May 20, 2024

Flexible Summer Work Arrangements

Dear Colleagues,

As we near the end of the academic year, it’s a good time to send a reminder about flexible work arrangement options, particularly for departments where work demands will change after students leave for the summer.  When possible, supervisors are expected to permit and encourage flexible work arrangements in their departments, especially from May 9 thru August 5.  Such arrangements include:

  • Alternative work schedules, such as four 10-hour days with one day off per week; or four nine-hour days and one four-hour day per week with the remaining half-day off each week;
  • Increased telework opportunities for eligible positions. See the Telework Policy and Procedure page.

Full-time employees are expected to work their full 40 hours per week (unless taking approved leave) and alternative schedules must adhere to Federal and state regulations as they relate to employee class and schedule period (see the UMW Hours of Work webpage).

Because we will still have some students on campus during the summer as well as a variety of events and activities taking place during those months (e.g. orientation and STP), a department’s summer flexible work arrangements may need to vary from week to week, depending on its employees’ role in student services and planned campus activities.  Any changes to in-person service hours must be clearly and widely communicated to avoid negatively impacting student services.

In addition to work flexibility, the dress code will also be relaxed.  From May 9 thru Aug 5, jeans will be permitted during the week (not just Fridays!).

Thank you for all you do every day. We hope you are able to enjoy some additional comfort and work flexibility during the summer months.

Beth Williams
Executive Director for Human Resources
University of Mary Washington