May 23, 2024

Flex Scheduling Extended Year Round

Effective May 18, 2016,  Year Round Alternative Work (Flex) Schedules  

Several years ago the University adopted summer flex work schedules which begin after graduation and end two weeks prior to the start of classes.  During this period, with supervisor approval, full time employees are permitted to work four nine-hour days and one four-hour day with the remaining ½ day off per week or employees may choose to work four ten-hour days with one full day off per week.

In keeping with the University’s commitment to support staff in their efforts to manage work and their personal lives, alternative or flexible work schedules are now officially permitted year round.  Supervisors are strongly encouraged to extend similar flex scheduling year round or during other appropriate periods, where possible, provided such schedules do not impede efficiency of university operations or increase university overtime liability. Work schedules must be revised, as needed, in MyTime.

Please be mindful of the following implementation requirements:

  • As with all workplace policies and practices, alternative flex scheduling is to be administered equitably.
  • Employees who work at least six consecutive hours must be afforded a lunch break of at least 30 minutes. Please use the Supervisor Request Form on the Payroll site to request a change in the lunch break or for assistance in making schedule changes.
  • Supervisor approval is required to count a working lunch as part of the workday.
  • Non-exempt employees must maintain a 40 hour work week schedule.
  • Alternative work schedules are subject to cabinet vice president approval and may be revised or terminated based on the needs of the university or departmental operations.  Although advance notice is not required, supervisors and managers are expected to make every effort to give staff reasonable notice of when alternative flex work schedules will end.

Note:  Don’t forget to take advantage of the more relaxed summer dress code.

Happy Flexing!!!!

Sabrina C. Johnson

Associate Vice President for Human Resources and AAEE0

1301 College Avenue

Fredericksburg, Virginia  22401

Phone: ( 540) 654 1214

email: sjohnson@umw.edu