registered in eVA, with the exception of credit card orders (PCO).  If you have upcoming or recurring purchases to non-registered (non-PCO) vendors, please encourage them to register promptly to avoid a delay in the order process.



Recycle Toner Cartriges

Starting this week, there will be green containers throughout UMW campuses for recycling toner cartridges. Also attached to these will be a bucket for recycling batteries. If you have any questions or unable to find a recycling container located near you, please contact Dale Elethorp at x5972.



UMW Supplier Expo…Save the Date

UMW Supplier Expo

The University of Mary Washington Office of Procurement Services invites you to save the date for our first annual UMW Supplier Expo on February 26, 2016.

This will be a great opportunity for UMW Department Buyers to meet and network with vendors, learn about new products or services, and view product demonstrations. More info to come in the new year.

Copy Center


Did You Know…

The Copy Center offers the following services:

  • Color and B&W copying
  • Laminating
  • Binding service
  • Transparencies
  • Fax service
  • Shredding
  • Inserting service
  • Personalized Stationery, Notepads & Calendars
  • Digital Photo Processing
  • Scanning
  • Friendly personnel to assist you
  • Free collating for copies produced by the copier
  • Wide selection of paper stock available in different colors & weights
  • Specialty stocks available

Before your next print job, think Copy Center!


Please contact Business Services for information and assistance at x1576.

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