August 25, 2019

Quit and Stay Quit Mondays

Want to quit smoking? The Virginia Department of Health (VDH) and Quit & Stay Quit Monday (QSQM) are partnering on a 12-week “Quit & Stay Quit Monday” promotion campaign for employees.

UMW will be participating in the campaign. The Campaign kicks off on Monday, August 19th!  For more information, see Join the Mondays quitter movement!

The goals of the campaign are to:

  • Encourage smokers to quit, by using motivational messaging and resources; and
  • Increase awareness and use of the Virginia state quitline, Quit Now Virginia (Quit Now Virginia – 1-800-QUIT-NOW / 1-800-784-8669; QuitNow.net/Virginia).

Resources to help you quit smoking:

  • Quit and Stay Quit Mondays – Check In
  • Quit Now Virginia (Quit Now Virginia – 1-800-QUIT-NOW / 1-800-784-8669; QuitNow.net/Virginia
  • Employee Assistance Programs – contact HR for additional information
  • Your personal Health Insurance – check with your health plan for programs and smoking cessation products to help you quit smoking

Informational Videos

Department of Human Resources Management Health Benefits E-News

HEALTH BENEFITS E-NEWS
Department of Human Resource Management
Office of Health Benefits

2019 Health Plan ID Cards Will Be Mailed to Participants This Month

New health plan identification (ID) cards for COVA Care, COVA HDHP, COVA HealthAware and the Optima Health Vantage HMO are being mailed to participants beginning the week of June 10. Here are important things to know about the new ID cards:

All Health Plans: Members must use their new health plan ID card beginning July 1 to receive benefits, and destroy all other cards. Benefits will not process unless the new card is used.

COVA Care and COVA HDHP: ID cards will be mailed the week of June 17.

  • As part of a system enhancement, there will be a different prefix for the Member Identification Number displayed on the card. The new prefix will be FVI for employees, non-Medicare retiree group members and Extended Coverage (COBRA) participants. It is currently YTX.
  • Members should destroy all previous ID cards, including the card received in April 2019.
  • ID cards are provided in different sets based on membership. Those with single membership will receive only one ID card, while participants enrolled in Plus One and Family membership will receive a set of two cards. Members will need to contact Anthem directly to order additional cards.

COVA HealthAware: ID cards will be mailed the week of June 10.

  • Aetna will send a welcome letter to members along with their new ID card, which can be used for medical, pharmacy, dental and vision coverage. Contact information for each administrator is on the back of the card.
  • Members will need to update new plan administrator information with their providers for dental coverage (Delta Dental) and prescription drug coverage (Anthem Pharmacy delivered through IngenioRx.)
  • Aetna will continue to administer the Health Reimbursement Arrangement (HRA) as it does today.

Optima Health Vantage HMO: ID cards will be mailed the week of June 10.

  • There is a unique Optima Health member ID number on the card.
  • Tier 1 and Tier 2 pricing is noted. Visiting a Tier 1 provider will result in lower copayments on physician and specialist visits.
  • Out-of-area dependents will receive a separate card that lists the Private Healthcare System (PHCS) as in-network.

Health and Wellness Programs

As communicated in the 2019 Spotlight newsletter, state health plans will administer the health and wellness programs starting July 1. COVA Care, COVA HealthAware and COVA HDHP members currently enrolled in the ActiveHealth Healthy Insights, Healthy Beginnings and Healthy Lifestyle programs will be receiving a transition letter from their plan administrator (Anthem or Aetna). The letter will have information on how to engage with their new coaching team and, if applicable, how to maintain their health plan incentive.

Premium Reward

To earn a Reward AFTER July 1, 2019:

  • Complete a health assessment by the 15th of any month, and you will receive a reward in six to eight weeks.
  • Health Assessments completed between May 16, 2019, and June 30, 2019, should be submitted to ActiveHealth

Visit www.myactivehealth.com/cova  to complete or update your online health assessment

  • Beginning July 1, 2019, visit the COVA Care or COVA HealthAware plan website to complete your online health assessment.

