Business Services – September 2013 eUpdate

PICK UP new Small Purchase Credit Cards by 9/20

The current Small Purchase Credit Cards expire this month. Please pick up new cards Monday – Friday, 8am – 5pm.  REQUIRED PAPERWORK: Delegated Purchasing Authority and SPCC Employee Agreement. Completed forms are required in order to distribute new cards.

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AMAZON VA SALES TAX

The UMW Bookstore is the go-to source for course materials; however, there are times when departments have need for unique orders and Amazon is an often used source. As of September 1, 2013, Amazon.com began adding sales tax to items shipped to Virginia customers. Please see the following information on how to enroll in the Amazon Tax Exempt Program (ATEP): AMAZON TAX EXEMPT MEMO

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eVA – DO Order Prefix Change on 9/16

DO not be alarmed when eVA “DOs” go away! The eVA DO (direct order) prefix will be replaced with EP (electronic procurement).

Why the change?  An update to eVA, allowing for advanced capabilities of eVA’s advertisement services for formal solicitations, necessitates a change in non-SPCC orders entered into eVA.

• EP orders are exactly the same as DO orders; only the prefix is different.
• For eMall searches in eVA, search via the Purchase Order option.  Users may also search under the ERP Order option.
• Banner searches remain the same

This change does not affect PCO orders. Change orders made to a current DO will still produce a DO

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TOP 10 DEPARTMENTS eVA SWAM ORDER ACTIVITY (JUL-AUG)

DEPARTMENT	SWaM Spend	SWaM %	Total Spend
James Monroe Museum	$553.50	100%	$553.50
University Relations – Legislative Affairs	$3,574.43	100%	$3,574.43
Multicultural Center	$2,195.31	99%	$2,213.06
Modern Foreign Language	$562.53	94%	$600.05
Business	$1,474.41	87%	$1,686.91
Arts and Sciences	$678.00	83%	$813.00
English-Linguistics and Communication	$1,127.58	81%	$1,393.84
Health Center	$606.05	80%	$758.96
Emergency Management-Safety	$26,688.09	79%	$33,840.33
College Events	$18,488.60	69%	$26,622.69

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CONTRACT ACTIVITY

• RFID tags for Eagle Landing parking deck  (Res Life) – awarded
• Comprehensive Grant Writing RFP – review in progress
• Request for Qualifications for Stream Restoration/Stormwater Mgmt – under evaluation by committee
• RFP for Admissions Search and Tele-qualification – in progress
• RFP for Entertainment/Carnival Games for Student Activities/Events – issued
• RFP for Residence Hall Furnishings- in progress
• Athletic Prospect Recruitment Software –issued
• Bookstore Point of Sale System – under evaluation
• RFP for Services of Civil Engineering /Land Surveying – under evaluation
• Term Contract for assembly/movement of modular furniture- issued
• Quick Quote – Online document portal
• Quick Quote – Modular Furniture Assembly/Disassembly/Movement

Cooperative Contracts Engaged

• Upholstery Services
• Consulting Services

TEMPORARY PARKING CHANGE – COLLEGE AVE

Due to the construction of the Campus Center, a section of College Avenue (University side) will be closed from September 2013 – October 2013. Please familiarize yourself with alternate Faculty/Staff parking areas that may be utilized until College Avenue is once again available. For more info on the Campus Center visit www.umw.edu/campuscenter.

Available parking locations may be found on the Parking Management website:    LOT DESIGNATION

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REMINDER: DUPONT FAC/STAFF LOT

The parking lot in front of DuPont is available for Faculty and Staff.

BOOKSTORE – UMW OWNED & OPERATED

The UMW Bookstore is owned and operated by UMW and all profits support UMW students and programs. Contact the store to support your upcoming event!

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NEW BOOK: “APOLOGY” BY JON PINEDA

Author Jon Pineda will be participating in a book reading and signing on Thursday, September 26, 5 p.m. in Combs 139.

His new novel “Apology” will be available for purchase in the UMW Bookstore.

FALL 2013 COPY CENTER HOURS

The Copy Center, located in Seacobeck Hall, is the place for all your copy and printing needs. The hours of operation are:

• Monday – Thursday: 8 a.m. – 7 p.m.
• Friday: 8 a.m. – 5 p.m.

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NETWORKING PROJECT STATUS

Over the next few months UMW IT along with the Copy Center will be installing print drivers onto campus computers to enable networked use of Konica Minolta copiers (multifunction devices) as printers. Added features that become available include, printing to the copier securely and scanning to email. For the project status visit http://adminfinance.umw.edu/copies/mfd-networking-project.

FALL 2013 POST OFFICE HOURS

The UMW Post Office is capable of managing on and off campus package and mailing, bulk orders, pre-sort, printing mailing address or affixing mailing address labels, providing cost savings, and much more.

The hours of operation are:

• Monday – Friday: 10 a.m. – 4:30 p.m.

FREE LUNCH WITH PAYROLL DEDUCTION

Sign up for direct deposit automatic payroll deductions. Get one free lunch per month with a minimum deduction of $10 per pay period. PAYROLL DEDUCTION FORM

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Please contact Business Services for information and assistance at ext. 1576.