If you would like to volunteer to help with our largest move-in day on Wednesday, Aug. 21, please complete the Move-In Volunteers form. Move-In Crew volunteers assist students in unloading their belongings from their car to their new residence halls, and in greeting and welcoming students and their guests as they arrive to campus. Training takes place on Tuesday, Aug. 20, with volunteer assignments on Aug. 21. All volunteers receive a Move-In Crew T-shirt, and Residence Life offers a boxed lunch for anyone volunteering for the full time of 7 a.m. to 3 p.m. If you can only work for a few hours on the 21st, that’s okay too! Please reach out to Area Coordinator Lucy Clark at lclark6@umw.edu with any questions.
Mathews’ Good Deed Makes Headlines
Professor of Religious Studies Mary Beth Mathews
Professor of Religious Studies Mary Beth Mathews made recent headlines in a story titled “Arlington community comes together to help graduate who left Russia during war” published by DC News Now and Yahoo News. Mathews said in the piece that she responded to a post sent to her by a friend. “As soon as I saw it I said, ‘I have to reach out. I have to volunteer,'” Mathews said. “We have commencement and rituals for a reason. They mark important changes in people’s lives. And I couldn’t say no to that.” Read more from DC News Now and Yahoo News.
Tabak Featured by Women in BizEd
College of Business Dean Filiz Tabak
College of Business Dean Filiz Tabak was featured for her accomplishments by Women in BizEd (WiBE), a private membership community representing hundreds of business school academics and administrators around the world. Read more.
Fire System Maintenance Scheduled in July and August
The following message is from the Office of Emergency Management & Safety:
UMW’s contractor for fire systems (Convergint) and fire sprinklers (VSC Fire Sprinkler testing) will be completing inspections and performing routine maintenance of the systems in all buildings on the Fredericksburg, Stafford and Dahlgren Campuses, starting the second week of July. The work is expected to continue through mid-August. Disruptions should be minimal.
The starting schedule is posted online, and we’ll share updates there. Signs will be placed on the entrances of each building the night prior to the inspection and testing to indicate when the work will take place.
For academic and administrative buildings, work will be concentrated in the early morning, prior to classes and business hours but may take place from 6 a.m. to 5 p.m. You may hear one short ring of the alarm when the inspection is complete, as it is part of the required test.
In residence halls that are occupied this summer, work will take place after 9 a.m. and the contractor will be accompanied by a staff member in occupied buildings. Again, you may hear one ring of the alarm as the test wraps up in a building.
If you have any questions, please contact Director of Emergency Management and Safety Brandy Ellard at bellard@umw.edu.
PageUp Performance Launch and Training Opportunities
Dear Colleagues,
We are excited to announce the PageUp Performance Management system will launch tomorrow, and training opportunities start this week!
Please read below for further information; instructions for navigating the system are attached and include sample screen shots.
Training on the new system will be offered virtually on the dates listed below:
No registration is required
|
Date and Time |
Zoom Link |
Passcode |
|
7/25 at 10:00 am |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
7/30 at 2:00 pm |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
8/01 at 9:30 am |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
8/06 at 1:00 pm |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
8/07 at 10:00 am |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
8/13 at 2:00 pm |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
|
8/14 at 9:30 am |
https://umw-sso.zoom.us/j/88985021656?pwd=LuMj1RnbftkaoDfEY8ZjEz5bfsboal.1 |
324684
|
When the system launches, you will receive an email message like the example below:
Hello Supervisor,
Welcome to Sammy D. Eagle’s Performance Plan.
This is where you and Sammy will review the position description and will set performance objectives and goals/activities for the coming year. The process focuses on helping you set clear objectives for the coming year and provides the opportunity for two-way communication about Sammy’s position description, performance, goal setting, values, and professional development.
Professional development helps employees continue to not only be competent in their profession, but also excel in it. Professional development should be an ongoing process that continues throughout an individual’s career. Consider their career objectives for the coming year.
What you need to do now:
Review, discuss, set, and agree upon Sammy’s position description and goals for the coming year.
After you and your employee meet, login to performance review and click the “I agree” button to move to the next step in the process.
What happens next:
After you and your employee meet, Sammy will receive an email to login to the performance review to complete their self-assessment.
You will be notified in an email once this action is complete.
Thank you
Human Resources
Emails will be sent following each completed step to alert the next person in the process they have a task due.
Please read below for steps, due dates, and guidance.
System Access:
The PageUp Performance Management system is a separate URL from the PageUp Recruitment system. You will use your UMW credentials to login.
Performance Cycle
A/P Faculty: June 25 – June 24 the following year
Classified Staff: October 25 – October 24 the following year
Evaluation Due Dates:
|
A/P Faculty – 2023-2024 |
9/27/2024 |
|
Classified Staff – 2023-2024 |
To be determined |
|
|
|
|
A/P Faculty – 2024-2025 |
8/1/2025 |
|
Classified Staff – 2024-2025 |
To be determined |
History and Moving Forward
A/P Faculty:
The Review period was completed late last year. Supervisors were able to complete the review in Careers or via paper.
