April 4, 2020


Our TIAA Financial Consultant will be on campus to provide an overview of the new investment menu and answer your questions concerning the January 2020 ORPHE changes.

Meeting will be in Lee Hall, Room 412, from 11 a.m. to noon.

Important Action Item: Verify Name/Address for HR and Payroll by Dec. 6

Dear Colleagues,

It’s that time again! Please take a few moments before December 6, 2019 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card.  If you don’t have our health insurance you may contact Payroll X1180 or HR X1210 for your Employee ID Number (please note numbers will not be emailed) or full time employees may login to EmployeeDirect and click on “My Employment Profile” then “Personal.”

If an update is needed, please make the update in Payline by completing the following steps:

1.      Click “Employee Profile”

2.      Click “Request Profile Change”

3.      Enter the changes needed

4.      Select “Accept” at the bottom of the screen

5.      Log out


If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at grobinso@umw.edu.

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.

Again, please enter or submit all updates on or before Friday, December 6, 2019 to ensure the address is updated for year-end processing.

Thank you.

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.


Health Benefits Premium Holiday

Dear State Employees:

I announced in May that all eligible state employees will pay no health benefits premium for the month of October! For most employees, these premium holidays will occur on October 16 and November 1, and there will be no employee premium contribution deducted from your pay on those dates. For some employees, the premium holiday will occur in the October time frame, depending on your agency’s payroll system.

Participants at all membership levels in the COVA Care, COVA HDHP, COVA HealthAware, Kaiser Permanente HMO and Optima Vantage HMO plans are eligible. Because of the requirement in the Code of Virginia that TRICARE supplement participants pay the full cost of their coverage, the premium holiday will not apply to those members.

If you have any questions, please contact your agency Benefits Administrator.

Happy Premium Holiday!

Governor Ralph S. Northam

Financial Advisor on Campus

In an effort to provide you with tools to better prepare to meet your financial and retirement goals, the TIAA financial advisor will be on campus Wednesday, March 27, and Thursday, March 28, in GW, Room 215B.  To register, go to www.tiaa.org/schedulenow.

MetLife to Present ‘Focus on your Future’ Workshop

Our MetLife representative will be in Lee Hall, Room 412, on Tuesday, Feb. 28, at 10:30 a.m. He will stay until 1:30 p.m. for anyone who wishes to stop by and ask questions regarding retirement planning.



ORPHE Participants: Open Enrollment Session Oct. 11

October is Open Enrollment for ORP participants to change retirement providers. This year a new provider has been added to our current providers of TIAA and Fidelity. A meeting is being held on Tuesday, Oct. 11, at 11 a.m. in the HCC Digital Auditorium. During this meeting, you will learn of the new plan resources and options as well as hear a presentation from each provider. No reservation is needed. For more information, visit http://adminfinance.umw.edu/hr/files/2016/09/more-information.pdf

Action Required for Premium Rewards for Health Insurance

If you are currently participating in premium rewards for COVA Care or COVA HealthAware, ACTION is required for 2016-2017! 

If you are not already participating in premium rewards for COVA Care or COVA HealthAware, YOU and/or YOUR spouse still can!  For more details:


Questions? Contact Denise Frye (dfrye2@umw.edu) or Jennifer Cooper (jcooper4@umw.edu)

457 Deferred Compensation and Hybrid Participants

Are you participating with the 457 or ROTH Deferred Compensation or a member of Hybrid Retirement Plan (hired after 1/1/14).  If so, our ICMA-RC Representative will be in GW106 on Monday, June 13.  You may register for an individual counseling session to review your account, plan overview and discuss voluntary contributions.  To schedule your appointment visit https://accountaccess.icmarc.org/participant/events/eventRegistration.jsp?SiteId=1071397

MetLife presents Women and Investing: Planning Your Financial Journey

MetLife Representative will be in Lee Hall, Room 412 on Tuesday, May 24 at 11 a.m. to conduct a workshop on Women and Investing:  Planning Your Financial Journey. You will hear the unique financial challenges many women face, investment basics and building a balanced portfolio, and retirement saving vehicles and what they mean.  You may register at www.metlifeplansmart.com and entering company “University of Mary Washington” or by calling 703-336-1249.

Retirement Income Planning Workshop April 20

MetLife will be conducting a Retirement Income Planning workshop on Wednesday, April 20, at 10 a.m. and 11 a.m. in Lee Hall 412. You will learn how to turn assets into income and about retirement risks, retirement goals and the retirement planning process. You may register at www.metlifeplansmart.com/login.asp There is a prompt to enter your company name; please enter University of Mary Washington.