October 17, 2021

Tuition Reimbursement Program Enrollment

Dear Colleagues:

Open Enrollment for Tuition Reimbursement (courses outside of UMW)  for courses starting January 1, 2022 – June 30, 2022, has begun and will end on Thursday, October 28, 2021. The complete policy and procedures are posted online but some important and key provisions are listed below. You may contact Denise Frye at dfrye2@umw.edu with any questions.

Program Purpose:

Eligible employees enrolled in a degree seeking program at other accredited institutions of higher education will be provided with tuition reimbursement up to a specified amount for courses after completion of the course and submission of proof of grade.

Eligibility:

This policy applies to classified, wage, administrative professional faculty, and other non-faculty part-time employees. Graduate Assistants who are required to be enrolled in UMW graduate programs are not eligible for this program. Eligible employees must be continuously employed by the University for a minimum of one year prior to their application for reimbursement and job performance must be satisfactory or at the “contributor” level. Tuition up to the approved amount will be reimbursed upon receipt of proof of completion of approved courses.  Employees who receive tuition reimbursement must remain employed at the University of Mary Washington during the term of the courses taken and for one year after receipt of tuition reimbursement for those courses(s) or be subject to terms for repayment as described in the written agreement.

Important Information to Know:

  • The open enrollment period is for courses taken January 1, 2022 – June 30, 2022 (The open enrollment period for courses taken July 1 to December 31 will be in April 1 – April 21)
  • The program’s funding will be limited to $50,000 per calendar year; $25,000 will be budgeted for each period  January-June and July-December.
  • Each eligible employee may receive up to $2,500 in assistance each period. The amount of assistance will vary depending on the number of requests and the available funds for that period e.g. where $25,000.00 is available, 20 requests may each be awarded  $1,250.
  • A Tuition Reimbursement Request form is required to be submitted to Human Resources during open enrollment for courses starting January 1, 2022 – June 30, 2022. (Link to the form is on page 3 of the policy and forms may be scanned to jhudgins@umw.edu or delivered to Human Resources Rm 209)
  • The Finance office will notify the employee the Tuition Reimbursement Request Form has been approved within 2 weeks of the open enrollment timeframe closing and request the following:
  1. a) Proof of enrollment  in a degree granting program
  2. b) Schedule of the institution’s fees
  3. c) Proof of payment
  • The assistance awarded will then be reimbursed to the employee upon submission of evidence of course completion with a minimum grade of “C” or “PASS” if a Pass/Fail course. Submission of grade must be within 30 days of semester end. The employee will receive reimbursement within 10 business days of grade submission to the Finance Office.

Thank you,

Denise M. Frye
Benefits Manager
Office of Human Resources
University of Mary Washington

Important Action Item: Verify Name/Address for HR and Payroll by Dec 11

The following message is from the Office of Human Resources and Payroll:

Dear Colleagues,

It’s that time again! Please take a few moments before December 11, 2020 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline  and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card. If you don’t have our health insurance you may contact Payroll 540-654-1244 or 540-654-1229 for your Employee ID Number (please note ID Numbers will not be emailed).

If an update is needed, please make the update in Payline by completing the following steps:

  1. Click “Employee Profile”
  2. Click “Request Profile Change”
  3. Enter the changes needed
  4. Select “Accept” at the bottom of the screen 
  5. Log out

If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at grobinso@umw.edu.

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.

Again, please enter or submit all updates on or before Friday, December 11, 2020 to ensure the address is updated for year-end processing.

 

Thank you.

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.

TIAA ORPHE Meeting

Our TIAA Financial Consultant will be on campus to provide an overview of the new investment menu and answer your questions concerning the January 2020 ORPHE changes.

Meeting will be in Lee Hall, Room 412, from 11 a.m. to noon.

Important Action Item: Verify Name/Address for HR and Payroll by Dec. 6

Dear Colleagues,

It’s that time again! Please take a few moments before December 6, 2019 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card.  If you don’t have our health insurance you may contact Payroll X1180 or HR X1210 for your Employee ID Number (please note numbers will not be emailed) or full time employees may login to EmployeeDirect and click on “My Employment Profile” then “Personal.”

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Select “Accept” at the bottom of the screen

5.      Log out

 

If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at grobinso@umw.edu.

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.

Again, please enter or submit all updates on or before Friday, December 6, 2019 to ensure the address is updated for year-end processing.

Thank you.

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.

 

Health Benefits Premium Holiday

Dear State Employees:

I announced in May that all eligible state employees will pay no health benefits premium for the month of October! For most employees, these premium holidays will occur on October 16 and November 1, and there will be no employee premium contribution deducted from your pay on those dates. For some employees, the premium holiday will occur in the October time frame, depending on your agency’s payroll system.

Participants at all membership levels in the COVA Care, COVA HDHP, COVA HealthAware, Kaiser Permanente HMO and Optima Vantage HMO plans are eligible. Because of the requirement in the Code of Virginia that TRICARE supplement participants pay the full cost of their coverage, the premium holiday will not apply to those members.

If you have any questions, please contact your agency Benefits Administrator.

Happy Premium Holiday!

Sincerely,
Governor Ralph S. Northam

Financial Advisor on Campus

In an effort to provide you with tools to better prepare to meet your financial and retirement goals, the TIAA financial advisor will be on campus Wednesday, March 27, and Thursday, March 28, in GW, Room 215B.  To register, go to www.tiaa.org/schedulenow.

MetLife to Present ‘Focus on your Future’ Workshop

Our MetLife representative will be in Lee Hall, Room 412, on Tuesday, Feb. 28, at 10:30 a.m. He will stay until 1:30 p.m. for anyone who wishes to stop by and ask questions regarding retirement planning.

umw-visit2

 

ORPHE Participants: Open Enrollment Session Oct. 11

October is Open Enrollment for ORP participants to change retirement providers. This year a new provider has been added to our current providers of TIAA and Fidelity. A meeting is being held on Tuesday, Oct. 11, at 11 a.m. in the HCC Digital Auditorium. During this meeting, you will learn of the new plan resources and options as well as hear a presentation from each provider. No reservation is needed. For more information, visit http://adminfinance.umw.edu/hr/files/2016/09/more-information.pdf

Action Required for Premium Rewards for Health Insurance

If you are currently participating in premium rewards for COVA Care or COVA HealthAware, ACTION is required for 2016-2017! 

If you are not already participating in premium rewards for COVA Care or COVA HealthAware, YOU and/or YOUR spouse still can!  For more details:

http://adminfinance.umw.edu/hr/employee-relations/worklife/announcements/

Questions? Contact Denise Frye (dfrye2@umw.edu) or Jennifer Cooper (jcooper4@umw.edu)

457 Deferred Compensation and Hybrid Participants

Are you participating with the 457 or ROTH Deferred Compensation or a member of Hybrid Retirement Plan (hired after 1/1/14).  If so, our ICMA-RC Representative will be in GW106 on Monday, June 13.  You may register for an individual counseling session to review your account, plan overview and discuss voluntary contributions.  To schedule your appointment visit https://accountaccess.icmarc.org/participant/events/eventRegistration.jsp?SiteId=1071397