The following message is from the Finance Office:

Fiscal year end is approaching; that means year end processing, which means system(s) downtime. Please mark your calendars: Banner will be down from 2 p.m. Friday, June 29th until noon Sunday, July 1. This downtime will impact the Banner production environment, including SSB functionality and any system exchanging data with Banner.

For additional information, refer to the End of Year System Down Time site.

Finance will make every effort to have the systems restored as quickly as possible. We appreciate everyone’s cooperation and patience.

Please contact tess@umw.edu with any questions.

The annual election of overtime leave for non-exempt employees will open on Wednesday, June 13^th and will close on June 27^th.  The earning of overtime leave will start with the pay period beginning July 10^th for those who elect to receive overtime leave in place of overtime pay.

The guide to the Overtime Leave Election Process is posted on the Payroll Website.  MyTime training is available daily if you need assistance.  Please contact tess@umw.edu to schedule training.

If you are currently receiving Overtime Leave, you will continue to do so unless the Compensation Method is updated by your supervisor during the election period noted above.

Supervisors, please ensure your non-exempt employees have this information.

All MyTime concerns should be directed to the UMW Helpdesk at 2255.

Thank you.

Allyson P. Moerman, CPA.CITP, CGFM, CGMA

Associate Vice President for Finance

University of Mary Washington

540-654-1212

540-654-1168 – fax

Finance

1301 College Avenue

EV-404

Fredericksburg, VA 22401

The following message is from the Office of Parking Management:

Greetings Campus Community,

UMW will welcome all incoming first-year and transfer students, and their families, to campus for Summer Orientation June 13 through 27, 2018.

Orientation is a mandatory experience committed to making students and their families feel welcomed, involved and connected to the University. Your support in this mission is greatly appreciated.

During Orientation, the following parking lot reservations will apply:

Orientation student and guest parking only:

June 13, 18, 19, 21, 25 and 26, 2018.

· GW lot
· Inbound/OutboundDouble Drive
· Jefferson Square
· Randolph/Mason
· Russell/Marshall
· Thornton Lot

Reserved lot signs will be in place beginning June 12, 2018.
Throughout the Orientation event, faculty and staff may park in the following lots:

· Battleground lot located off Hanover Street
· UMW Campus side of College Avenue
· William Street commuter lot located on the corner of William Street and Sunken Road
· Alvey parking deck located off Route 1

NOTE: Accessible parking spaces remain available to those who are eligible to use them.

Contact Jean Elliott in the Office of Parking Management at 540-654-1129 or jelliot3@umw.edu with questions.

Thank you for your support throughout Summer Orientation 2018!

The following message is from the Office of Facilities Services: 

Asphalt paving work at the Jepson Science Center begins Monday, June 11, and will continue through the week.

The work area is the unpaved portion of the south access road between College Avenue and the Simpson Library parking lot. The road will remain open during the work: Please be aware of flaggers for directions through the area. This schedule is weather dependent.

Please contact Les Johnson at 540-654-2100 or ajohnso3@umw.edu with questions.

The following message is from the Office of Human Resources:

The 2017-2018 Performance Management A/P Faculty and Classified programs both have some tasks that will be due coming up!

Upcoming performance management tasks:

Final evaluations due:

What is required?

Supervisors and employees will log in to Careers with their UMW credentials (NetID and password) to complete tasks due. Supervisors and employees will receive email messages when they have tasks to complete.

Open Labs:

We can walk you through the process or help you complete your tasks. No registration is required – first come first served.

Guidance:

Please refer to the Performance Management website for additional information, applicable forms and guidance on completing the Performance Evaluation process in Careers.

Please contact Terri Arthur (tlockhart@umw.edu or ext. 2051) with any questions.

To:  457 Deferred Compensation, Hybrid and DCP Participants 

Our Plan Specialist will be on campus in GW106 on the following days for 2018, please click the link and register for you appointment:

• Friday, June 1,
• Wednesday, Sept.12, and
• Thursday, Dec. 6
  

Registration can be made at: https://icmarc.secure.force.com/events?SiteId=a0lf1000006PZv8AAG. 

Hybrid Retirement Plan:

The June 15 deadline   for Hybrid Voluntary Contribution Changes is around the corner. 

Why You Should Be Saving

Employer Match – Consider boosting your voluntary contribution amount to 4 percent. If you save 4 percent, you’ll receive 2.5 percent in employer matching contributions!

Tax Savings – Taxes are deferred on both contributions and earnings, allowing you to pay less in taxes now.

Members can make changes to their voluntary contributions each quarter. The cut-off date for changes to an account is 4 p.m. ET on the 15th of the month prior to the next quarter. (For example, members must request the change by 4 p.m. ET on June 15 in order to be effective in the first payroll of July.) If the 15th is not a business day, the deadline will be 4 p.m. ET on the next business day after the 15th.

