November 24, 2017

Jepson Construction Reminder

The Capital Outlay department reminds drivers using the Simpson Library road that construction is restricting the road width to one lane. Please observe directions from safety personnel wielding Stop / Slow signs. These people are in place to regulate traffic flow and ensure the safe passage of drivers and pedestrians.

For answers to other questions, please contact Les Johnson, Capital Outlay Project Manager, at

Request for Thanksgiving Break Housing


Thanksgiving Break begins and the student residences close at 10:00 a.m. on Wednesday, November 22nd. Residences open at 2:00 p.m. on Sunday, November 26th.  Break housing sponsor spreadsheets are due Friday, November 17th at noon.

Departments or student groups sponsoring students for an academic, extracurricular, or athletic event requiring a stay in University-owned housing during a break should submit a request for the sponsored students.  Attached is the Sponsored Break Housing submission template. The Excel file should be emailed to the residence life email at Make sure to fill in all fields per student and use the attached form.

Visit for details or email if you have any questions. 

Brittany Harper

Assistant Director of Housing and Operations

University of Mary Washington





Title IX and Center for Prevention and Education Open House, Nov. 8

The following message is from the Office of Title IX and the Center for Prevention and Education:


Are you curious about UMW’s new Center for Prevention and Education? Been hearing extra buzz around campus about Title IX? Stop wondering and stop by Fairfax House to find out! On Wednesday, Nov. 8, the Office of Title IX and Center for Prevention and Education will host an open house from 4-6 p.m.

Pop in to enjoy light refreshments, celebrate the opening of our new space, and learn more about what’s happening in our department.
We will be on hand to answer questions and hand out resources, and will even have a couple art projects going on so you can leave your mark on our new space.

Can’t make it? We also will host two Q&A sessions on Nov. 9 and 10, from 12-1 p.m. in Link 301. Feel free to bring your lunch!

Contact Britnae Purdy at or visit to learn more.


Staff Advisory Council Nominations

To:          UMW Staff

From:    Staff Advisory Council, Elections Committee

You are invited to nominate a colleague (or yourself) to serve on the Staff Advisory Council. The Staff Advisory Council is an elected body of classified, wage, and administrative staff whose purpose is to promote collaboration and ensure open communication channels throughout all levels of the University.  Please visitthe Staff Advisory Council’s website for more information about the S. A. C., including a list of the current S.A.C. members.

To nominate someone for the S.A.C., follow this link:
Follow this Link
Or copy and paste the URL below into your internet browser:
Thank you in advance for your participation.


Student Host Opportunity for Admissions Office Overnight Event, Nov. 10-11

The following message is from the Office of Admissions:

On Nov. 10-11, the Admissions Office will host nearly 50 high school seniors overnight during Access UMW, a diversity focused open house. Students will be paired with a UMW student host for the event.

On Friday, Nov. 10, the overnight visit begins with a Welcoming Session at 11 a.m. in Lee Hall. Families of visiting students are then invited to attend an Admissions Office information session and campus tour and have lunch in the University Center before leaving campus that day.  Prospective students will join their UMW student hosts and attend classes, dine in the University Center, and explore campus.  Later that day, visiting students will participate in a variety of evening recreational activities.  On Saturday, Nov. 11, visiting students and their families will participate in the open house.

We are looking for student volunteers to host visiting students on campus on Friday, Nov.10 until the morning of Saturday, Nov.11.  The goal of this event is to recruit prospective high school seniors. If you love UMW, live on campus, and want to share what’s awesome about UMW, you would be a great host! If you are interested in this fun, dynamic event, please complete the application online at; stop by the Admissions Office Welcome Center in Lee Hall, Room #301, or call 540-654-2000 for an application.  We ask that you attend a brief training session at 5 p.m. on Wednesday, Nov. 1 in Lee Hall #411.  We look forward to hearing from you!

UMW Prioritizes Sexual Assault, Dating Violence, and Stalking Prevention

Contact: Britnae Purdy

Tel.: (540) 654-5655



UMW Prioritizes Sexual Assault, Dating Violence, and Stalking Prevention


Oct. 13, 2017 – The Office of Title IX at the University of Mary Washington, along with community and campus partners and student volunteers, is excited to launch expanded programming with a focus on bystander intervention, prevention, and survivor services.


