The UMW effective date of the new FLSA rule has been changed from November 10 to November 25, 2016.  We learned during implementation testing that this change will facilitate a more seamless transition for employees.

• All classified staff and A/P faculty with salaries below the new threshold, with the exception of those who teach, will become non-exempt effective November 25, 2016.
• A/P faculty will begin to report leave in MyTime using quarter-hour increments on Monday, November, 28, 2016.
• Monday, November, 28, 2016 will be the first day of the new two week schedule for all exempt employees, changing from a 40 hour work schedule to an 80 hour work schedule.
• The university continues to explore its policy requiring non-exempt employees to punch in and out of MyTime.  Information about how a change will impact operations is still being gathered. A final decision about whether the change will be made will be announced this spring.

The FLSA @ UMW Information Session presentation and FAQ’s are being updated to reflect these changes. Please feel free to  submit any questions or concerns about implementation of the new FLSA rule to the Office of Human Resources at  Ask a Question.  We will get back with you promptly.

From the Offices of Human Resources and Payroll

To:          UMW Faculty and Staff

From:      The Offices of Human Resources and Payroll

Subject:  2016 Recognition Bonus Pay

Date:       October 21, 2016

In recognition of their commitment and dedication, all administrative and professional (A/P) faculty, classified staff and wage employees employed as of August 25, 2016 will receive a one-time recognition bonus effective November 10, 2016.

Here are the final specifics:

• All A/P faculty and classified staff will receive a $1,000 bonus, which will be paid on December 1, 2016.
• Wage employees who worked more than 100 hours total during fiscal year 2016 will receive a $500 bonus, which will be paid on December 9, 2016.
• Wage employees who worked less than 100 hours total during fiscal year 2016 will receive a $100 bonus, which will be paid on December 9, 2016.
• Classified employees and A/P faculty must have attained a satisfactory performance evaluation in the most recent cycle (overall Below Contributor and Unsatisfactory performance ratings are not eligible).

Important Notes:

• Employees who receive a bonus payment and who participate in a 403(b) or 457 Plan may contribute some of or the entire bonus to their Plan in order to defer most of the state and federal income tax. To contribute the bonuses to the 457 Plan, currently enrolled participants must submit to the UMW Payroll Office, by October 31, 2016, a Payroll Authorization One-Time Deferral form. See FAQ’s for more information. 
• The bonus is considered a discretionary bonus and will not be included in overtime calculations.

Please contact the Offices of Human Resources or Payroll with any questions.  2016-recognition-bonus-faqs