The 2023–2024 evaluation will be completed in PageUp. Goals for the upcoming year will be entered in the 2024-2025 process.
Classified Staff:
We will launch the Classified Performance Management process in October.
We did not complete the evaluation for the 2022-2023 Review Cycle in Careers. Supervisors and employees may enter comments for 2022–2023 in the 2023–2024 process.
2023–2024 evaluations will be completed in PageUp. Goals for the upcoming year will be entered in the 2024-2025 process.
Steps in the 2023-2024 Process
|
Step Number |
Step Name |
Step Description |
|
1 |
Supervisor and Employee Meet |
Review Job Duties and agree on Goals for the upcoming year. Supervisor will confirm this meeting took place in the Next Step tab in the system. If you need to make changes to the Position Description, you must do this in the Position Description Module. Job Duties changed in the Performance Management module will not be saved. |
|
2 |
Employee Completes Self-Assessment |
Employee will add comments to the Goals, Job Duties and Performance Factor Tabs in the system. At a minimum, Employee must click on the Next Step button on the Next Step tab to acknowledge they had the option to complete a Self-Assessment. |
|
3 |
Supervisor Completes Evaluation |
Supervisor will rate and add comments to the Goals, Job Duties and Performance Factor Tabs in the system. Supervisor will complete this step by clicking on the Approve button on the Next Step tab in the system. |
|
4 |
Reviewer Approves Evaluation |
Reviewer (next level manager) will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments where they feel appropriate. Reviewer will complete this step by clicking on the Approve button on the Next Step tab in the system. |
|
5 |
Supervisor and Employee Meet to Review Evaluation |
Supervisor and Employee will meet to discuss the completed evaluation. Supervisor will confirm this meeting took place by clicking on the approve button in the Next Step tab in the system. |
|
6 |
Employee Acknowledges Evaluation |
Employee will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments. Employee will complete this step by clicking on the Approve button on the Next Step tab in the system. |
Steps in the 2024-2025 Process
|
Step Name |
Step Description |
|
|
1 |
Supervisor and Employee Meet |
Review Job Duties and agree on Goals for the upcoming year. Supervisor will confirm this meeting took place in the Next Step tab in the system. If you need to make changes to the Position Description, you must do this in the Position Description Module. Job Duties changed in the Performance Management module will not be saved. |
|
2 |
Employee Enters Goals |
Employee enters agreed upon goals in the Goals tab in the system. |
|
3 |
Supervisor Reviews Goals |
Supervisor will review the agreed upon goals and will confirm the goals in the Next Step tab in the system. |
|
4 |
Supervisor and Employee Mid-Year Check in |
Meeting to check in and discuss how the year is going so far. Supervisor will confirm this meeting took place in the Next Step tab in the system. This meeting will take place around January for AP and around April for Classified. |
|
5 |
Employee Completes Self-Assessment |
Employee will add comments to the Goals, Job Duties and Performance Factor Tabs in the system. At a minimum, Employee must click on the Next Step button on the Next Step tab to acknowledge they had the option to complete a Self-Assessment. |
|
6 |
Supervisor Completes Evaluation |
Supervisor will rate and add comments to the Goals, Job Duties and Performance Factor Tabs in the system. Supervisor will complete this step by clicking on the Approve button on the Next Step tab in the system. |
|
7 |
Reviewer Approves Evaluation |
Reviewer will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments where they feel appropriate. Reviewer will complete this step by clicking on the Approve button on the Next Step tab in the system. |
|
8 |
Supervisor and Employee Meet to Review Evaluation |
Supervisor and Employee will meet to discuss the completed evaluation. Supervisor will confirm this meeting took place by clicking on the approve button in the Next Step tab in the system. |
|
9 |
Employee Acknowledges Evaluation |
Employee will review the ratings and comments in the Goals, Job Duties and Performance Factor Tabs and add comments. Employee will complete this step by clicking on the Approve button on the Next Step tab in the system. |
Additional Guidance/Instructions:
Resources can be found on HR’s website.
For assistance, contact Terri Arthur at tlockhart@umw.edu or 540-654-2051.
Thank you,
The Human Resources Team
Beth Williams
Executive Director for Human Resources
540 654-1294
bwilli22@umw.edu
New MyTime Coming this Fall
MyTime, UMW’s time and attendance system, is moving to a new product.
Ultimate Kronos Group (UKG), the company providing the software for MyTime, is retiring their current product. We plan to launch the new MyTime in October. Training will begin late this summer.
The UMW Finance, Payroll, System Support and Information Technologies teams have been working with UKG to design, build, test and deploy the new MyTime. We’ve also engaged a small focus group of UMW employees who have seen the system and will help test the functionality prior to go-live.
Some of the new system advantages are
A modern and easy to navigate design
A mobile application that has the same functionality as the desktop application
A department level view of time off requests, facilitating easier scheduling for supervisors
More system controls to prevent approval of timesheets with errors
Visible job transfer details, including supervisor and department names, making job transfers easier for our students and others with multiple jobs
Be on the lookout for training schedules and materials this summer.