New employees and/or spouses added during Open Enrollment to COVA Care or COVA HealthAware may have to wait until July 1, 2019 to complete a Health Assessment, starting July 1, 2019, will be administered by the member’s health plan.

Employee Assistance Program (EAP) Services Can Assist Employees

In the wake of the Virginia Beach tragedy, remember that each individual health plan has an EAP to help enrolled members with workplace or personal issues. To contact the EAP:

COVA Care and COVA HDHP: 855-223-9277 or www.AnthemEAP.com (Company Name: Commonwealth of Virginia)

COVA HealthAware: 888-238-6232 or www.mylifevalues.com (Password: COVA)

Kaiser Permanente HMO: 866-517-7042 or www.achievesolutions.net/kaiser

Optima Health Vantage HMO: 866-846-2682 or www.optimahealth.com/cova

Managerial assistance also is available for Critical Incident Responses to address traumatic incidents, natural disasters and workplace issues. Anthem EAP is the primary provider for these services to agencies impacted by this tragedy and other emergency or workplace situations. Contact Anthem EAP at 1-855-223-9277 at any time to discuss or arrange these services.

Individual Counseling with TIAA CREF

Individual Counseling Sessions are available with our TIAA CREF Representative on Wednesday, Jan. 14 and Thursday, Jan. 15 in GW106. To schedule your individual session, you will need to RSVP by calling 1-800-732-8353. Additional information is located at http://adminfinance.umw.edu/hr/files/2014/12/UMW-flyer.pdf

News from HR

File Your July 2013- June 2014 Flexible Spending Claims before it’s too late! 

The Flexible Spending Account (FSA) run-out period to file claims for the July 1, 2013 through June 30, 2014 plan year ends September 30, 2014. More information at: http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new-2/

VRS Hybrid Members Only

This is a friendly reminder that the Fourth Quarter 2014 deadline for members making or updating Hybrid voluntary contributions is Monday, September 15, 2014. For plan features and highlights visit: http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new-2/

TIAA CREF Visit

TIAA CREF is available for one on one session concerning your Optional Retirement 401(k) Plan and/or 403(b) Tax Deferred Savings Plan on September 18, 2014 in GW106. See here for more information: TIAA CREF.

State Employee Discounts

A number of discounts are available through the Department of Human Resource Management: http://www.dhrm.virginia.gov/employeediscounts.html

Meet our New Employees

Please join us in extending a warm UMW welcome to our newest employees

Patricia Canciglia joined the Procurement Services Department as a Buyer Specialist on September 1.

Opal Curtis joined the Business Services Department as an Administrative Assistant on September 1.

John Hughey joined the Residence Life Department as an Area Coordinator on September 1.

Tiffany Kelly joined the Campus Recreation Department as a Fitness Instructor on August 28.

Terri Lockhart joined the Human Resources Department as an Employee Relations Analyst on September 10.

 

News from Human Resources

Leadership UMW 2014-2015 Cohort

Congratulations and best wishes to our 14 faculty and staff who will participate on our first class, Leadership UMW 2014-2015.

Elisabeth Burick                                  Kristin Marsh

Greta Franklin                                     Lisa Marvashti

Christie Glancy                                   Jonathan Maynard

Edward Gray                                      Carolyn Parsons

David Henderson                                Scott Powers

Teresa Howard                                    Jose Sainz

Rose Maddox                                     Anika Wilson

For more information about the leadership program, please visit Leadership UMW

Open Enrollment is May 1-23, 2014

For information on this year’s Open Enrollment (rates, forms, available plans and more!).  REMINDER:  Annual enrollment is required to participate in the Flexible Spending Accounts.

We will be having an open enrollment informational meeting on Wednesday, May 14 at 10 a.m. in Lee Hall 412.

Green WOW Card Update

The green WOW card cycle for this fiscal year is closed.  We had record usage this year with 230 cards being issued!  The green WOW card cycle will resume again on July 1.  You will have until May 31 to cash your $35 award at the Cashier’s office in Lee Hall.

