June 22, 2024

Business Services eUpdate September 2014

Bookstore

  • Verba Course Materials Price Comparison Tool

Copy Center

  • Student Cloud Printing Options
  • Copy Center Costs Comparisons: Seacobeck Hall copy vs. departmental copier
  • Top 10 Departments Maximizing Copy Center

EagleOne

  • Support our EagleOne Merchant Partners’ Specials

Parking

  • 2015 Fac/Staff Decals Info Coming Soon
  • Upcoming Events
  • Ongoing Construction/Storm Water Management Projects

Post Office

  • New Mail Kiosk

Procurement Services

  • eVA Small Business Update
  • Departmental eVA Buyer Tips
  • Shipping/Freight exempt eVA fees
  • UMW Small Purchase Procedures

Personnel Changes Business Services welcomes Patricia Canciglia and Opal Curtis.

Patricia (Pat) Canciglia joins Procurement Services in the position of Buyer Specialist, following a 30+ year career with the Federal Government, Naval Surface Warfare Center/Naval Sea Systems Command (NSWC), Dahlgren Division, most recently as Chief of the Contracting Office and Contracts Department Head.

Opal joins us in the role of Business Services Administrative Assistant, following a 30 year career, most recently in a managerial role, at the Free Lance-Star.

Owned and Operated by UMW ! 

Verba Course Materials Price Comparison Tool 

The UMW Bookstore website now has a price comparison tool allowing students to compare course materials prices with other industry providers.  This feature invites transparency in pricing and will demonstrate the value of the UMW Bookstore.

For a quick peek, click here

To start from the beginning, go to www.umw.edu/bookstore<http://www.umw.edu/bookstore>

–          Click Textbooks.

–          Click Fredericksburg Campus.

–          Select term (F14), then class, then section.

–          Click “Compare prices on these course materials”

Reminders for students:

The UMW Bookstore is owned and operated by UMW. 100% of profits remain on campus in support of student life at UMW.

Consider the total cost of ownership when renting books. Rental books must be returned to the rental company at the end of the rental term and are not eligible for buyback.

Remember: the UMW Bookstore hosts buyback at the start and end of each semester!

Student Cloud Printing Project–  The forecast for October is cloudy.  UMW will introduce cloud printing to students in October.  Students will have the option to send print jobs to one of 4 multi-functional printers around campus, Simpson Library, ITCC Center, Stafford Library and Trinkle Hall. Students will be able to print to the cloud from any computer or mobile device, and swipe their EagleOne card to access and pay for print jobs.

Departmental Copy Jobs

Copy Center per/copy cost in Seacobeck Hall are $.035 per copy.

Costs on departmental copiers (multi-function devices) are $.07 per copy /or  $.05 for networked print.

Copy Center normal turnaround time is 24 hours and will deliver right to your office via campus mail.  A request form is available on the Copy Center website.

FY14 Top 10 Departments Maximizing Copy Center, approximate savings/cost avoidance:

1          $3,957.70         MATHEMATICS

2          $3,748.88         ADMISSIONS

3          $3,607.29         PSYCHOLOGY

4          $3,112.30         WRITING INTENSIVE PROG5

5          $2,640.97         MOD FOREIGN LANG

6          $2,574.40         BIOLOGY

7          $2,377.96         ENG, LING &SPEECH

8          $1,666.84         CLASS, PHIL & REL

9          $1,429.66         ECONOMICS

10         $1,221.64         Team Sports – Other

Questions?   Contact Amme Mahler, ext. 2006 

EagleOne Payroll Deduction is available for all employees 

EagleOne merchant current specials

Baba Ganoush: 1/2 off chicken Shawarma wrap or Falafel wrap 3-6 p.m. everyday through Dec. 30, promo code BABA14

Country Cookin’: $3 burger and fries every Wednesday 4- 9 p.m. all fall semester

Home Team Grill: 1/2 price burgers every Tuesday 4-11 p.m.