One-on-One Consultations with our Plan Specialist include the following and will help you gain awareness of the benefits of the defined contribution plans:

• Managing your account online
• Reviewing your contributions
• Investment awareness
• Beneficiary review

Great News!!!  Introducing the new VRS DCP mobile app!!

This app offers you the opportunity to manage and boost your investment knowledge on the go. The app is for iPhones, Android smartphones, and tablets. 

Download the VRS DCP Mobile app now! 

There are many paths you can take to achieve financial prosperity. It is never too late to review your retirement contribution choices.  Whether you increase your contributions once a year or whenever you receive a pay raise, VRS Defined Contribution Plans (DCP) will help you exercise good financial judgement by supplying you with an overall understanding of your investment options. Take a moment to plan for tomorrow, today.

VRS Defined Contribution Plans Educational Seminars are currently being held around the state of Virginia. The meetings are open to employees eligible to participate in the VRS Defined Contribution Plans. Our group meetings address the highlights and features of our plans, overall investment options, and distribution strategies for those employees approaching retirement  Advance registration is requested for all sessions and individual consultations. Also, our Investor Services Team is available between the hours of 8:30 a.m. – 9 p.m. Monday through Friday at 1-877-327-5261 (Option 1) to assist with participant concerns.

To register for the meeting(s) for the 457 Deferred Compensation, including ROTH  and Virginia Cash Match Plans, please click here. 

To register for the meeting(s) for the Hybrid Defined Contribution Plans, click on the following link View Hybrid Retirement Plan group seminars and one-on-one consultations. 

VRS Defined Contribution Plans (DCP) are currently conducting Live Webinars on a regular basis throughout the year for you. The webinars are open to all employees eligible to participate in or currently participating in one or more of the VRS Defined Contribution Plans. 

Adventure Awaits One and All!! 

The RealizeRetirement^® Adventure Tour is coming your way! The tour invites you to visualize your future after you retire.  Explore interactive ways to think about your future.  You will have the opportunity to experience the following:

ü  A Mobile Escape Adventure with a Public Sector Retirement Twist – Try our completely new, dynamic, and interactive experience featuring a mobile escape adventure 

ü  Get Yourself On Track – Play ICMA-RC’s digital Hidden Objects game and get yourself on track

ü  Learn More at the DCP Info Booth – Local specialists will be onsite to answer your questions, share information and set up future consultations

ü  Enjoy Fun Activities! – Other activities… all with a focus on engaging and inspiring government employees

To learn more about making your retirement dreams a reality and a list of the tour dates, click here. 

Here is the link to our Upcoming 457 Deferred Compensation and Virginia Cash Match Live Webinars as well as Upcoming Hybrid Defined Contribution Component Live Webinars that will assist with the overall understanding of the plans. 

Additional informational links:

COV 457 – http://www.varetirement.org/dcp/plan-info/overview.html

COV Roth 457 – http://www.varetirement.org/dcp/plan-info/roth-contributions.html

COV Cash Match- http://www.varetirement.org/cashmatch/plan-info/overview.html

Hybrid Retirement – http://www.varetirement.org/hybrid/plan-info/plan-provisions.html

DCP – http://www.varetirement.org/orphedcp/plan-info/overview.html

The following message is from the Office of Administration and Finance: 

After nearly 20 years at the University of Mary Washington, Allyson Moerman is retiring. Allyson joined UMW’s accounting department in 1998, when the team was small, work was still being done on “green bar” paper and the university was progressing into the Information Age. 

Allyson guided UMW’s finance department through a number of changes and process automations. She led the BANNER implementation team, creating the chart of accounts and automating financial reporting. She implemented the Bank of America WORKS program for cardholders, direct deposit for employees and students, MyTime timekeeping system and BOSSCARS parking system. Allyson helped implement new software in the Student Health Center and in Campus Recreation. She led UMW through eVA, Cardinal Finance, direct lending and ARMICS implementations. She rolled out online tuition payments and the tuition payment plan process for students, as well as an eCommerce system for the Mary Washington campus. 

Allyson represented UMW as president of Fiscal Officers of Colleges and Universities State Supported (FOCUS) and hosted FOCUS events on campus for fiscal officers across Virginia. A member of numerous professional organizations and graduate of both the Advanced Commonwealth Management Institute and the Leadership Fredericksburg program, she also served as a mentor for Leadership UMW. Throughout her tenure, she has provided excellent leadership, generous encouragement, and many educational and growth opportunities for her staff.

This is only a small representation of Allyson’s many contributions to Mary Washington. She has left a positive, lasting impression on the University and many of its staff, faculty and students. She will be greatly missed.   

You are invited to celebrate her impact on UMW, as well as her retirement, on Wednesday, June 20, from 2 to 4 p.m. in Eagle Village (fourth floor).   

Julie Smith, assistant VP for finance/controller, has agreed to serve as interim VP for Finance, effective June 25, 2018.   

Lynne Richardson

VP for Administration and Finance