October 2, 2023

Important Action Item: Verify Name/Address for HR and Payroll by Dec. 5

The following message is from the Office of Human Resources: 

Dear Colleagues, 

It’s that time again. Please take a few moments before December 5, 2018 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.  

Review your name and address by logging into Payline and selecting “Pay History” to check your pay stub or log into EmployeeDirect and click on “My Employment Profile” then “Personal.”    

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Select “Accept” at the bottom of the screen 

5.      Log out 

If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson at grobinso@umw.edu. 

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.  

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.  

Again, please enter or submit all updates on or before Wednesday, December 5 to ensure the address is updated for year-end processing. 

Thank you. 

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.