Category: What’s New @ UMW

January 2013 Updates and Announcements

• Parking
  • Enforcement in Effect as of 01/16/13
• Procurement Services
  • eVA News & Changes
  • Market Basket Item Comparison
  • Upcoming Changes
  • Contract Activity
• Bookstore
  • Great Lives Series
  • Stamps Available
• Post Office
  • Price Increase

PARKING UPDATE

Please see the attached memo from the Parking Management office as it pertains to parking and enforcement.

If you have questions, please contact the Parking Management office at x1129

eVA NEWS & CHANGES

No Shipping Address in “See Comments”

eVA Users should discontinue use of “SEE COMMENTS” as a choice for delivery address immediately.

If the correct shipping address is not available in the drop down list, contact Vickie Chapman to have the correct address entered.  “SEE COMMENTS” will be removed by eVA at a future date.

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eVA Change Orders

If Users need to issue change-orders to requisitions that were created prior to break, be prepared for a one time change.  An error message will state that  the ORG is invalid.   Please contact Procurement Services for assistance, or follow the guidance provided below:

If the change order requires a line item deletion, Users will need to manage the ORG code error PRIOR to deleting the line item.  To manage the ORG code error, edit the line item and select the ORG code from the full ORGS available drop down list.  Once the ORG is reselected, the line item can be deleted if necessary, or other changes made and the requisition re-submitted.

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Contract Numbers Must be Entered

When entering an eVA order from a contract (state, UMW or other), Users must enter the contract number in the contract number field which is located in the line item of the requisition.   For help with contract numbers contact Procurement Services, ext. 1127.

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eVA Problems?

If you are experiencing problems with eVA, please contact Pacifique Munezero in Procurement Services at x1127.

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MARKET BASKET ITEM COMPARISON

November 2012 Market Basket survey compared the following items:

* Price as of 11/30/12

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UPCOMING CHANGES

Revised food and catering information, along with updated policy and forms, will be available in February 2013.

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CONTRACT ACTIVITY

Awarded

–        Promotional Items-  This contract will support departments that regularly purchase promotional products.  The UMW Bookstore is also able to assist with promotional products.

–        Printing-   This contract will assist departments who have assorted medium volume printing needs.

BOOKS FROM THE GREAT LIVES LECTURES

The Bookstore will have books available for sale at the Great Lives lecture series during the spring semester.  All lectures are in Dodd Auditorium at 7:30 p.m.  Visit the Great Lives website for the complete list of speakers.

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STAMPS AVAILABLE

Stamps are available in the University Bookstore.

On January 28, 2013, the price to mail a first class will increase to $0.46 .  See the Post Office website for details.

http://adminfinance.umw.edu/mail

Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCO
Assistant Vice President for Business Services and CPO
University of Mary Washington
1301 College Avenue
Fredericksburg, Virginia 22401
ebaker@umw.edu
540-654-2043

UMW received high marks in the sixth annual statewide assessment of emergency preparedness measures. In the assessment, UMW received perfect scores for its physical security initiatives, information technology security measures, document protection, fire safety and campus warning systems for an overall score of 98 out of 100.

“This is a team effort on behalf of the University Emergency Management and Safety staff,” said Ruth Lovelace, director of Emergency Management and Safety. “The administration and community of UMW have always taken emergency preparedness seriously and provided support needed both in preparations and response.”

The Office of the Secretary of Veterans Affairs and Homeland Security administers the Preparedness Assessment to state agencies and institutions of higher education each year. The assessment measures the overall level of preparedness in the following major areas of emphasis: physical security, continuity of operations planning, information technology security, document protection, human resources preparedness, training, and interoperable communications.

For members of the University of Mary Washington club rugby team, Martin Luther King Jr. Day weekend was all about community service. The players painted porches, spread mulch and cleaned up properties for Empowerhouse, formerly known as the Rappahannock Council on Domestic Violence. The team plans for another service day in April.

“UMW Rugby Team Sponsors Annual Service Project” in The Free Lance-Star on Saturday, Jan. 19

Eric Knapp paints a porch for Empowerhouse. His shirt reflects the team’s nickname — Mother’s Rugby

Mike Wehr (center) takes a break from painting to talk with members of the team

Tyler Barnikel

The team spent the weekend at Empowerhouse’s new residence in downtown Fredericksburg and at its public outreach office on Harrison Road

Christophe Perdu, a member of the UMW rugby team, painted a railing at Empowerhouse’s new location

Photos by Kimmie Barkley ’14

I was recently asked about the utilization of the Stafford campus.  The information I used in my response may be of interest to other members of this community.  The campus buildings are used during the day for a variety of UMW related programs. Space is also rented to outside groups and organizations.   The buildings are used in the evening primarily for graduate program classes.

For the year that ended in June, 2012 the total revenue collected from rentals was $436,265.  There were 285 different events (including 148 rentals) held across both buildings that attracted 10,749 individuals.  We are on track to achieve the same numbers for this fiscal year.  As stated previously, evening use is almost exclusively for graduate program instruction where, on average, all but one classroom is used in the North Building four nights a week. Use of classrooms in the South Building is limited.

Message from President Richard V. Hurley

UMW Faculty and Staff,

Through the cooperation of the Divisions of Academic Affairs and Student Affairs, we are proud to announce the second Faculty-Staff Hour, this Friday, January 18, in the Underground at 4 p.m.

Show up to get connected and collaborate (or commiserate) with other departments and colleagues from other areas on campus. Be inspired by all the great initiatives, research and education being created by our colleagues and see how we can work together for the betterment of our students!

The social will include music, drinks and appetizers.

We look forward to seeing you Friday at 4 p.m. in the Underground.