August 11, 2020

March is Procurement Month

The Procurement Team kicked it off with the department’s first Supplier Expo. The event featured 34 different vendors, including some of our biggest contracts, like Pepsico, TSRC and Cox Communications, as well as SWaM businesses, printing services, hardware suppliers, transportation and promotional product providers and more.

Thank you to all the faculty and staff members who attended and made the expo a resounding success!

UMW Supplier Expo

SAVE the DATE! There will be a supplier expo on Feb. 26 from 10 a.m. to 1 p.m. in Chandler Ballroom. All UMW department chairs, buyers, and those who influence purchases are encouraged to attend.

The list of suppliers is growing, and to-date includes:  The Supply Room Companies, UMW temporary personnel services contractors, and more;

Printing: Allegra, Stafford
Temporary Personnel: Primere Staffing, McDonald Eudy
Facilities: Bartlett, Beltway Supply, B3 Enterprises, Team Henry, TrueValue
Scientific: Colonial Scientific
Services: Vending Services, Pepsico, Anytime Limousine
Bookbinder: Southwinds Bindery
Name badges and custom stamps: USA Custom
Internet Service Provider: CoxCom


The BREAK-A-LEG award goes to Susan Worrell, Vicky Wilder and Doug Noble and his merry band of Dodd staff and students for their work planning and directing the third Dancing with the Fredericksburg Stars event! Last Saturday night’s performance and reception were outstanding in all respects. In case not everyone knows, the proceeds of these performances are funding UMW Theatre and Arts scholarships for students. On behalf of the UMW community, we thank you for your time, effort, skill and enthusiasm.

Richard R. Pearce
Vice President for Administration and Finance

Textbook Adoptions

FREDERICKSBURG CAMPUS: Textbook adoptions are due Oct. 8, 2015.
For more information:
For information on Course Packs click here:

Departments with 100 percent on-time adoptions are eligible to win up to $2,500 in Pepsi Scholarship funds for students’ course materials.

Please contact the textbook department if you have questions or need assistance at, or email our Textbook Department staff directly:

DJ Garcia: or 540-654-1649
Francis SanPietro: or 540-654-1653

Course materials for classes being taught on the Stafford Campus are facilitated through MBS Direct. These orders are due by Nov. 16, 2015. There are three points of contact to assist with submitting your Stafford campus orders:

College of Business: Lucy Quann, or 540/654-1019
College of Education: Anna Perdue, or 540/654-1034
Terri Luttrell, or 540/286-8097
Bachelor of Science in Nursing: Missy Hall, or at 540/286-8084


Kathy Sandor
Retail Operations Manager, University Bookstore

Procurement Open Forum, Sept. 15

Please mark your calendars for UMW Procurement Services’ Open Forum on Tuesday, September 15. This forum is for buyers and end users to freely discuss everything you want to know about procurement and to provide University buyers with additional education and confidence in their purchasing duties. Some of the topics to be discussed are: eVA requisitions, IT purchase processes, WORKS dashboard, and any other topics you, as an end user, would like to discuss.

There will be two sessions: 9 a.m. – 11 a.m. and 11 a.m. – 1 p.m.

Please email me with any questions or topics that you would like to hear the team address at the forum, and the session you would like to attend. We will do our best to answer all questions. We look forward to seeing you and answering your Procurement-related questions in a relaxed setting.

Thank you.

James DeLoatch, VCA
University Of Mary Washington
540-654-2094 office ( Mon, Tue )
540-654-1382 office ( Wed, Thurs, Fri )


Supplier Diversity Advocate Institute a Success at UMW

The Virginia Association of Governmental Purchasing (VAGP) and Virginia Association of College and University Purchasing Professionals (VASCUPP), co-sponsored the Supplier Diversity Advocate Institute (SDAI), held on August 7, at the University of Mary Washington in Fredericksburg, Va. The day provided attendees with knowledgeable speakers, informative training sessions and networking opportunities.

Opening remarks were given by Erma Baker, Assistant VP for Business Services and Chief Procurement Officer (UMW), the Honorable Mary Katherine Greenlaw, Mayor of Fredericksburg, and Tracey Jeter, Virginia Small Business and Supplier Diversity Director, and were followed by training sessions, which included topics such as Engaging SWaM Vendors in Contracts and Promoting the Use of Diverse Professional Services Businesses and Suppliers.

UMW received great feedback on the value of the event, the beauty of the campus, and the unique design and technological capabilities of the ITCC!

Textbook Rentals Now Available

Spread the news! Students now can rent textbooks through the UMW Bookstore, both in-store and online, saving both money and time. Visit to learn more.

Need Office Furniture? Let Dale Help!

Dale Elethorp of Procurement Services will be making a trip to the Federal Surplus Warehouse in Springfield on Tuesday, May 26. If you need any slightly used furniture at rock bottom prices, please contact Dale by email at by Wednesday, May 20 to save your seat!

For those who have previously committed to this trip, please e-mail Dale for confirmation and departure time. Thank you.

Faculty/Staff/Contractor/Vendor Decal Re-Registration 2015

Faculty and Staff decals expire – July 1, 2015
Contractors/Vendors decals expire – July 31, 2015

UMW employees may re-register all current vehicles through the Eaglenet Portal beginning Monday March 2 – June 30, 2015. Contractors will have until July 30, 2015 to re-register.

Note: If a decal was requested and received after January 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.

To request a decal through Eaglenet, follow these steps: Click on Banner Self Service, Select Personal Information, and then click on Parking Management System.

Any group needing assistance should contact Robin Jones, (540) 654-1129.

Parking Deck Designation Change

Beginning immediately, the University is issuing a change of use in the Alvey Drive parking deck.

  • Level #4 (top level) of the parking deck will be reserved for campus visitors only (there is no longer any Faculty/Staff parking on level #4).
  • Levels #1-3 will be available for all UMW registered vehicle (as is the status of the surface lots beyond the deck).

Deck painting and signage will be updated shortly to reflect these changes. Questions? Call (540) 654-1129 or email Robin Jones at