Prepopulated Scheduled Hours on Timesheet and Leave Taken Hours
After being live on MyTime Ready for several days, Payroll has identified a common issue occurring on exempt employees’ timesheets. Leave taken does not replace the prepopulated hours. This is not an error, it is how MyTime Ready applies approved leave to timesheets which have prepopulated hours. In MyTime Ready, exempt employees will frequently need to manually remove the hours not worked from the timesheet on days that leave is taken.
- If leave is approved and added to your timesheet after your timesheet is pre-populated for the pay period (the first day of the pay period) then you will need to remove the pre-populated scheduled hours on the same day that you have approved leave.
- If the leave has already been submitted/approved and is reflected on your timesheet prior to the timesheet being pre-populated (the first day of the pay period), your scheduled hours will not be populated on the same day as your approved leave. The approved leave will have replaced the prepopulated hours.
Prior to timesheet submittal, exempt employees and their supervisors should review the timesheet detail and make edits as needed so the timesheet reflects the correct hours worked and leave taken.
Supervisors of Non-exempt Employees
- Non-exempt employees’ timesheets may require adjustment if hours have been recorded (in/out punches) on the timesheet for days leave is taken.
- Non-exempt employees cannot edit their timesheets; they will use the Change Request option to modify an approved time off request or to request adjustments to their recorded time worked
Employees and Supervisors, be sure to Save twice after making a change to the timesheet! Some changes will not fully process until the second Save.
If you have questions, please contact Payroll@umw.edu.