Join us for our second annual Datapalooza (unveiling insights on data gathered at UMW in 23-24). Open to all faculty and staff.

Where: Hurley Convergence Center
When: Monday, August 19^th  (afternoon)
What:  A time to take a breath, hear about data collected at UMW last year, and brainstorm about how that data might be useful to you (last year’s schedule can be found here).

Many of the presenters will be the same, but if YOU have some data you would like to present, please let me know of your interest in doing so.

 Thanks!

Debra Schleef
Associate Provost for Institutional Analysis and Effectiveness

If you would like to volunteer to help with our largest move-in day on Wednesday, Aug. 21, please complete the Move-In Volunteers form. Move-In Crew volunteers assist students in unloading their belongings from their car to their new residence halls, and in greeting and welcoming students and their guests as they arrive to campus. Training takes place on Tuesday, Aug. 20, with volunteer assignments on Aug. 21. All volunteers receive a Move-In Crew T-shirt, and Residence Life offers a boxed lunch for anyone volunteering for the full time of 7 a.m. to 3 p.m. If you can only work for a few hours on the 21^st, that’s okay too! Please reach out to Area Coordinator Lucy Clark at lclark6@umw.edu with any questions.

The following message is from the Office of Emergency Management & Safety: 

UMW’s contractor for fire systems (Convergint) and fire sprinklers (VSC Fire Sprinkler testing) will be completing inspections and performing routine maintenance of the systems in all buildings on the Fredericksburg, Stafford and Dahlgren Campuses, starting the second week of July. The work is expected to continue through mid-August. Disruptions should be minimal.

The starting schedule is posted online, and we’ll share updates there. Signs will be placed on the entrances of each building the night prior to the inspection and testing to indicate when the work will take place.

For academic and administrative buildings, work will be concentrated in the early morning, prior to classes and business hours but may take place from 6 a.m. to 5 p.m. You may hear one short ring of the alarm when the inspection is complete, as it is part of the required test.

In residence halls that are occupied this summer, work will take place after 9 a.m. and the contractor will be accompanied by a staff member in occupied buildings. Again, you may hear one ring of the alarm as the test wraps up in a building.

If you have any questions, please contact Director of Emergency Management and Safety Brandy Ellard at bellard@umw.edu.

Dear Colleagues,

We are excited to announce the PageUp Performance Management system will launch tomorrow, and training opportunities start this week!

Please read below for further information; instructions for navigating the system are attached and include sample screen shots.

Training on the new system will be offered virtually on the dates listed below:

No registration is required

Date and Time	Zoom Link	Passcode
7/25 at 10:00 am	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
7/30 at 2:00 pm	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
8/01 at 9:30 am	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
8/06 at 1:00 pm	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
8/07 at 10:00 am	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
8/13 at 2:00 pm	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684
8/14 at 9:30 am	https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1	324684

 

When the system launches, you will receive an email message like the example below:

 Hello Supervisor,     

Welcome to Sammy D. Eagle’s Performance Plan.

This is where you and Sammy will review the position description and will set performance objectives and goals/activities for the coming year. The process focuses on helping you set clear objectives for the coming year and provides the opportunity for two-way communication about Sammy’s position description, performance, goal setting, values, and professional development.  

Professional development helps employees continue to not only be competent in their profession, but also excel in it. Professional development should be an ongoing process that continues throughout an individual’s career. Consider their career objectives for the coming year.

What you need to do now:

Review, discuss, set, and agree upon Sammy’s position description and goals for the coming year.

After you and your employee meet, login to performance review and click the “I agree” button to move to the next step in the process.

What happens next:

After you and your employee meet, Sammy will receive an email to login to the performance review to complete their self-assessment. 

You will be notified in an email once this action is complete. 

Thank you
Human Resources

 

Emails will be sent following each completed step to alert the next person in the process they have a task due.

Please read below for steps, due dates, and guidance.

System Access: 

The PageUp Performance Management system is a separate URL from the PageUp Recruitment system.  You will use your UMW credentials to login.

Performance Cycle

A/P Faculty:  June 25 – June 24 the following year

Classified Staff:  October 25 – October 24 the following year

Evaluation Due Dates:

A/P Faculty – 2023-2024	9/27/2024
Classified Staff – 2023-2024	To be determined
A/P Faculty – 2024-2025	8/1/2025
Classified Staff – 2024-2025	To be determined

History and Moving Forward

 A/P Faculty:

The Review period was completed late last year.  Supervisors were able to complete the review in Careers or via paper.

The 2023–2024 evaluation will be completed in PageUp.  Goals for the upcoming year will be entered in the 2024-2025 process.

Classified Staff:

We will launch the Classified Performance Management process in October.

