September 24, 2019

Business Services eUpdate–September 2019

Business Services

Bookstore

Grand Opening

Barnes & Noble and University of Mary Washington invite you to celebrate the grand opening of the campus bookstore! On October 3, 2019, from 12-2 PM, join us in a variety of activities and chances to win prizes, and welcome bookstore manager Cameisha Chin. There will be:

  • A scavenger hunt
  • Prize drawings every half hour
  • Learning stations for textbook ordering through Faculty Enlight

Ms. Chin can be reached at cchin2@umw.edu.


Copy Center

Special Orders

Have a job that seems outside the scope of what the Copy Center can offer? Contact us to find out how we can help. The Copy Center partners with local companies for jobs that cannot be done in-house. We also work with them to ensure that customers are getting the lowest prices available.


EagleOne

New Credit Card Readers

Have you noticed the new payment readers on Pepsi beverage vending machines?  The machines now accept credit, debit, and mobile payments!  The readers do not currently accept EagleOne, but that functionality will soon be restored. Keep an eye out for this decal, which will be placed on machines when all payment options are working.

New Vending Items

Campus vending machines are stocked on a regular basis. Whether its new favorites like Zapp’s Voodo chips, or classics like Fritos, there is something for everyone. Visit the nearest vending machine to see the most recent selection of treats.


Parking Management

Parking Reservation Calendar

Occasionally, certain lots are reserved for special events or visitors. Parking Management maintains a calendar of scheduled lot reservations where five (5) or more spaces have been reserved. Visit the page here.

Please note that even when lots are reserved, accessible parking spaces remain available to any vehicles with DMV-issued accessible placards or license plates. UMW Campus Police are also available to provide an escort if needed; more information is found here.

Contact Parking Management at (540) 654-1129 or at parking@umw.edu.


Post Office

Amazon Couriers

Amazon packages are being delivered to the UMW community via Amazon Couriers. Amazon Couriers are to deliver all student mail (addressed to 1701 College Ave) to the Campus Post Office, and all Faculty and Staff mail (addressed to 1301 College Ave) directly to the addressee on the package. If an Amazon Courier attempts to deliver a package that is addressed to someone outside of your department, please direct them to the Campus Post Office in Woodard Hall for assistance. The Post Office can also be reached at 654-1049 if you need further assistance.


Social Media Changes

Business Services has joined Instagram! Follow us @umw_business_services for the latest announcements in goods and services.

Business Services – eUpdate- November 2014

Available in the UMW Bookstore, the 2014 ornament features UMW’s historical Brompton.brompton-ornament-with-boarder

Adorn your tree with this beautiful, limited edition piece of UMW and Fredericksburg history.
Price is $19.99 plus tax.

 

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Identifier - Procurement
Meet our New Employees

Rachel McDonald joins the Procurement Services Department as a Customer Service Advocate (CSA), and
James DeLoatch as a new Procurement Buyer, James will alternate work locations between Central Procurement in Eagle Village, and the Central Storeroom.

Welcome Rachel and James!
With several staff vacancies now filled, UMW Procurement Services will resume a CRM plan to align a designated Buyer with particular high spend volume departments. Departments can expect outreach from the Procurement Office over the next several weeks.

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New Office Supply contract…Coming Soon
UMW will participate in a strategically sourced office supply contract established by the University of Virginia, for use by other entities.
The contract is structured to offer a lower overall price for office supply products,  leverage total spend of all entities, and offer a rebate in conjunction with increasing spend amounts.
Contract Vendor:  The Supply Room Companies (TSRC)
A UMW custom punchout catalog is now in test mode. More to Follow !

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SWaM Vendor Link and Certification Status
For all users – here’s a link for the SWaM Vendor search:
http://egov1.virginia.gov/cgi-bin/search.cgi
and for certification status:
http://egov1.virginia.gov/cgi-bin/tracking.cgi
The state has established a new category for “micro businesses”, designated with an “O” within their SWaM class. For a complete list of certified Micro Businesses click on the link DSBSD – Micro Business List at the bottom of the eVA website homepage under Resources.

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Updates on Standard Technology Request and BYO forms
The following items were added to the Standard Technology Request form:
– Apple Magic Trackpad
– Logitech Wireless Mouse
– Apple Thunderbolt Display
The following items were added to the BYO form:
– Non Apple branded iPad and Tablet Cases/Sleeves/Covers
– Non Apple branded cables including but not limited to HDMI, Ethernet, DVI, VGA, etc.
*ANY Apple branded products including Smart Cases and Apple cables still have to go through one of the form processes.
If invoices or receipts are needed from the following companies – Dell, Apple, CDWG – contact Michelle Miller at mmiller8@umw.edu with the PCO# to have them retrieved and forwarded to you.

