August 2012 Updates and Announcements
- Parking Management
- Welcome Mark Graziano!
- Double Drive Changes
- Purchasing
- Recent UMW Audits and Cardholder Recognition
- eVA – 5 Day Rule & Browser Issues
- SPCC News
- SWaM – 35% SWaM Usage for FY12
- Contract News
- Surplus Property Form
- Copy Center
- No Charge to Scan Documents
WELCOME MARK!
UMW welcomes the newest member of our Parking Management family Mark Graziano. Mark joins the Parking team as a Community Service Officer, dealing with parking enforcement. We wish him well in his new role at UMW.
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DOUBLE DRIVE CHANGES
With the completion of the Randolph/Mason renovation project, several additional parking spaces will be available on Double Drive.
Please direct any parking questions to Robin Jones, Parking Management Supervisor at 540-654-1129 or visit the website at: http://adminfinance.umw.edu/parking/
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THANK YOU SPCC CARDHOLDERS
Over the past few weeks, UMW has hosted Auditors from several different state agencies; these audits included reviews of UMW SPCC cardholder files. The Purchasing Office appreciates the cooperation of all cardholders and extends a sincere word of thanks for your timely adherence to requests for documents. We would also like to highlight a few observations made by DPS (Department of General Services/Division of Purchases and Supply).
- Best Practice for SPCC file
- Theater and Dance SPCC checklist
- Facilities SPCC/small business checklist
- Pauline Jenkins was cited for having an exemplary SPCC file
- Best Practice for Contracts file
- Melva Kishpaugh was commended for meticulous term contract files
Thank you!
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REMINDER: eVA FIVE (5) DAY RULE
eVA is the first point of entry for purchase orders, in the unique circumstances where purchases are entered into eVA after the fact, the eVA confirming order must be entered within 5 days.
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eVA BROWSER ISSUES
Experiencing problems while using eVA? Updating browser to internet explorer 9 may eliminate issues. To check what version of internet explorer is being used on your pc, go to the browser and select ‘About Internet Explorer’ from the Help menu. If you are using an older version, try updating the browser for a better eVA experience.
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SPCC NEWS
Beat the Sweep…SPCC Cardholders and Reviewers receive a monthly “Beat the Sweep” email from Melissa Myers, UMW SPCC Program Administrator. The message advises cardholders and reviewers to code and sign-off of all transactions in advance of the 22nd of each month in order to comply with program timelines.
This monthly message goes to all SPCC contacts, if coding and sign-offs are complete, we thank you in advance and no further action is needed.
If you have any questions, please contact the SPCC Program Administrator, Melissa Myers: mmyers@umw.edu or call x1057.
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SWaM for FY12
UMW has ended FY12 with 35% SWaM usage as reported by the Department of Minority Business Enterprise. Thank you to all departments for your continued effort in using small businesses whenever available. The goal for FY13 is to have 40% for SWaM.
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DAHLGREN SWaM
The Purchasing Office would also like to recognize the concentrated effort being extended by the Dahlgren campus in support of our SWaM initiative. Dahlgren managed to spend approximately $68,000 on small vendors in its first partial year of operation.
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CONTRACT NEWS
Recently Issued:
- Promo Contract will be established for users of these services.
- RFP on the street for Executive Search Services – Future search for a Provost.
- RFP for Architectural/Engineering Services – Design for renovation of Woodard Campus Center/Mercer Hall. Evaluation in progress.
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SURPLUS PROPERTY
Surplus property is a function of the Central Storeroom and should be accessed using a Surplus Property form. Please do not submit a Facilities work order submission for surplus property needs. If you need to surplus an item, please complete and submit the Surplus Property form located on the Purchasing website under ‘Forms’.
For more information or assistance, please contact David Hatcher or call 540-654-2092.
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NO CHARGE TO SCAN DOCUMENTS
Scanning is now available for no charge at the Copy Center; for shredding the 1st inch is free, $2 for 1foot, and $4 for box full.
For additional information or assistance, send an email to copies@umw.edu or call 540-654-1935.
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Please contact Business Services for information and assistance at x1576.
Erma A. Baker CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
540-654-2043
