Business Services eUpdate–April 2015
APRIL MICRO BUSINESS EVENT
The UMW Small Business Development Center (SBDC) will be assisting “micro eligible” small businesses with this new statewide classification level on Wednesday April 22. There will be no fee for participating businesses. Registration is required. If Departmental Buyers are aware of businesses who fit this category, encourage them to visit the SBDC website for more information.
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UPDATES ON STANDARD TECHNOLOGY REQUEST AND BYO FORMS
The following 3 items were added to the Standard Technology Request form:
Apple Magic Trackpad Logitech Wireless Mouse Apple Thunderbolt Display
The following 2 items were added to the BYO form:
- Non Apple branded iPad and Tablet Cases/Sleeves/Covers
- Non Apple branded cables including but not limited to HDMI, Ethernet, DVI, VGA, etc.
*ANY Apple branded products including Smart Cases and Apple cables still have to go through one of the form processes.
If invoices or receipts are needed from the following companies – Dell, Apple, CDWG – contact Michelle Miller at mmiller8@umw.edu with the PCO# to have them retrieved and forwarded to you.
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2015 SPCC/GOLD BILLING CYCLE DATES AVAILABLE
The billing cycle dates and deadlines are available on the Procurement Services website: 2015 Billing Cycle
A PDF document is also available for cardholders and approvers to download, print or save: 2015 Billing Cycle PDF
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NEW EVA SEARCH BAR
We asked…and eVA listened. A couple of months ago, we inquired about creating a search bar on the eVA website that would allow users to complete simple searches such as quick quote information or reverse auction details. Now, there is a live search bar that allows a user to search detailed information in eVA much easier and faster. Click Here.
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ALTERNATE SWAM SEARCH GUIDE
If you are attempting to either locate or verify whether a vendor is a DSBSD certified small vendor and receive the ‘500-Internal Server Error’ on the SWaM search webpage, please use one of the alternate search methods available: ALTERNATE SWaM SEARCH GUIDE
Contact Procurement Services x1127 for further assistance.
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ORDERING FURNITURE FROM VCE’S PUNCH-OUT CATALOG
After loading items in the “cart”: to return from VCE’s furniture punch-out catalog to eVA, the user needs to click the button at the top “Transfer Your Order.- Clicking this button will post your order to your procurement system”; effectively transferring the cart back to eVA. DO NOT click the “Close Punchout Catalog Shopping Session”. This returns the user to eVA and empties the cart so that nothing purchased and entered into the cart will transfer back to eVA for completion of the order. 
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CURRENT CONTRACT ACTIVITY
Recently Awarded
Purchase of Qualtrics to replace Zarca as the institution survey tool
Emergency Clean up Services
Solicitations in Progress
Lighting Supplies IFB
IFB for Physical Plant Roof
RFP for International Recruitment with promotional allowance
RFP for Internet Service Provider
Golf Course Facility Provider
Amazon Web Services
Temporary Staffing/Personnel Services
Service and Maintenance of Stand-by Generators
A/E Services to Renovate UMW Amphitheater
A/E Services for enhancement of Battleground athletic complex
NEW PARKING LOT DESIGNATION FOR ALVEY DRIVE
Beginning immediately, the University is issuing a change of use in the Alvey Drive parking deck. Level #4 (top level) of the parking deck will be reserved for campus visitors only (there is no longer any Fac/Staff parking on level #4), while levels 1-3 will be available for all UMW registered vehicle (as is the status of the surface lots beyond the deck). Deck painting and signage will be updated shortly to reflect these changes.
Questions? Call (540) 654-1129 or email Robin Jones.
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FACULTY/STAFF/CONTRACTOR/VENDOR DECAL RE-REGISTRATION 2015
All Faculty and Staff decals expire on July 1st 2015.
All Contractors/Vendors decals expire July 31st, 2015
UMW employees must re-register all current vehicles through the Eaglenet Portal beginning Monday March 2, 2015 through June 30, 2015; July 30 for Contractors.
Note: If a decal was requested and received after Jan. 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.
To request a decal through Eaglenet, use the following steps:
- Open Banner Self-Service
- Select Personal Information
- Select Parking Management System
- You can also click: https://eaglenet.umw.edu/Pages/Banner%20Self-Service.aspx
Any group needing assistance should contact Robin Jones, (540) 654-1129.
COURSE MATERIAL ADOPTION DUE DATES
- Adoptions for fall 2015 are due on or before April 13, 2015
- Adoptions may be sent to textbooks@umw.edu.com
Visit www.umw.edu/bookstore and select Faculty Page for course material adoption forms and more information. Please call with questions: DJ Garcia: (540) 654-1648
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SPECIAL ORDERS? THINK BOOKSTORE FIRST!
Departments, prior to making volume purchases from any of our contracted promotional vendors, Buyers should contact the UMW Bookstore. The Bookstore is self-operated and those revenues actually fund numerous campus departments and activities. Why not support yourself ?
Contact Ozelle Hackett with any special order needs. ohackett@umw.edu
SAVE MONEY…AND TIME!
Cheapest copies on campus with fast turnaround too! Copies at the Copy Center on campus are only $.035 each–that’s half the cost of your departmental copier. And normal turnaround is 24 hours. The following graph represents savings opportunities if jobs were produced at the Copy Center in lieu of on a departmental copier:
YTD POTENTIAL SAVINGS
| Top 10 | YTD Potential Savings |
| Jepson Copier | $ 2,613.77 |
| GW, 3rd floor | $ 1,302.24 |
| Trinkle, 2nd floor | $ 1,182.12 |
| Combs, 3rd floor Copier | $ 975.23 |
| Eagle Landing, 4th floor | $ 829.97 |
| Combs, 2nd floor Copier | $ 675.91 |
| Goolrick | $ 620.35 |
| Trinkle, 1st floor | $ 460.53 |
| Combs, 1st floor Copier | $ 422.67 |
| Lee, 4th floor | $ 370.20 |
| Top Ten opportunities for savings | $ 9,452.96 |
SAVE ON BULK MAIL
The UMW Post Office has partnered with UPS Mail Innovations and PSI to save you money. They both focus on bulk mail to insure that the client gets all the savings possible. Want to know more? Give us a call at 540-654-1049.
PEPSI STICKER PROMO CONTINUES
Stickers were randomly placed on drink bottles in vending machines around campus. Be sure to check your vend drink for a sticker. Bring the empty bottle with sticker attached to the EagleOne Card Center, Lee Hall room 110, MF 8AM-5PM. Sticker amount will be deposited to your EagleOne card.
Sponsored by Pepsi
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BOOKSTORE SUPPLY VENDING MACHINE AT ITCC
Students and employees can purchase select items from the Bookstore’s new vending machine located on the second floor of ITCC.
Products list includes: USB cords, computer supplies, batteries, highlighters, dry erase, and various office supplies.
A final note from the month of March: Thanks to all who attended the SAC Employee Resource Fair ! Our attending vendors distributed giveaways to more than 200 people, we conducted additional training for the new office supply contract, and UMW Business Services units shared information and giveaways with colleagues! It was a great event.
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Please contact Business Services for information and assistance at x1576.