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Small Purchase Credit Card Beat the Sweep – November & December Dates
Thanksgiving Deadline: Ensure that all transactions are signed off by Wednesday, Nov. 19, 2014.
Transactions not signed off will be swept on Nov. 20.
Holiday Break Deadline: Ensure that all transactions are signed off by Wednesday, Dec. 17, 2014.
Transactions not signed off will be swept on Dec. 18.
Please notify the Program Administrator, Monique SanPietro at msanpiet@umw.edu, if either the cardholder or approver will be out of office and unable to sign off on transactions by the deadline.
Works problems or questions? Call x1057 or x1084

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Cardholders – Check If Your Approver Has Signed Off
Cardholders, want to see if your approver has signed off on your transactions in Works?
Follow these easy steps: WORKS SIGN OFF STATUS GUIDELINE

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Disposition of Surplus Property
No employee shall remove or discard state property. Questions? Contact Dale Elethorp, ext. 5972.
UMW Central Stores Mgr. and Surplus Property Officer
Visit:   UMW Surplus Property Procedures

Identifier - Bookstore
Nov. 17 2014 Sale:
$11 Long Sleeve Tees         $17 Hoodies
Sale starts at 9 a.m. and continues while supplies last!
In store only. One day only. Select merchandise only.

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Bookstore Thanksgiving Holiday Hours:
Monday, Nov. 24 8 a.m.-7 p.m.
Tuesday, Nov. 25 8 a.m.-5 p.m.
Wednesday, Nov. 26 through Sunday, No.v 30 – CLOSED
The UMW Bookstore will resume regular operating hours on Monday, Dec. 1 at 8 a.m.

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Free shipping CYBER MONDAY!
Free shipping on orders placed between 12 a.m. on “Black Friday, Nov. 28 and 11:59 on “Cyber Monday,” Dec. 1, 2014 (Cyber Monday*)
(*Shipping costs will be removed from order when processed. Offer does not include diploma frames and other drop ship merchandise.)

Identifier - Copy Center
New Mobile Print at UMW!
Students may now print from mobile devices and retrieve/print copy jobs on multifunctional devices (MFD) at several locations on campus!
MFD’s are located in Simpson Library (color option restricted to Simpson), Trinkle Hall, Combs Hall and Stafford Library.
It’s as easy as…1. 2. 3.
1. Send your job to pharos_b&w@umw.edu (black & white jobs)  $ 0.10 EagleOne / $0.15 Cash pharos_color@umw.edu (color)  $0.30
2. Walk up to one of the Cloud copiers mentioned above and swipe your EagleOne card.
3. Select your job and press print!
Appropriate copy charge will be deducted from your EagleOne account.

For a full user guide and more info go to: http://adminfinance.umw.edu/copies/

Identifier - EagleOne
OFF CAMPUS MERCHANT PARTNER SPECIALS
Country Cookin’ – $3 burger and fries every Wednesday 4- 9 p.m. all fall semester.
Home Team Grill – 1/2 price burgers every Tuesday 4-11 p.m..
IHOP- 50% off entire check -every Wednesday 8 p.m.-4 a.m..  Must purchase beverage and show EagleOne ID.
Thank you for supporting our UMW merchant partners.

 

Identifier - Post Office
Holiday Shipping – take advantage of the discounts!
Did you know that you can ship your personal packages right here on campus?
Get ready for the Holiday’s early and make sure your packages arrive on time!
Ship all your packages from the UMW Post Office and take advantage of the discounts!

 

Identifier - Parking
Holiday Parking
*As the holidays approach please keep in mind that parking policies and procedures still apply.
Parking is enforced yearlong.
* Inclement Weather Parking messages are distributed campus-wide when conditions warrant.
ALL vehicles, including UMW vehicles assigned to various departments must follow the Inclement Weather Parking Guidelines.
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Construction 

  • Ongoing storm water projects: Marshall, Physical Plant, and Lee Hall Rear lot. Awareness for safety while driving and walking in these areas.
  • Woodard/Mercer-through summer 2015-continued enforcement to keep trucks/construction vehicles at a reasonable speed and out of the parking lots, and from impeding Fire Access.

Awareness for safety while driving and walking in these areas.

Business Services — December 2013 eUpdate

December 2013 Updates and Announcements

  • Procurement Services
    • Supplier Diversity Pacesetter Award
    • Tier II Status Attained
    • Holiday SPCC Sign-Off Date
    • SPCC Annual Training
    • Forms
    • Contract Activity
    • Gift Policy
  • Parking
    • Parking Advisory: Winter Parking Locations
  • Bookstore
    • Holiday Ornament
    • Annual Holiday Open House: 20% Off
  • Copy Center
    • Networking Training, Dec. 17.
  • Post Office
    • USPS Rate Increase – Jan. 26, 2014
  • EagleOne
    • Off Campus Merchants

Procurement Logo

 

 

 

Since our last eUpdate, the Procurement Services Department has received state-wide recognition for increasing efforts toward supplier diversity, and UMW was awarded Tier II operating authority in the areas of IT and Procurement.