UMW was a 2016 recipient of a $300,000 grant through the Office of Violence Against Women’s Program to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus. Part of the US Department of Justice, the Office of Violence Against Women was formed in 1995 to enhance the capacity of communities across the country that are developing programs aimed at ending domestic violence, dating violence, sexual assault, and stalking.


Now nearing the end of the first year of the grant, which has focused on strategic planning, the grant has so far allowed for the formation of an interdisciplinary Coordinated Community Response Team (CCRT), three intensive training institutes for grant leaders, and the hiring of a Project Coordinator and Case Manager/Survivor Advocate.


The Office of Title IX is excited for this opportunity to expand and enhance our already existing programming. This year’s educational opportunities have thus far included mandatory Title IX training for all incoming students; gender- and sexual-based violence training for student athletes, workshops for faculty and staff members, and more. October, which is nationally recognized as Domestic Violence Awareness Month, brings a slew of new events to campus, many of which are made possible by our passionate student volunteers and community partners. Additionally, the University has approved the hiring of a new Title IX Investigator and created a new, full-time Title IX Coordinator position.


We encourage the community to visit the Title IX website to learn more about this grant and stay up-to-date on new events and programs, and to engage with us on Instagram and Facebook.  Additionally, we invite all students, faculty, staff, and community members to join us for an open house on November 8th, 4-6pm in Fairfax House on the UMW campus. We will be unveiling the new Center for Prevention and Education, providing light refreshments, resources and information about our services and our new federal grant, and asking visitors to leave their mark on our new home by helping with an interactive art project.



Timecard Helpful Hints

1.  For all Full-Time employees, Leave Requests must begin on a quarter hour (:00, :15, :30, :45).  Anything other than that causes an issue.  Please be mindful of this.

2.  A timecard unapproved by both employee and supervisor will be white.

When the employee approves the Timecard first, it will change from white to pale orange.

When the supervisor approves the Timecard first, it will turn from white to pale yellow.

When the Timecard gets approved the second time, either by employee or supervisor, the Timecard will turn green.

When Payroll signs off, the Timecard will turn grey.

3.  Timecard Manuals are available and very informative.  We suggest printing the manual or manuals that pertain to you.  Here is the link to all MyTime Manuals:


November Blood Drive

The UMW Red Cross Student Organization welcomes faculty and staff donors at our monthly blood drives on the Fredericksburg campus! This upcoming drive is the LAST chance to donate in the fall semester!

November Drive

Location: Hurley Convergence Center Digital Auditorium

Date: Friday, November 17th
Time: 11am-5pm

Co-sponsor: National Society of Collegiate Scholars

Sign up online to donate at, search zip code 22401, and select the UMW drive.

Walk-ins are welcome but please be aware that appointments take priority and we’ve had almost completely full appointment lists this semester!

Please email with any questions or comments.

Great SouthEast ShakeOut Earthquake Drill, Oct. 19

Whether we live in earthquake country or may one day visit an area where earthquakes are possible, we need to know how to protect ourselves during earthquakes. Help us keep our students and community prepared and safe by encouraging participation in the Great SouthEast ShakeOut earthquake drill at 10:19 a.m. on Thursday, Oct. 19. At this time, the University will test its area warning system on the Fredericksburg and Stafford campuses. The testing will include UMW Alerts and digital screens across campus.

Each year more than 25 million people participate in Great ShakeOut earthquake drills worldwide, which encourages you to practice “Drop, Cover, and Hold On”:

  • DROP to the ground (before the earthquake drops you!);
  • COVER your head and neck with your arms and seek additional shelter by getting under a sturdy desk or table if nearby; and
  • HOLD ON to your shelter and be prepared to move with it until the shaking stops.

If there is no table or desk near you, drop to the ground and then if possible get next to an interior wall of the room. Be in a crawling position to protect your vital organs and be ready to move if necessary, and cover your head and neck with your hands and arms. Do not move to another location or run outside.  Earthquakes occur without any warning and may be so violent that you cannot run or crawl. These are guidelines for most situations; go to to learn what to do in specific settings.






The University of Mary Washington will participate in the Great SouthEast ShakeOut earthquake drill at 10:19 a.m. on Thursday, Oct. 19. At this time, the University will test its area warning system, including UMW emergency notification, on the Fredericksburg and Stafford campuses.



Annual Staff Fall Luncheon Oct. 17

The Annual Staff Fall Luncheon will be on Tuesday, Oct. 17, from 11 a.m. until 1:30 p.m. in the University Center, Ballroom.