We did not complete the evaluation for the 2022-2023 Review Cycle in Careers. Supervisors and employees may enter comments for 2022–2023 in the 2023–2024 process.

2023–2024 evaluations will be completed in PageUp.  Goals for the upcoming year will be entered in the 2024-2025 process.

Steps in the 2023-2024 Process

Step Number	Step Name	Step Description
1	Supervisor and Employee Meet	Review Job Duties and agree on Goals for the upcoming year. Supervisor will confirm this meeting took place in the Next Step tab in the system. If you need to make changes to the Position Description, you must do this in the Position Description Module. Job Duties changed in the Performance Management module will not be saved.
2	Employee Completes Self-Assessment	Employee will add comments to the Goals, Job Duties and Performance Factor Tabs in the system. At a minimum, Employee must click on the Next Step button on the Next Step tab to acknowledge they had the option to complete a Self-Assessment.
3	Supervisor Completes Evaluation	Supervisor will rate and add comments to the Goals, Job Duties and Performance Factor Tabs in the system. Supervisor will complete this step by clicking on the Approve button on the Next Step tab in the system.
4	Reviewer Approves Evaluation	Reviewer (next level manager) will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments where they feel appropriate. Reviewer will complete this step by clicking on the Approve button on the Next Step tab in the system.
5	Supervisor and Employee Meet to Review Evaluation	Supervisor and Employee will meet to discuss the completed evaluation. Supervisor will confirm this meeting took place by clicking on the approve button in the Next Step tab in the system.
6	Employee Acknowledges Evaluation	Employee will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments. Employee will complete this step by clicking on the Approve button on the Next Step tab in the system.

Steps in the 2024-2025 Process

Step Number	Step Name	Step Description
1	Supervisor and Employee Meet	Review Job Duties and agree on Goals for the upcoming year. Supervisor will confirm this meeting took place in the Next Step tab in the system. If you need to make changes to the Position Description, you must do this in the Position Description Module. Job Duties changed in the Performance Management module will not be saved.
2	Employee Enters Goals	Employee enters agreed upon goals in the Goals tab in the system.
3	Supervisor Reviews Goals	Supervisor will review the agreed upon goals and will confirm the goals in the Next Step tab in the system.
4	Supervisor and Employee Mid-Year Check in	Meeting to check in and discuss how the year is going so far. Supervisor will confirm this meeting took place in the Next Step tab in the system. This meeting will take place around January for AP and around April for Classified.
5	Employee Completes Self-Assessment	Employee will add comments to the Goals, Job Duties and Performance Factor Tabs in the system. At a minimum, Employee must click on the Next Step button on the Next Step tab to acknowledge they had the option to complete a Self-Assessment.
6	Supervisor Completes Evaluation	Supervisor will rate and add comments to the Goals, Job Duties and Performance Factor Tabs in the system. Supervisor will complete this step by clicking on the Approve button on the Next Step tab in the system.
7	Reviewer Approves Evaluation	Reviewer will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments where they feel appropriate. Reviewer will complete this step by clicking on the Approve button on the Next Step tab in the system.
8	Supervisor and Employee Meet to Review Evaluation	Supervisor and Employee will meet to discuss the completed evaluation. Supervisor will confirm this meeting took place by clicking on the approve button in the Next Step tab in the system.
9	Employee Acknowledges Evaluation	Employee will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments. Employee will complete this step by clicking on the Approve button on the Next Step tab in the system.

 

Additional Guidance/Instructions:

Resources can be found on HR’s website.

For assistance, contact Terri Arthur at tlockhart@umw.edu or 540-654-2051.

Thank you,

The Human Resources Team

Beth Williams
Executive Director for Human Resources
540 654-1294
bwilli22@umw.edu

The following message is from the Office of Administration & Finance:

The following space and lot reservations will be in effect through July 25 

• The Fairfax parking lot will be reserved from 8:00 a.m. until 5:00 p.m. for the UMW Foundation Retreat on Wednesday & Thursday, July 24 & 25, 2024.
• Eleven spaces will be reserved from 8:00 a.m. until 5:00 p.m. in the George Washington parking lot for the Board of Visitors Retreat on Thursday July 25, 2024.

Parking for faculty and staff will remain available in all other designated and unreserved faculty and staff lots.  Please contact Parking Management with any parking related questions: parking@umw.edu, 540/654-1129.

As a reminder:

• Accessible parking spaces are available in all open lots to any vehicles with DMV-issued accessible placards or license plates.
• The UMW Police Department provides escorts when needed and may be reached at ext. 1025. Please visit the Safety Escort webpage for more information.

For a calendar view of lot reservations visit the Parking Lot Reservations Calendar webpage.