Initial changes: 

1) The SPCC 5 day rule no longer applies.

2) The purchase of writing implements is no longer exclusive to VIB.

All other regulations are in place at this time.

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Members of UMW's procurement team pose with their Supplier Diversity Pacesetter Award.

Members of UMW’s procurement team pose with their Supplier Diversity Pacesetter Award.

SUPPLIER DIVERSITY PACESETTER AWARD

On Oct. 28, 2013, UMW Procurement Services received the Supplier Diversity Pacesetter award during the Governor’s 2013 Supplier Diversity Awards Program. The award was presented by Ms. Ida McPherson, Director of the Department of Minority Business Enterprise, in conjunction with the Commonwealth of Virginia Procurement Forum.

 

EagleEye Article: http://umweagleeye.wpengine.com/2013/11/07/procurement-services-receives-statewide-award/

 

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TIER II STATUS

On Oct. 29, UMW was approved for Tier II operating authority in the functional areas of Information Technology and Procurement (excluding real property or construction). In the letter from Richard Brown, secretary of finance, granting that authority, Brown stated, “This is a solid achievement and reflects the continuing hard work and expertise of the staff at the University of Mary Washington.”

UMW is transitioning to new rules and regulations associated with Tier II. Additional information will follow as the transition unfolds.

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SMALL PURCHASE CREDIT CARD DECEMBER SIGN-OFF DATE

Please ensure that all transactions are coded and signed-off by the following date:

  • Winter Break – Dec. 18, 2013 (sweep date: Dec. 19)

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ANNUAL SPCC TRAINING: COMING SOON

The annual SPCC training is required for all cardholders and cardholder reviewers. The training is available in the Knowledge Center and needs to be completed by Feb. 15, 2014.

Instructions on Accessing SPCC Training

Questions? Contact Melissa Myers at (540) 654-1057

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CONTRACT ACTIVITY

  • Grant Writing RFP – awarded McAllister & Quinn
  • Bookstore POS – Negotiations in process
  • Rental Equipment -Awarded
  • Carnival/Entertainment Rental Contract- Awarded
  • Athletic Prospect Recruitment Software – Intent to Award Posted
  • Admissions Search contract – Contract documents under review

PROCUREMENT FORMS

Are available on the procurement website, as we adapt to new procurement reference points, please utilize the website as the official source of forms.

PROCUREMENT SERVICES FORMS

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GIFT POLICY

UMW Procurement Policy regarding acceptance of gifts may be accessed on the procurement website.

 

Parking Logo

 

PARKING ADVISORY: WINTER PARKING LOCATIONS

Due to the possibility of inclement weather during campus break, ALL vehicles that will be left unattended/overnight on campus during the Winter Break should be parked in Sunken Road lots #11 and #13, and the William Street lot.

In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Service/Pool Vehicles for all departments. Please move these vehicles to the above mentioned areas, or the Physical Plant, and follow any other instructions.

Have a safe and enjoyable holiday season.  Contact the Parking Management Office (540)654-1129 with any questions.

Bookstore Logo

 

 

holiday ornament

2013 HOLIDAY ORNAMENT

$20.99 in the UMW Bookstore (while supplies last).

 

 

 

 

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BOOKSTORE’S ANNUAL HOLIDAY OPEN HOUSE
Enjoy 20% off regularly priced UMW Clothing and Insignia:   In progress now through December 13.

 

Copy Center Logo

 

 

NETWORKING PROJECT STATUS

Interested in using all the features of your “copier” aka multi-function device? Attend a 30 minute training session on Tues., Dec. 17 in Tyler House.

Attendees will learn how to:
–        Scan to email
–        Scan to thumb drive
–        Scan in color
… eliminate the need to fax, lower print costs!

Call ext. 1935 to book a training time.

http://adminfinance.umw.edu/copies/mfd-networking-project

Post Office 300 dpi

 

 

USPS RATE INCREASE EFFECTIVE JAN. 26, 2014

Effective Jan. 26, 2014 the United States Postal Service will increase prices on most classes of mail. Single-Piece First-Class Mail letters increase from 46 cents to 47 cents.

Get your forever stamps now at the UMW Post Office, before the price increases.

EagleOne Logo

 

 

During Winter break, our merchant partners will continue to accept EagleOne.

Use the link below to see our current list of merchant partners.

http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/

Please contact Business Services for information and assistance at x1576.

Happy Holidays !

Holiday sustainability