October 1, 2023

August Business Services eUpdate


Business Services


Annex removal began on August 8, and should finish by August 12.


Procurement Services

Procurement Forum

Mark your calendars! On September 19, from 9-10:30 a.m., Procurement Services is hosting a forum to answer any and all questions you have about procurement. Topics will include, amongst other things:

  • Department overview
  • Strategic sourcing
  • SWaM
  • Savings and cost avoidance
  • Updated Small Purchase Procedures
  • ETF process
  • Cardinal/EVA relationship
  • Q&A

The forum will take place in the Eagle Village 4th floor conference room. Contact James DeLoatch with any questions.

IT “Buy Your Own” Page

Non-Apple-branded mice and keyboards have moved to the Buy Your Own page. These items are pre-approved and require no technology request form submission or IT approval prior to purchasing.

If you need help selecting a keyboard or mouse, contact the UMW Help Desk, x2255.

Standard Desktop and Laptop Savings

Commencing in FY17, the University has changed its standard configurations for both desktop and laptop machines. Through a combined effort of deeper discount negotiation based on volume spend from Procurement Services, and specification changes from the IT department including changing the operating system and increasing the memory from 8GB to 16GB, the University received standard machine configurations that give the University both great potential cost savings and more options for machines based on the users’ needs. This equates to an annual cost of avoidance of approximately $130,000.

The following demonstrates the reduction of average rates for past versus future purchases:

  • Dell Desktop Standard: $1075.68 vs. $758.59
  • Dell Laptop Standard: $1392.04 vs. $899.27
  • Savings: 29.5% for desktops, 35.4% for laptops

If you need assistance picking out which hard drive option is best for you, contact the IT help desk at x2255.

Fixed Asset Inventory

As a reminder, Mary Francis Gallagher has taken over the position of Fixed Asset Coordinator. Campus Faculty and Staff should expect her visits throughout the year, and assist in any way possible to complete her inventory of their area.

Contract Highlight: PEPSICO

UMW procurement services office monitors more than 300 contracts through our campus contract management system, Cobblestone.  University contracts promote increased efficiency of operations and serve to streamline processes, reduce costs, and add value to the campus community.

Featured today: The exclusive beverage contract with PEPSICO provides products for all dining locations, UMW Bookstore, and 57 campus vending machines, funding for various campus initiatives (including departmental scholarships for on time course material adoption), and participation in various campus events. The contract is administered by Business Services. Thank you PEPSICO for your partnership!

pepsico 2

Pictured here: July 26, 2016, Michael Sharpe from PEPSICO delivers the annual contract contribution check of $125,000 to Rick Pearce, AVP & CFO. PEPSICO contributions since 2012 have totaled $673,000.

Small Purchase Procedures

Coming Soon…

Within the coming month, Procurement Services will be revising UMW small purchase procedures to enhance clarity and provide greater benefit for campus departments. The new procedures will reside on the Procurement website; they will replace existing procedures.





Office Supplies

Ready to replenish office supplies?  Visit the UMW Bookstore for savings:

  • Magic Tape: $0.59 each (TSRC PRICE $1.67)
  • Sm and Lg Paper Clips:  $0.15/box (TSRC PRICE small=$0.45, large= $1.12)
  • Clamps:  $0.50 /box (TSRC PRICE $2.63)
  • Paper clip dispensers (w/magnetic top): $0.69 each (TSRC PRICE $3.16)

Book Club

The UMW Book Club will meet at noon on Wednesday, August 17, in the Bookstore to discuss No One Knows by J. T. Ellison, a contemporary psychological mystery. Visitors are welcome! Contact Margaret Mock in the Bookstore for more information, x1017.



Merchant Partner Changes

Coming soon, Domino’s will once again be accepting EagleOne as payment.

Pennies for Pancakes

IHOP (Central Park location) is having a Penny Drive for the Leukemia and Lymphoma Society all day Monday, August 15. Bring US pennies or loose change for a donation to the Leukemia and Lymphoma Society, and you will receive a short stack of their delicious, fluffy Buttermilk Pancakes. Valid only at this location. Dine in only. No cash value. Not valid with any other promotion, coupon, or discount. Valid all day 08/15/16.


Post Office

Potential Savings 

Did you know: the Post Office saved the University over $17,000 last year in mail discounts! The Post Office might be able to help you save money. Contact them at x1049.


Parking Management

Lot Closures

Woodard Lot will be closed through September due to roof repairs. Framar Lot will be closed through August 13. Thank you for your patience.