IHOP: 50% off entire check -every Wednesday 8 p.m.-4 a.m., must purchase beverage and show EagleOne ID

Salad Creations: $1.99 smoothie with purchase of any salad, wrap, panini or sandwich everyday 4-9 p.m., offer good through Oct. 30, also students & fac/staff receive 10% discount w/EagleOne card

Pancho Villa: 20% off new lunch specials w/ student or fac/staff EagleOne ID, good at Eagle Village location only

Upcoming events requiring campus parking reservations:

Family Weekend – reservations affect Level #4 of Alvey Parking Deck on Friday, Sept. 19, and level #4 Alvey Parking Deck & GW lot on Saturday, Sept. 20

Admissions Event & Alzheimer’s Walk – reservations affect campus-wide parking on Saturday, Sept. 27

Ongoing Construction/Stormwater Management projects affecting parking:

New Campus Center – College Ave, creating overflow to other areas.

ITCC- Simpson Library, Jepson lots, creating overflow to other areas.

Woodard/Mercer Renovation – Sunken Road lot #13, disruptions along Campus Drive. Drivers and pedestrians urged to be aware of increased construction traffic.

Marshall – work continuing with minor Residential Student disruption in Marshall lot.

2015 Fac/Staff Decals Coming Soon

All Fac/Staff decals will expire on 7/1/15, planning is underway for the registration and distribution process for new decals. More details to follow this Fall/Winter.

To support personal/retail needs, a new postal kiosk is available in Lee Hall, beside the ATM machine (just outside the Bookstore).  The services available through the kiosk include purchasing stamps and mailing packages via USPS. Credit cards are accepted.

Reminder for 2014-2015: Vendor Agreements should be routed to Procurement Services for review and signature 

eVA Small Business Update

NEW Vendor Look Up Feature Allows Full Export of SBSD Vendor List

From the bottom of the eVA website homepage you can access the list of active eVA Vendors.

The page has a link at the top right corner that gives you the full list of SBSD (Department of Small Business and Supplier Diversity—formerly  DMBE) certified Vendors.  It matches what you get if you go to the SBSD website (www.sbsd.virginia.gov)

Now when you click to view the Full SBSD List there is a NEW link (“Export Full SBSD Vendor List to Excel”) that will give you the entire SBSD list (not just an export of the current page you’re viewing).

Departmental eVA Buyer Tips

​​Reminder to enter confirming orders in eVA.  eVA should be the front-end requisitioning source for purchases, there are some situations where eVA entries are issued as confirming orders, in those cases, it is highly encouraged that the eVA order is entered promptly (recommended within 5 days). 

Shipping/Freight exempt eVA fees

ALERTS
Shipping / Freight Exempt from eVA Transaction Fees
There are two (2) exempt options for Shipping & Freight when used as a separate line item in an e-Mall order Select Commodity Code SHIPPING (NIGP 96286) or FREIGHT (NIGP 96286) By making the appropriate selection, eVA will exempt the shipping / freight charges from eVA Transaction fees

UMW has adopted Small Purchase Procedures

Small Purchasing Procedures (less than $50,000), are posted at the following site

(http://adminfinance.umw.edu/procurement/files/2014/09/UMW-Small-Purchase-Procedures-8-14-14.pdf)

Current Contract Activity

RFP      Institutional Outcomes Assessment and Accreditation, evaluation in progress

URFP   Ticketing System

RFP      Behavioral Incident and Conduct Management Software, negotiation in progress

RFP      Horseback Riding Services, evaluation in progress

RFP      Hotel Services, Preferred Provider, specification development underway

SS        Blackboard Transaction System, completed

IFB       Rugby Field Upgrade, for release Sept. 21

RFP      Jepson Renovation/Addition, for release

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Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCCO, VCO

Assistant VP for Business Services & CPO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

540-654-2043

ebaker@umw.edu