Business Services eUpdate–September 2015

PROCUREMENT OPEN FORUM

You are invited to the Procurement Open Forum on September 15! We will give an overview of the department, as well discuss topics such as:

eVA requisitions details
Procurement Services website review
IT purchasing process
Works spending and dashboard reporting
Explanation of VASCUPP and contract understanding (mandatory/non mandatory vs small no contract)
Any questions you might have

There will be two sessions available from 9-11 a.m. and 11 a.m.-1 p.m. in the ITCC Digital Auditorium. To help us prepare, please send any questions that you might want to ask during the forum to James DeLoatch, x1382.

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SUPPLIER DIVERSITY ADVOCATE INSTITUTE

Pictured here: Presentation underway during the 2015 Supplier Diversity Advocate Institute, hosted at UMW on August 7. Attendees include state and local government procurement specialists throughout the state.

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EVA CONTRACT ENTRY

For consistency, when searching for eVA requisitions, use the UMW Contract Number, including the appropriate prefix: UCPUMW xxxxxx , COOP xxxxxx, UMW xxxxx. In the below example from Cobblestone, UMW Contract Number UMW 14-66 is SS 14-11 under UMW Reference.

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BUYER BEWARE

It’s “that time of year” again – time for phone scams to faculty and staff across campus.
Things to remember:

If the caller does not identify himself/herself, ask for the company name. A legitimate vendor is always going to identify itself by company name as part of the initial greeting. You know the names of the vendors that you use – for instance, The Supply Room (TSRC) for toner cartridges!
If you’re still not sure the call is genuine, don’t give out ANY information, hang up, and give Procurement Services a call.

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AMAZON TAX EXEMPTION INSTRUCTIONS

As a state institution, UMW purchases are exempt from state tax. Follow the instructions here to prevent tax charges on Amazon purchases.

If you have any questions, contact Monique SanPietro, x1057.

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SPCC CLEAN SWEEPS

UMW has achieved 100% timely completion of SPCC reconciliations since April! Thank you everyone!

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SURPLUS PROPERTY

Are you in need of office furniture or ink cartridges? Check the Storeroom for surplus items! Call Dale Elethorp at x5972.

Testimonial from one satisfied department, who saved $6,000 in new furniture for a student lounge: “I mentioned for him to check the surplus store – he found couches, chairs, end tables from Marshall Hall that are in really good condition.”

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ON THE STREET…CURRENT CONTRACT ACTIVITY

Online calendar and scheduling solution
Online tutor management system
International recruitment services
Furniture for Woodard/Mercer Halls

LOT DESIGNATION CHANGES FOR THE 2015-16 ACADEMIC YEAR

Alvey Drive parking deck levels 1, 2, &3 are now available to ALL UMW registered vehicles. Level 4 is open for visitors only.
University Center, opening this fall, will have 2 parking areas that will be available for handicap parking only. Proper credentials must be appropriately displayed.

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CONSTRUCTION PROJECTS

Sunken Road lot #13/Woodard Hall lot contains the ‘construction staging area’ for Mercer/Woodard renovations. This area is scheduled for re-opening for Spring Semester. Use caution in Back Drive area of campus while walking and driving, due to heavy construction equipment/traffic present.

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PARKING ENFORCEMENT

All parking regulations are enforced on a year round schedule. ‘Failure to Register’ enforcement is underway.

EAGLE NATION

The UMW Bookstore is a proud supporter of UMW Athletics. Come out and celebrate our student athletes at Eagle Nation Day on September 12, 9-12:30 a.m. at the Battleground.

NETWORK AND CLOUD PRINTING

As employees, you also have access to network printing! Check your departments for the nearest MFD.

Cloud Printing is also available to students at certain locations on campus. Details may be found on the Copy Center website.

IVALIDATE PADS AVAILABLE FOR CHECKOUT

The EagleOne Card Center has 3 iValidate iPads and readers available for sign out and use. Faculty/Staff members may request a designated iPad and card swipe that will capture attendance at events. The data will interface with the University’s transaction software, and reports will be available to provide analytics relative to UMW engagement. The software also has the capability to charge a fee (EagleOne $$) for admission to events or for retail product sales.

HOW ARE WE DOING?

Feedback and comments are always welcomed. http://adminfinance.umw.edu/business-services/how-are-we-doing

Please contact Business Services for information and assistance at x1576.