September 25, 2020

Furlough reminders

A message from the Office of Human Resources.

Dear Colleagues,

As you are aware, furlough days were due to be requested and approved in MyTime by Friday, July 10. Supervisors: Please make sure you have approved all requested furlough days in MyTime in order for them to be populated in employee timesheets. Below are several reminders regarding furlough days:

  • Furlough days cannot be taken the day before, after or on the day of a UMW holiday (see pay period dates below, updated based on revised UMW holiday calendar).
  • When on furlough, employees are to perform no work; this includes emails, meetings or phone calls. This is very important, and supervisors should have no expectation for employees to perform work on furlough days.
  • In order to manage service expectations, please ensure you have an “away” message programmed for emails. This message should indicate that you will not be checking or responding to emails until you return to work, and give your return date.
  • If, due to business needs, you end up having to work on a previously scheduled furlough day, the furlough leave will need to be canceled for that day and rescheduled for a later date.
    • Due to stringent payroll deadlines and manual adjustments Payroll must make, furlough days will be identified by Payroll at the beginning of each furlough eligible pay period.
    • If there are any adjustments needed to furlough days/hours at the end of the pay period, Payroll must be notified.
    • Necessary adjustments will be made on a future pay date.
  • During weeks in which furlough days are taken, please ensure your work hours do not exceed 40 for the week.This applies to Exempt employees as well as Non-Exempt.

 

  • Furlough Days are based on salary:

Below $30,000                                    0 days
$30,000-$39,999                                5 days
$40,000-$49,999                                7 days
$50,000-$74,999                                8 days
$75,000-$99,999                                9 days
$100,000-$124,999                         10 days
$125,000-$149,999                         12 days
$150,000 and above                        15 days

  • Pay Periods During Which Furlough Days May Be Scheduled:
7/10-7/24 12/1-12/09*
8/10-8/24 12/10-12/17*
9/10-9/24 1/5-1/9/2021*
9/25-10/9 2/10-2/24/2021
10/25-11/9 3/10-3/24/2021
11/10-11/19*

 

*These pay periods have fewer furlough days available due to UMW holiday breaks. Furlough days cannot be taken the day before, after, or on the day of a UMW holiday.

Please refer to the June 2 furlough guidance email, and the attached Furlough FAQs document if you have additional questions.

Beth Williams
Executive Director for Human Resources
University of Mary Washington