Meet our New Employees

Please join us in extending a warm UMW welcome to our newest employees

Emily Farnsworth joined the Paint Shop-Facilities Department as a Summer Painter on May 5.

Kaitlyn Jarvis joined the Paint Shop-Facilities Department as a Summer Painter on May 5.

Angela Matner joined the Paint Shop-Facilities Department as a Summer Painter on May 5.

Michael Stange joined the Paint Shop-Facilities Department as a Summer Painter on May 5.

Darlene Calandra joined the University Bookstore Department as a Store Clerk Senior on May 7.

Employee Appreciation Day Picnic – Monday, May 12.  Casual dress for Monday – Wear your UMW sprit wear (“Summer Friday” jeans permitted).  SaveTheDate2014

Important Dates from HR

Be sure to mark your calendars.

April 18: Deadline  for University Recognition Awards nominations

April 23: Administrative Professional Day lunch is in the Faculty Staff Dining Hall 11:30 a.m. – 1:30 p.m.  We will treat our Admin Professionals to a free lunch to say Thank You for all you do for UMW.

April 24: Take Our Sons & Daughters to Work Day

April 30: Deadline for choosing Hybrid Retirement option

May 1- 23: Open Enrollment for Healthcare. Look for information from DHRM at your home addresses and more UMW announcements

May 12: Employee Appreciation Day picnic is in Ball Circle 11:30 a.m. – 1:30 p.m.  Look for more details in the coming weeks.

May 12: .Summer Flex and Dress Schedule begins and ends on  August 11.

News from Human Resources

Leadership UMW:

New this fall …LEADERSHIP UMW… our very own professional development program for UMW employees. Leadership UMW will pilot its first cohort of 12 faculty and staff in September 2014. Participants will complete self- and multi-rater feedback assessments, establish development plans, learn how to motivate and improve team performance, learn the inner workings of UMW, and partner with a senior-level UMW mentor. Make an investment in YOU! Applications are now being accepted.

Visit the Leadership UMW page for more information and the online application.

APPLICATION DEADLINE: APRIL 15, 2014

Mark Your Calendars:

  • Administrative Professional Day: The University will provide a complimentary lunch to our administrative support professionals, on Wednesday, April 23, from 11:30 a.m. to 1:30 p.m. in the Faculty Staff Dining Hall. Supervisors are encouraged to send their administrative support professionals for their free lunch.
  • The Administrative Professional Seminar Program at Germanna Community College is April 24. While each department would be responsible for the registration fee for their employee(s), because of our ever increasing attendance, UMW will receive a $18 discount per person ($71 rather than $89). In order to receive the discounts please write UMW for Chapter Name on the registration form. The fee includes the day’s events as well as a continental breakfast and boxed lunch. The registration deadline is April 15. Here is the PDF form: 2014 Admin Prof Seminar Program.  
  • Annual Employee Appreciation Day on Monday, May 12 – more details to come!

News from Human Resources

Meet our New Employees:

Please join us in extending a warm UMW welcome to our newest employee: Kelly Shannon joined the Campus Recreation Department as a Yoga/Aerobics Instructor on March 13.

Employee Recognition Programs:

Have  one of your employees gone above and beyond to complete a project, come up with a money saving idea for your department/the university, gone the extra mile (again and again) or done something else terrific? Please remember we have some great Employee Recognition programs available:

#1 Fan Program

WOW card program

UMW Jeans Pass

If you have questions about any of the above programs please contact Jennifer Cooper at jcooper4@umw.edu

Mark Your Calendars:

  • Administrative Professional Day:  The University will provide a complimentary lunch to our administrative support professionals,  on Wednesday, April 23, from 11:30 a.m. to 1:30 p.m. in the Faculty Staff Dining Hall.  Supervisors are encouraged to send their administrative support professionals for their free lunch.
  • The Administrative Professional Seminar Program is at Germanna Community College is April 24.  While each department would be responsible for the registration fee for their employee(s),  because of our ever increasing attendance, UMW will receive a $18 discount per person ($71 rather than $89).  In order to receive the discount please write UMW for Chapter Name on the registration form. The fee includes the day’s events as well as a continental breakfast and boxed lunch.  The registration deadline is April 15. 
  • Open Enrollment for Health Insurance and Flexible Spending Accounts  is  May 1 – May 23:  more details coming out in late April.  Additional information will be posted on our website, emailed and mailed to your home address.
  • Annual Employee Appreciation Day on Monday, May 12 – more details to come!

