October 2012 Updates and Announcements
- Parking
- Scheduled Paving
- Purchasing
- Welcome Pacifique!
- Reimbursements
- eVA Five (5) Day Rule
- Small Businesses Outreach
- VCE Orders – Alert
- Contract Activity
- Bookstore
- Pepsi Scholarship
- National Student Day
- Copy Center
- Desktop Printer Survey
PARKING LOTS TO BE PAVED DURING FALL BREAK
Saturday, October 13 – Tuesday, October 16. Areas to be impacted will be:
- All roads from back gates at Sunken Road to Lee Circle; including road to Woodard to point opposite Willard that was paved last year.
- Lots next to Monroe/Willard (lots 15 and 16).
Individuals may use campus walk to access Willard, Woodard, Monroe, Lee and Virginia.
Paving questions may be directed to Richard Blair.
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WELCOME PACIFIQUE!
UMW welcomes the newest member of our Purchasing family Pacifique Munezero. Pacifique joins the Purchasing team as a Customer Service Advocate (CSA). We wish her well in her new role at UMW.
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REIMBURSEMENT FOR PURCHASES
Reimbursements may not be used to avoid proper purchasing procedures. See recent advisory published in EagleEye, by VP Rick Pearce.
UMW procedures are included at the following links:
- Accounts Payable reimbursement information and procedures http://adminfinance.umw.edu/ap/reimbursements/
- Purchasing policies and procedures http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/
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eVA FIVE (5) DAY RULE
eVA purchase orders should be issued prior to contractors performing any work. However, should the agency find it necessary to issue any eVA confirming orders, the confirming orders must be placed in eVA within five (5) business days after directing the contractor to proceed.
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SMALL BUSINESS OUTREACH
Are you aware of businesses in need of assistance with DMBE certification? Please email the purchasing office with the name of the business and a point-of-contact.
NO SWAM VENDORS?
Do you routinely purchase commodities where no small businesses are found? Contact Purchasing at ext. 1127.
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VCE ORDERS – CRITICAL ALERT
On Non-Catalog Orders to VCE you must select the VCE vendor from the Supplier Search list. Do Not use the ad hoc vendor feature to enter VCE vendor information. When copying an older Requisition, be sure that you select VCE on the Supplier Search in case you had ad hoc’d VCE on the previous requisition.
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CONTRACT ACTIVITY
-Executive Search Firm(s)
-International Recruitment Services
-Exclusive uniform provider (athletics)
-Various solicitations for Facilities Services
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PEPSI SCHOLARSHIP
By meeting 100% on-time course material adoption dates for Fall 2012, the Departments of Math & Theater and Dance won Pepsi textbook scholarships totaling $2,000.
The Stafford Campus Scholarship departments will be selected Spring 2013.
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NATIONAL STUDENT DAY
UMW joined with 1500 campuses across America to participate in National Student Day and demonstrated social responsibility by packaging 10,000 meals to help Stop Hunger Now!
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DESKTOP PRINTER SURVEY
UMW will conduct a print strategy study in FY13. Representatives from Pitney Bowes will be on campus this week to conduct a survey of desktop copiers.
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Please contact Business Services for information and assistance at x1576.
Erma A. Baker CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
ebaker@umw.edu
540-654-2043
