Category: What’s New @ UMW

Visit http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new/ for the upcoming Events and Benefits information.

On Tuesday, April 23, President Richard V. Hurley will host a “Twitter Town Hall” to answer questions from students, faculty and staff about UMW. The President will respond to tweets beginning at 3:30 p.m. on Tuesday.

Submit questions using the hashtag #AskUMW and follow President Hurley on Twitter (@PresidentHurley) to see his responses.

If you have any questions, please contact Sean Simons, intern in the Office of the President, at ssimons@mail.umw.edu.

You are cordially invited to attend the New Student Summer Orientation information session.  This session gives faculty members the opportunity to review the schedule, ask questions, and learn how to get involved.  Please join us in Lee Hall 412 on Tuesday, April 23 at 4pm.  Light refreshments will be served.

As stated to faculty and staff in the fall, the purpose of New Student Orientation is essentially threefold including:

1) To make earlier, stronger connections with the student (and families). This will aid in the students’ (and families’) understanding of the UMW community, engage our efforts to provide challenge and support, and limit the significant information overload and angst that comes at fall orientation.

2) To support students (and families) by providing an earlier opportunity to ask questions and receive information (in person). The orientation process will provide academic registration and advising, personal financial information and business services, as well as details about residential services and campus life.

3) To aid in University Admissions efforts. Building a strong connection with the student and providing clear communication positively impacts retention rates and higher yield.

Freshman Orientation sessions are two days long and begin early on day one and last through mid-day on the second day.  Transfer Student sessions are one day.

Session #1  June 17-18

Session #2  June 18-19

Session #3  June 19-20

Session #4  June 24-25

Session #5  June 25-26

Session #6  June 26-27

Session #7  August 22-23

Transfer Session #1  June 14

Transfer Session #2  June 21

Please join us as we partner to help new students transition to UMW.

We’re looking forward to seeing you on Tuesday.

Megan Higginbotham, Assistant Director of Student Activities and Engagement
MHiggin3@umw.edu
(540) 654-1061

A showing of the documentary film “Girl Rising” will be held at Regal Fredericksburg 14 on Monday, May 20. The film will begin at 5 p.m. and tickets are available for $10. The documentary, directed by Academy Award nominee Richard Robbins, chronicles the lives of nine girls from countries across the world. The film features voice performances by award-winning actors, including Anne Hathaway, Cate Blanchett, Liam Neeson and Meryl Streep.

To purchase tickets or to watch the trailer, visit http://gathr.us/screening/3387.

April 2013 Updates and Announcements

• Procurement Services
  • Congrats to UMW Procurement Services
  • SPCC News
    • Annual Training – Due: April 19
    • Vacation Notification Reminder (to manage sign-off)
    • Clean Sweep !
  • Subscription Purchases
  • VCA Recertification
  • Contract Activity
• Parking – Did you know ?
• Bookstore
  • Senior Day Success
• Copy Center
  • Shredding
• EagleOne
  • Off Campus Merchants

Unlimited Delegated Purchasing Authority

The Department of General Services, Division of Purchases and Supply has awarded UMW unlimited delegated purchasing authority for non-technology goods, services and printing.  This is another milestone in our quest for increased autonomy and to align UMW with our peers in Higher Ed.

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ANNUAL SPCC TRAINING

SPCC cardholders and reviewers are required by the Department of Accounts (DOA) to complete training annually.  The training is now available in UMW Global and must be completed by April 19, 2013.   Click here to access training:  UMW Global

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YEAR END WRAP-UP

Department Buyers are encouraged to ensure purchase order entry and receiving of orders are completed in a timely fashion.  The end-of-year calendar is posted on the TESS website:   http://adminfinance.umw.edu/tess

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VACATION INFO

SPCC cardholders and supervisor reviewers :  Contacting Procurement Services before taking a leave of absence; ie vacation, sabbatical.   The PA will work with individuals and their departments, to ensure that card activity is accounted for and signed off prior to leave of absence.

For assistance with SPCC, please contact Melissa Myers @ 1057.

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KUDOS! – SPCC CLEAN SWEEP

No transactions were swept for March 2013.  Thank you all for your timely action in coding and signing-off on transactions.

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REMINDER: SUBSCRIPTION PURCHASES

Valid subscription purchases include magazines and journals but do not include software renewals.  Software renewals go through the Non-Standard tech form which is located on the Procurement Services website.

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Virginia Contracting Assistant RECERTIFICATION

VCA certified candidates are required to recertify every 5^th year by the last business day of their recertification year. VCA candidates must earn 20 hours with 10 of the hours earned in the last two years of the recertification term.  Stay tuned for upcoming news from the DPS training division; DPS is currently accepting procurement related courses from online sources (such as coursera.org).  These courses will be free and VCA holders can earn up to 10 hours/ VCO candidates up to 32 hours from this source.   More to come.

VCA Application for Recertification

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CONTRACT ACTIVITY

• Award of Construction Manager at Risk Contract for completion of Woodard/Mercer renovations
• Campus wide Janitorial Services RFP – In Progress
• Golf Cart Rental- awarded
• Parking Decals – In progress
• Hotel Services – awarded (details will follow)
• Janitorial Supplies – awarded

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DECAL COST

Faculty, Staff and Contractors at the University of Mary Washington park free !

Other Institutions – Fac/Staff Parking Rates (Annual):

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SENIOR DAY SUCCESS

Regalia, Diploma Frames and more !

A special shout-out to the Ecology Club members for entering the tag codes from the sustainable regalia.  Jostens will donate $277.00 to the Nature Conservancy on behalf of UMW

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DOCUMENT SHREDDING AVAILABLE AT THE COPY CENTER

Let the Copy Center do your shredding.  Box it up with a work order, leave it for Greg and we will take care of the rest! Please limit your request to 5 boxes at a time.  Follow UMW shred guidelines where applicable.

http://www.lva.virginia.gov/agencies/records/forms.asp

Questions, call the Copy Center @ 654-1935.

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EagleOne TOP FIVE (5) OFF-CAMPUS MERCHANTS

Don’t forget that your EagleOne card can be used at several off-campus vendors located in the surrounding area.  Visit the EagleOne website to deposit funds on your card.  For a current list of EagleOne Merchants, visit: http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/

Top 5 Off-Campus Vendors

• McDonalds
• Chipotle
• Pancho Villa
• Chick-fil-A
• Home Team Grill

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Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
ebaker@umw.edu
540-654-2043