Annual Awards:

Nominations are now being accepted for the following University annual awards:

  • Charles Coleman Memorial Service Award (supervisor nominations only)
  • Richard V. and Rosemary A. Hurley Presidential Commendation
  • Staff Advisory Council’s Larry Atkins Staff Awards

Leadership UMW:

New this fall …LEADERSHIP  UMW… our very own professional  development program for UMW employees.  Leadership UMW will pilot its first cohort of  12 faculty and staff in September 2014.  Participants will complete self- and multi-rater feedback assessments, establish development plans,  learn how to motivate and improve team performance, learn the inner workings of UMW, and partner with a  senior level UMW mentor.  Make an investment in YOU! Applications are now being accepted.

Visit http://adminfinance.umw.edu/hr/employee-development-program-2/leadership-umw for more information and the online application.

For questions about Leadership UMW, please contact members of the Leadership UMW  team:  Sabrina Johnson (sjohnson), Lynne Richardson (lrichar2), Mark Safferstone (msaffers), and Golda Eldridge (geldridg).

As stated in the program materials, your supervisor must approve participation in the Leadership UMW program.  An email message will be sent to him / her to solicit that approval.  Your application and your Supervisor’s approval must be submitted on / before April 15.  If you are applying to this program, please touch base with your supervisor to remind him / her that approval is due on / before April 15.

APPLICATION DEADLINE :  APRIL 15, 2014

News from Human Resources

Professional Development Month is January at UMW – due to the snow last week and this week, some seminars have been rescheduled to February – more information will be sent out in the next week with the new dates and times.  Please mark your calendars for the Keys for Effective Leadership, brown-bag session RESCHEDULED for Wednesday, Feb. 12 at 11:30 a.m. in Lee Hall 411. Presented by Dr. Lynne Richardson, Dean, College of Business (please rsvp to jcooper4@umw.edu)

 

Please join us in extending a warm UMW welcome to our newest employees

Patinya Ambuel joined the Campus Recreation Department as a Fitness Instructor on Jan. 17.

Ashley Ehlert joined the Admissions Department as an Administrative Assistant on Jan. 25.

Joshua Lawson joined the HVAC-Facilities Department as a HVAC Assistant on Jan. 25.

Jennifer Ludwig joined the Center for Honor, Leadership, and Service Department as an Administrative Assistant on Jan. 29.

Heidi Hunter-Goldsworthy joined the Financial Aid Department as a Director of Financial Aid on Jan. 29.

News from Human Resources

TIAA CREF Representative on Campus

For details on the TIAA CREF representative on campus September 5, please visit:  http://adminfinance.umw.edu/hr/employee-relations/worklife/whats-new-2/

Recognition Programs Available for Staff

The  #1 Fan Program is for you to recognize outstanding service provided by a fellow employee.  Check out the site for more information at: http://adminfinance.umw.edu/hr/employee-relations/employee-recognition/colleague-recognition-program/

Don’t forget about The UMW Jeans Pass Program- supervisors can award these to their staff – here are the details:   http://adminfinance.umw.edu/hr/employee-relations/employee-recognition/umw-jeans-pass-program/

State Employees Receive 10 Percent Tuition Savings with the University of Phoenix

Please note that current University of Phoenix students must log on to the eCampus site at https://portal.phoenix.edu to receive the tuition reduction. Information on this and other state employee discounts is available on the state employee discounts site at www.dhrm.virginia.gov/employeediscounts.html.