October 3, 2023

Changes to MyTime Approval Deadlines for Full-Time Employees

MyTime Supervisors and Employees,

Effective with the 8/10/20-8/24/20 pay period, MyTime timecard approvals for fulltime employees and their supervisors will change from a two-day review/approval period to a one-day review/approval period. The State’s upcoming implementation of new payroll and human resources software necessitate changes to our MyTime approval deadlines.

Approval deadlines for administrative faculty and classified employees will be earlier. Effective 8/24/20, administrative faculty and classified employees must approve their own timecards by  NOON the day after the pay period ends. Supervisors of these employees must approve their employees’ timecards by 5pm the day after the pay period ends.. The pay periods end the 9th and the 24th of each month. If the day after the pay period end falls on a weekend or holiday, the employee’s approval is due noon on the next business day and the supervisor’s approval is due by 5pm the next business day. The semi-monthly pay period calendar on the UMW Payroll website reflects the new timecard approval deadlines.


Approval Deadlines for classified and administrative faculty

Pay Period 8/10-8/24/20, EMPLOYEE approval due no later than 12 noon, Tuesday, 8/25/2020

Pay Period 8/10-8/24/20, SUPERVISOR approval due no later than 5pm, Tuesday, 8/25/2020


MyTime reminder email notifications have been updated to support the new approval deadlines.

Timecards and leave requests must be completed and approved by the deadline to ensure accuracy of leave and time records and for timely payment of overtime.

Questions concerning this communication may be sent to Payroll@UMW.edu. MyTime instructional materials are located on the Payroll website.

MyTime Upgrade Complete

The MyTime upgrade is complete!  The flash-free version has been reviewed and is fully operational.

You must use the MyTime link at the top of the UMW home page to access MyTime. If you previously had MyTime saved as a favorite or bookmarked, you will need to delete that link and create a new favorite or bookmark. If you have issues logging in or with pages loading, it is likely you need to clear your cache.  There are instructions on the UMW website to help you clear cache in various browsers, or you can contact the UMW Help Desk for assistance.

Those employees using a mobile application need to ensure they’re using the most up to date app. Refer to the MyTime Mobile Guide for assistance.

You will notice minor changes to MyTime’s appearance and functionality. The MyTime Comparison Chart highlights the new navigation changes.

Employees using a timeclock should review their timecard to ensure punches that occurred during the system downtime successfully populated the timecard.

Supervisors of classified non-exempt, wage and student employees need to manually add in and out punches for time worked during the system downtime.  

Classified exempt and Administrative employees with edit capability may also add or edit in and out punches for time worked during the system downtime.

Hands-on Navigation Sessions will be held in the Hurley Convergence Center (HCC), Room 130 for those who prefer a demonstration of changes. Registration is not required, but seating is limited to 16. One-hour sessions will begin promptly at times noted below. The first 30 minutes will be for navigation review and the last 30 minutes to provide assistance to supervisors and those with edit capability with timecard updates.

  • Thursday, June 6, from 10:30 to 11:30 a.m.
  • Friday, June 7, from 10:30 to 11:30 a.m.
  • Tuesday, June 11, from 8:30 to 9:30 a.m.
  • Tuesday, June 11, from 10:30 to 11:30 a.m.

MyTime manuals are being updated and will be posted on the Payroll website prior to training sessions.  Please review the daily MyTime Training offerings and contact tess@umw.edu if you would like to schedule and take advantage of personalized MyTime training.

Thank you for your cooperation and patience.