Category: What’s New @ UMW

Demolition for the building on the Hyatt Place construction site in Eagle Village began Monday, Aug. 20. It will take about one week to remove interior fixtures and physically separate the existing building structure, another two weeks of major demolition and a week of cleanup before moving ahead with groundbreaking and construction on the hotel.

Construction fencing has been placed around the vacant buildings and pedestrian traffic has been re-directed in front of the construction site with a defined walkway.

The hotel, a project of the UMW Foundation, is set to open in fall 2013.

The University of Mary Washington’s undergraduate orientation for new students begins Wednesday, Aug. 22. Move-in day will begin at 8 a.m. at each freshman residence hall and will continue with welcome sessions, student meetings and a new student barbecue.

A full schedule is available at http://students.umw.edu/fredericksburg-orientation/.

The UMW Staff Advisory Council has chosen Kate Waller Barrett Elementary School as the recipient of this year’s S.A.C. School Supply Drive 2012.  The drive began on Wednesday, August 1 and will run through the end of August.  Please note that Virginia’s No-Tax School Supply dates are August 3 – 5, so you may want to take advantage of this when shopping for  your donations.  Look for donation boxes in your building, along with lists containing specific items needed for grades K – 5.

If you are unsure of where your nearest donation box is located, please email Priscilla Sullivan, S.A.C. Activities Chair, at psulliva@umw.edu.  Thank you in advance for your donation; our hope is that it will make the school year a little easier on students, parents and teachers at Kate Waller Barrett Elementary School.

UMW recently received a $75,000 gift from Sally P. Blanchet ’42 to endow a scholarship for students within the College of Business. During her years at Mary Washington, Ms. Blanchet worked hard to pay her own tuition and other expenses through on-campus jobs, including a position as secretary to the dean of freshmen. In 1962, she and her husband founded Freehold Cartage, a successful company in Monmouth, N.J. The new scholarship will be named in memory of Ms. Blanchet’s younger sister, Jean Marie Phillis.

This message is from the Division of Advancement and University Relations.

August 2012 Updates and Announcements

• Parking Management
  • Welcome Mark Graziano!
  • Double Drive Changes
• Purchasing
  • Recent UMW Audits and Cardholder Recognition
  • eVA – 5 Day Rule & Browser Issues
  • SPCC News
  • SWaM – 35% SWaM Usage for FY12
  • Contract News
  • Surplus Property Form
• Copy Center
  • No Charge to Scan Documents

WELCOME MARK!

UMW welcomes the newest member of our Parking Management family Mark Graziano.  Mark joins the Parking team as a Community Service Officer, dealing with parking enforcement.  We wish him well in his new role at UMW.

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DOUBLE DRIVE CHANGES

With the completion of the Randolph/Mason renovation project, several additional parking spaces will be available on Double Drive.

Please direct any parking questions to Robin Jones, Parking Management Supervisor at 540-654-1129 or visit the website at: http://adminfinance.umw.edu/parking/

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THANK YOU SPCC CARDHOLDERS

Over the past few weeks, UMW has hosted Auditors from several different state agencies; these audits included reviews of UMW SPCC cardholder files.  The Purchasing Office appreciates the cooperation of all cardholders and extends a sincere word of thanks for your timely adherence to requests for documents.  We would also like to highlight a few observations made by DPS (Department of General Services/Division of Purchases and Supply).

• Best Practice for SPCC file
  • Theater and Dance SPCC checklist
  • Facilities SPCC/small business checklist
  • Pauline Jenkins was cited for having an exemplary SPCC file
• Best Practice for Contracts file
  • Melva Kishpaugh was commended for meticulous term contract files

Thank you!

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eVA is the first point of entry for purchase orders, in the unique circumstances where purchases are entered into eVA after the fact, the eVA confirming order must be entered within 5 days.

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eVA BROWSER ISSUES

Experiencing problems while using eVA? Updating browser to internet explorer 9 may eliminate issues.  To check what version of internet explorer is being used on your pc, go to the browser and select ‘About Internet Explorer’ from the Help menu.  If you are using an older version, try updating the browser for a better eVA experience.

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Beat the Sweep…SPCC Cardholders and Reviewers receive a monthly “Beat the Sweep” email from Melissa Myers, UMW SPCC Program Administrator.  The message advises cardholders and reviewers to code and sign-off of all transactions in advance of the 22^nd of each month in order to comply with program timelines.

This monthly message goes to all SPCC contacts, if coding and sign-offs are complete, we thank you in advance and no further action is needed.

If you have any questions, please contact the SPCC Program Administrator, Melissa Myers: mmyers@umw.edu or call x1057.

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CONTRACT NEWS

Recently Issued:

• Promo Contract will be established for users of these services.
• RFP on the street for Executive Search Services – Future search for a Provost.
• RFP for Architectural/Engineering Services – Design for renovation of Woodard Campus Center/Mercer Hall.  Evaluation in progress.

NO CHARGE TO SCAN DOCUMENTS

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Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCO

Assistant Vice President for Business Services and CPO

University of Mary Washington

1301 College Avenue

Fredericksburg, Virginia 22401

ebaker@umw.edu

540-654-2043