May 25, 2024

New Process for Records Destruction at UMW

Effective Nov. 16, 2020, all public records destruction at UMW must be documented using the new online form, the eRM-3, created by the Library of Virginia. This form replaces current Word and PDF versions, and those versions will no longer be accepted.

Please keep an eye on University Records Management’s eRM-3 page for instructions, tutorials, and videos to help you transition to the new process. Feel free to contact Sarah Appleby, Records Coordinator, at with any questions.

As a reminder to all records custodians across UMW, as a state agency we have legal and practical responsibilities to create, manage, and ultimately dispose of records according to established retention and disposition policies. University Records Management is available to answer your questions about these policies and offer guidance for the handling of your records through their life cycle.