June 7, 2023

Important Action Item: Verify Name/Address for HR and Payroll by Dec 11

The following message is from the Office of Human Resources and Payroll:

Dear Colleagues,

It’s that time again! Please take a few moments before December 11, 2020 to verify and, if needed, update your mailing address and legal name as they appear in Human Resources and Payroll records. This information must be correct for the University’s year-end Employer Reporting, your W-2 statements and the Commonwealth’s Affordable Care Act reporting. Errors may result in federal penalties for the University.

Review your name and address by logging into Payline  and selecting “Pay History” to check your pay stub; your Employee ID Number will be the numbers on your health insurance card. If you don’t have our health insurance you may contact Payroll 540-654-1244 or 540-654-1229 for your Employee ID Number (please note ID Numbers will not be emailed).

If an update is needed, please make the update in Payline by completing the following steps:

  1. Click “Employee Profile”
  2. Click “Request Profile Change”
  3. Enter the changes needed
  4. Select “Accept” at the bottom of the screen 
  5. Log out

If you are unable to complete the update in Payline, please forward your change of address to Gayle Robinson in Human Resources at grobinso@umw.edu.

Please ensure your name in Payline matches your name as it appears on your social security card. The HR and Payroll systems must reflect the legal name as shown on your social security card.

If your name in Payline does not match your social security card, please contact Gayle Robinson at grobinso@umw.edu.

Again, please enter or submit all updates on or before Friday, December 11, 2020 to ensure the address is updated for year-end processing.


Thank you.

Please Contact Denise Frye, Benefits Administrator, at dfrye2@umw.edu with questions.