February 24, 2024

Lower Costs for Closed Captioning and Transcription Services at UMW!

Lower Costs for Closed Captioning and Transcription Services at UMW!

ODR is pleased to announce long-term collaboration led by George Mason University that has resulted in reduced rates for video transcription and captioning services. The standard turn-around time (about 4 business days) is less than $2/minutes for each of the three vendors. Additional costs apply with alignment services. 3Play Media is the only vendor currently providing alignment services. If you unable or unavailable to do the alignment within your department, you will need to use 3Play Media and pay for the alignment service in order to have a final product that is usable. Specific pricing information can be found on the ODR website: Video Captioning and Transcription Services.

Danielle Smith, ODR Assistive Technology Coordinator, has planned the following dates for walk-in hours to learn more about how to set up an account and answer questions regarding these vendors.

Walk-in hours (Lee Hall, 431 – AT Coordinator Office)

  • Wednesday 11/28- 1:30-3:30
  • Thursday 11/29- 9:30-11:30


  • All videos posted online must be captioned. Videos should be shown with closed captioning, and at least be available with closed captioning, in case the need arises. Don’t find yourself in a bind without the captioned content – work on getting videos captioned as soon as you can.
  • Rates are based on turn-around time from when content is uploaded. It does take time for a user to learn the system and convert the content into a format that is acceptable in the system. Build in time for this learning process. ODR recommends designating someone in your department who can learn how to use the system and creating your own process to avoid last-minute issues.
  • Use of these services allow for the purchase of SRT files (caption text files). Alignment is needed in order to merge caption text files with video files. This allows for the end product to be a captioned video and ready for use. This service can be provided for an additional fee by 3PlayMedia when using 3PlayMedia for the complete captioning service.

ODR encourages every department and office at UMW to develop their own system and provide accessible content, now at lower costs than ever before!



About Marty Morrison