Dear Supervisors and Non-exempt Employees,
The implementation of MyTime has raised many questions about what it means to be or supervise a non-exempt employee at UMW. To begin to address these questions we are offering this 20 minute course, Overtime Compensation Requirements, to help you understand the federal FLSA (Fair Standard Labors Act) and state policy requirements for compensating and managing hours of work for non- exempt employees. All Supervisors, including those who supervise student employees, are required to complete this course by June 30. Non –supervisory employees are strongly encouraged to participate. Instructions to access the course in UMW Global are provided are attached and also embedded below.
At different times within the presentation you will be directed to UMW for its specific application of federal law and state policy. Please note the following:
- The UMW standard workweek is 12:01 a.m. Monday through midnight on Sunday.
- UMW currently uses only OT pay to compensate non-exempt employees for hours worked beyond 40 in a work week. The use of OT leave in lieu of OT pay is under review.
- UMW counts hours worked to the nearest quarter of an hour ( 15 minutes).
- AT UMW overtime pay or straight time compensatory leave is authorized only for exceptional requirements of an emergency or temporary nature. The earning of either to satisfy routine agency or departmental requirements is prohibited. While this policy provides management with the prerogative of determining when and how much overtime pay or compensatory leave can be earned, supervisors are responsible for controlling the work hours of all employees.
- UMW permits paid 15 minutes break twice a day.
The University is required to comply with all laws governing the pay of non-exempt employees for hours worked. Supervisors may contact Paula Wilder pwilder@umw.edu or Sabrina Johnson sjohnson@umw.edu with questions about FLSA requirements. Employees are encouraged to contact Terri Lockhart, Employee Relations, at tlockhar@umw.edu or ext2051, with any concerns about university compliance.
Classified positions in Bands 3 and 4 will be reviewed for exempt/non –exempt FLSA status beginning in August in conjunction with the opening of the Classified Employee Performance Management cycle for 2015-16.
If you still require Supervisor or New User MyTime training, MyTime training classes are offered Monday, Wednesday and Friday between the hours of 10am to 12pm or Tuesdays and Thursdays between 3 and 5pm. Registration is required, please contact TESS@umw.edu.
Instructions to access FLSA Course:
| Course: | MVP HR Policy & Law – Fair Labor Standards ActOnly the Overtime Compensation Requirements module must be completed. |
| Access: | For your convenience, you may access the content online in UMW Global. |
| Deadline: | June 30, 2015 |
| Time Requirement: | 20 minutesNote: The course’s home page states that it will take 1.5 hours to complete the course. You are completing only one module and its assessment; this should take you approximately 20 minutes. |
| Required for: | All Supervisors: RequiredNon-Exempt Employees: Strongly encouragedAll other Classified, Wage, A/P Faculty: Encouraged |
| Notifications: | The course will appear on your transcript; it will show that it has been Started. |
To access UMW Global:
Both the https and /umw are important.
- This course seems to work best in Internet Explorer.
- Make sure that the site is a trusted site.
- Allow pop-ups: Tools > Pop-Up Blocker > Pop-Up Blocker Settings > Add covkc.virginia.gov in the box if it is not already there.
- Use the Compatibility View: Tools > Compatibility View
- Log in, using your UMW Global credentials.
The credentials that you use may not be the same as the credentials used for email, etc.
If you encounter difficulty logging in to UMW Global, please contact Pam Lowery (plowery@umw.edu).
Notes:
- This course has sound; you will want to make sure that your speakers or headphones are working.
- The course does not transition from one slide to the next automatically. Once you finish your review of a slide, you must click to the next slide.
- Each slide must be completed before another slide is selected.
- There are 3 modules, and 3 assessments. You must complete only the Overtime Compensation Requirements module.
To access MVP HR Policy & Law – Fair Labor Standards Act:
- Once you have logged in to UMW Global, see the Search box that is on the right side of the screen above the dark blue line.
- Enter FLSA.
- Hit Enter or click the magnifying glass.
- Select MVP HR Policy & Law – Fair Labor Standards Act.
- Click Access Item.
- Click Overtime Compensation Requirements.
- You may want to maximize the window so that the content is easier to view.
- Proceed through the content. See the notes above.
- Once you have reviewed all of the content, and are ready to complete the assessment:
- Click Exit > Exit Now.
To complete the Overtime Compensation Requirements Assessment:
- Select Overtime Compensation Requirements Assessment from the left menu.
- The test will appear after a few seconds.
- Click Submit once you have answered all of the test questions.
- You will be shown your score and details about your responses. If you do not pass the assessment you may review the content and take the assessment again.