If you have questions about the current MyTime, please email payroll@umw.edu.
Davidson Shares NATO Expertise With ‘The New York Times’
Professor of Political Science and International Affairs Jason Davidson
Professor of Political Science and International Affairs Jason Davidson contributed to a recent New York Times opinion piece titled “Conversations and insights about the moment.” Davidson, who interviewed 98 security analysts in the United States, Germany, France, Britain, Italy and Poland for his upcoming academic book about NATO, told the columnist that Europeans have very different views about what constitutes the greatest threat. “Italy, for instance, is far more concerned with instability from the Mediterranean than Russia,” he said, citing threats to maritime commerce and unauthorized immigration. Read more.
GW and Fairfax Parking Reservations, Through July 25
The following message is from the Office of Administration & Finance:
The following space and lot reservations will be in effect through July 25
- The Fairfax parking lot will be reserved from 8:00 a.m. until 5:00 p.m. for the UMW Foundation Retreat on Wednesday & Thursday, July 24 & 25, 2024.
- Eleven spaces will be reserved from 8:00 a.m. until 5:00 p.m. in the George Washington parking lot for the Board of Visitors Retreat on Thursday July 25, 2024.
Parking for faculty and staff will remain available in all other designated and unreserved faculty and staff lots. Please contact Parking Management with any parking related questions: parking@umw.edu, 540/654-1129.
As a reminder:
- Accessible parking spaces are available in all open lots to any vehicles with DMV-issued accessible placards or license plates.
- The UMW Police Department provides escorts when needed and may be reached at ext. 1025. Please visit the Safety Escort webpage for more information.
For a calendar view of lot reservations visit the Parking Lot Reservations Calendar webpage.
Jenkins Touts Internships, RWLC on ‘Town Talk’
Rappahannock Work and Learn Collaborative Director Antoinette Jenkins
Rappahannock Work and Learn Collaborative (RWLC) Director Antoinette Jenkins was a guest on a recent episode of the Town Talk radio show on B101.5, WFVA. Jenkins spoke to show host Ted Schubel about the Virginia Talent + Opportunity Partnership, recent UMW grants to support on-the-job experiences for students, the RWLC and the importance of internships, especially paid internships, for students and employers in the Fredericksburg region. The segment aired ahead of National Intern Day on July 25, 2024. Listen to the episode.
Nominations for Eagle’s Summit Open Through July 26
UMW announces the launch of the Eagle’s Summit leadership program for employees.
UMW’s Continuing and Professional Studies, Human Resources and President’s Cabinet announce the launch of Eagle’s Summit, Advancing Supervisory Leadership at UMW. This program is the next phase of implementation of the Quality Enhancement Plan and Life After Mary Washington, and is the product of a cross-functional team representing multiple areas of UMW. QEP Co-Directors Jennifer Walker and Kimberly Young thank Teresa Segelken for chairing the Staff Development working group along with Sarah Appleby, Deborah Burton and Wes Hillyard, who were active working group members providing their insight, experience and expertise.
Eagle’s Summit is designed using the contemporary best practices of developing leaders, combining both leadership theory and practical application with cohort development to build a stronger university culture.
“We are writing the next chapter in leadership at UMW. Eagle’s Summit is an important part of developing our community and ensuring our supervisors are well prepared to support their teams,” said UMW President Troy Paino. “UMW is a great place to work, and investing in our leaders will enhance the experience.”
Eagle’s Summit integrates leadership best practices with the 10 core competencies that were established as part of our QEP. “By focusing on a common set of competencies between student career readiness and our own leadership development, we begin to create a common language and culture around career development that not only helps our students prepare for their lives after Mary Washington, but also supports our leaders in their careers at Mary Washington,” said Associate Provost of Career and Workforce Kimberly Young. “We envision an opportunity for our Eagle supervisors to use the competencies to support their teams and reflect on their own career journey. This will deepen our connection to the competencies, furthering the goals of Life After Mary Washington.”
“This program is another step toward weaving the core competencies of the QEP into the fabric of the UMW culture. Eagle’s Summit will provide further opportunity for supervisors to grow professionally and transform the concept of Life after Mary Washington while impacting their careers at Mary Washington,” said Provost Tim O’Donnell.
Eagle’s Summit is centered on the idea that leadership requires knowing yourself well, understanding your team and planning for the future. The program will also build connections across the UMW community, permeating unintentional silos and building our interdependence. “Contemporary leadership moves supervisors away from being task monitors to team empowerers. Good leadership is like growing a garden – it takes skill and the right ingredients to nurture, but will sustain a group when done well,” said Director of Continuing and Professional Studies Teresa Segelken. “Our region is rapidly growing, and it is vital that we invest in growing the capacity in our community. We have an opportunity to work together to build leadership skills in our supervisors to serve our larger community.”
The program will include dedicated classroom time to learn leadership best practices, a book discussion with members of the President’s Cabinet, mentoring and a capstone project.
Learn more about the requirements, and nominate participants using this form by July 26. Eagle’s Summit will kick off on August 15, 2024, and conclude in May 2025.