March 29, 2024

Business Services eUpdate–May 2015

May 2015 Updates and Announcements

  • Procurement Services
    • Current Contract Activity
    • SPCC FY15 end of year calendar & deadline
    • Business card changes
    • SPCC WORKS reports
    • Federal Surplus Warehouse Opportunity
    • Bank of America Increased fraud monitoring
    • Introducing the Bulb Eater 3
    • Clean April sweep
  • Parking Management
    • Decal re-registration
  • Bookstore
    • Employee Appreciation Days sale
    • FY15 department charges
    • Special and summer hours
  • Post Office
    • Opportunity for mail savings
  • EagleOne
    • Off-campus merchants available all summer

Procurement Services

 

CURRENT CONTRACT ACTIVITY HIGHLIGHTS

  • IFB Lighting Supplies
  • RFP Amazon Web Services
  • RFP Internet Service Provider
  • RFP International Recruitment
  • RFP International Travel Services
  • RFP Temporary Staffing Services
  • RFP Golf Facility Host Site
  • IFB Snow/Ice Removal Services
  • RFP Printing Services
  • RFP Fire Alarm Integrator Services
  • RFP Architect/Engineering Services for Amphitheater Renovation
  • Cooperative Contract Employee Relocation Orientation Services
  • QQ/RA Golf Carts

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SPCC FY15 END OF YEAR CALENDAR & DEADLINE

Purchases made on the SPCC prior to the May 2015 billing cycle, which ends on May 15, will be posted to the current fiscal year.  To ensure charges are reflected in the May cycle, purchases should be made by May 8 to allow transactions to post. FY15 budget cannot be carried over to next year to support purchases or payments not completed in the current year.

The FY15 Year-End Memo is located on the TESS website.

Questions? Contact Monique SanPietro x1057

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SURPLUS FURNITURE

Dale Elethorp, UMW Central Storeroom Mgr., will be making a trip to the Surplus Federal Warehouse in mid-May to view available office furniture at greatly discounted pricing. If any departments are in the market for furniture and wish to accompany him to view the current surplus inventory, please contact Dale directly at 540-654-5972, or delethor@umw.edu

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BUSINESS CARD CHANGES

Per Design Services, the University’s Identity standard for business cards will change, effective July 1.  Currently we have been required to select “Thermographic ink” for “ink type” when ordering business cards through the VCE punch-out catalog in eVA.  As of July 1, the “standard ink” for ink type should be checked (no extra charge).  This change will provide a more updated look for University business cards.

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SPCC WORKS REPORTS**

As a follow-up to information provided at the April B.U.G. meeting, examples from WORKS Dashboard are provided at the end of this communication .  SPCC Cardholders can access spend charts by vendor, category and org.  See more information and visuals at the bottom of the page.

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INCREASED FRAUD MONITORING

Bank of America is strengthening fraud controls, and will be asking SPCC Cardholders to monitor spend activity more frequently.  Cardholders may see a greater frequency of emails from the BoA Fraud Team requesting feedback on purchase activity. The emails will instruct the cardholder to contact the bank, they will not request sensitive customer information.

If you suspect unauthorized activity, please report it immediately to Bank of America’s Fraud Team at 866-500-8262.

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INTRODUCTING THE BULB EATER 3

As part of our ongoing efforts to increase environmental sustainability on campus and reduce costs to the University, Facility Services and Central Stores has acquired a bulb crusher. The Bulb Eater 3 provides a safe and efficient way to recycle fluorescent lamps by crushing and storing lamps, capturing and neutralizing vapors, and reducing the amount time recycling. Additionally, the cost of recycling crushed bulbs will be produce over $1,900 in savings, compared to the current recycling contract. The Bulb Eater will pay for itself within 2 years!

Questions? Contact Dale Elethorp.

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CLEAN APRIL SWEEP

Thank you cardholders and approvers for signing off on all transactions by the April deadline. No cardholders were swept. KUDOS!


Parking Management

 

FACULTY/STAFF/CONTRACTOR/VENDOR DECAL RE-REGISTRATION 2015

Don’t Wait …

If you have not registered for your 2015-2017 parking decal, do so now.

Note: If a decal was requested and received after Jan. 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.

To request a decal through Eaglenet, use the following steps:

  • Select Banner Self-Service
  • Select Personal Information
  • Parking Management System

Anyone needing assistance should contact Robin Jones, (540) 654-1129.


 

Bookstore

 

 

OUR UMW “FAMILY BUSINESS”,  University Owned and Operated

EMPLOYEE APPRECIATION DAYS SALE

May 12 – 15:   20% off one regularly priced UMW clothing or insignia item for UMW employees.

Store hours: May 12 – 14: 9 a.m. – 5 p.m.; May 15: 9 a.m. – 3 p.m.

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FY15 DEPARTMENT CHARGES

The last day to use FY15 department charges in the Bookstore is May 22, 2015. If you have any questions, please contact the Bookstore at x1017.

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SPECIAL AND SUMMER HOURS

Summer Store Hours:

Starting Monday, May 4th

Monday – Thursday: 9:00 am – 5:00 pm

Friday: 9:00 am – 3:00 pm

Saturday: CLOSED

Sunday: CLOSED

Commencement Hours:

Friday, May 8th: 8:00 am – 7:00 pm

Saturday, May 9th: 7:00 am – 2:00 pm

 

Visit the Store website for special events and hours of operation.


 

Identifier - Post Office

 

SAVE ON BULK MAIL

The UMW Post Office has partnered with UPS Mail Innovations and PSI to save you money. They both focus on bulk mail to insure that the client gets all the savings possible. Want to know more? Give us a call at 540-654-1049.


EagleOne

 

OFF-CAMPUS MERCHANTS AVAILABLE ALL SUMMER

Reminder:  Our off-campus merchants accept EagleOne throughout the summer.  Please see our website for a current list of our off-campus merchants at: OFF-CAMPUS MERCHANTS.

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lunch icon Attention Faculty and Staff! There IS such a thing as a free lunch! See EagleNet for details.

 


 

Please contact Business Services for information and assistance at x1576.

 

 

**SPCC Cardholders can access spend charts by vendor, category and org –

Examples follow (although the quality of these images is poor, it provides a preview of what is available through WORKS with improved clarity):

5.5.1

5.5.2

5.5.3

Custom reports can be run, based on date range and/or a  specific vendor, and are exportable to Excel.  You can select date range, Merchant Class Code (MCC) and Vendor name.

5.5.4

If you need help using or understanding Dashboard reporting abilities, please contact Monique SanPietro, your Program Administrator for the SPCC, or Melva Kishpaugh.  There are also user guides available in Works at the bottom of the screen.