Category: Announcements

Questions:  For more information or clarification on the process, please contact Judy Kwitnieski in the Office of Human Resources at jkwitnie@umw.edu or 654-2051. 

REMINDER:Thursday, January 31^st is the deadline for CLD Bonus Submissions 

RECOGNITION BONUSES FOR CERTIFICATIONS, LICENSES AND DEGREES (CLDs) are awarded to administrative faculty and non-probationary classified and wage employees who have recently earned a certification, license or degree. 

To see if you or one or more of your employees qualify and to process the request, follow the steps below. 

1. Determine if the certification, license or degree was earned between the designated dates (see chart below) and meets the program guidelines outlined at the following link: http://adminfinance.umw.edu/hr/employee-relations/employee-recognition/cld-policy/ 

1. Complete the attached Recognition Award Notice and include the required documentation listed below (must be attached for submissions to be considered.) 

Ø  Certifications – Copy of the certification and attached Certification Checklist

Ø  Degrees – Official or unofficial transcripts

Ø  Licenses – Copy of the license 

1. Obtain the necessary approvals. The approval structure was set up so that supervisors and the Cabinet Vice President in each area can approve/disapprove bonuses in a consistent manner for their area. Supervisors and Cabinet Vice Presidents (or designees) should utilize the attached checklist as well as the guidance provided on the CLD website to determine whether the bonus request meets the required qualifications.

1. Submit the required documentation to Human Resources by January 31, 2013.  Completed Recognition Award Notice with attached documentation and all required signatures should be submitted to Judy Kwitnieski in the Office of Human Resources/Fairfax House by 5 p.m. on Thursday, January 31, 2013. 

Bonus issuance is contingent on budget availability. All approved bonuses will be issued to the employee within 30 days of approval. 

Questions:  For more information or clarification on the process, please contact Judy Kwitnieski in the Office of Human Resources at jkwitnie@umw.edu or 654-2051.

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Dear Colleagues: 

Last Monday, the Governor issued his recommended amendments for the final year of the 2012 – 2014 Biennial budget.  These amendments, if agreed to by the General Assembly  during their upcoming session, will become effective for the July 1, 2013 – June 30, 2014 Fiscal Year.  A summary of his proposed actions is attached. Gov budget highlights-12_17_12

Please feel free to contact Paul Messplay or me if you have questions. 

Happy Holidays to all. 

Rick 

Richard R. Pearce

Vice President for Administration and Finance and CFO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1020

(540) 654-1162 (fax)

rpearce@umw.edu

Dear UMW Community,

During the holiday season it is typical to see an increase in phishing and spam emails, and this year is no different.  UMW is seeing an increase in the amount of spam, phishing emails, and viruses so we ask you to be extra cautious.  During this time of year many people are buying items online and mailing or receiving packages, which may make you the perfect target of phishing emails that look very similar to an email you would receive from a legitimate company.  When in doubt, DELETE IT!

Providing your account information or clicking a link in an email from an unknown sender or in a suspicious email from a known sender not only can compromise your account – it can cause problems and delays to the entire UMW email system. 

UMW IT and other reputable organizations will never ask you to confirm your account information through email.

• Immediately delete any message that you receive asking for your credentials or any other personal information.  Do NOT respond to these messages!
• If you replied to a phishing message or believe that your account has been compromised, change your password immediately. 

Users who give out account information via email allow spammers and/or criminals to access their accounts either to send additional SPAM through our email system to internal and external users or access the content of your mailbox.  This is a serious security concern and may cause external email providers may elect to blacklist UMW (preventing email messages to be sent to or received from external senders including students).  Mailboxes that are used to send SPAM will be immediately suspended and users will be contacted until we can properly secure the account.

For more information on how UMW protects you and what you can do to protect yourself please visit the UMW page on phishing.  You can copy and paste the following link into your browser or search for “phishing” on the UMW home page (http://technology.umw.edu/information-security/phishing/)

Report suspicious emails. Suspicious emails or concerns about your account being compromised should be reported immediately to it-abuse@umw.edu.

• If you need assistance, please contact the Help Desk at HelpDesk@umw.edu or (540) 654-2255

Ray Usler,  CISSP, CISM                                                 John Sherman

Director of IT Security and ISO                                         IT Security Analyst

University of Mary Washington                                        University of Mary Washington

540-654-2152                                                                   540-654-1447

rusler@umw.edu                                                              jsherman@umw.edu

This email is being sent to you in accordance with the UMW Broadcast Email Policy. Please do not respond directly to this message with comments or questions, but to the office or individuals listed above

SAC Election Results

The following team members have been elected to serve a three year term on the Staff Advisory Council. The term will begin in January 2013. Congratulations! 

Administrative Faculty

David Berreth             

Kevin Caffrey

Lisa Ames

Cheryl Mason (appointed to a one year term)

Classified

Abbie McGhee

Dei Bayer

Laura Allison

Les Johnson

Pam Verbeck

Wage

Libby Myers 

Feel free to contact me with any further questions or concerns. 

Regards, 

Michael L. Howard

Assistant Dean, Bachelor of Liberal Studies 

University of Mary Washington

1301 College  Avenue

Lee Hall, Room 437

Fredericksburg, VA 22401

As the fall 2012 semester draws to a close, I want to provide you with more information about the Strategic Resource Allocation process that I’ve announced. This process will begin early in the new year and continue into the fall of 2013. As I had noted at the opening meeting of the faculty last August, I believe that it is essential to begin this exercise now as the next step in advancing UMW’s position among the region’s  and nation’s outstanding public liberal arts and sciences institutions. It is this fundamental commitment to excellence and continuous improvement that defines Mary Washington and drives the Strategic Resource Allocation process.

Understand that UMW is not facing a state of financial exigency. While budgets are tight, we have all worked together to maximize efficiency, and for that, I am most grateful for your extraordinary commitment to this remarkable institution.  However, in the current economic climate, two of our primary sources of revenue, state support and tuition increases, will be very limited, going forward.  A third potential source of new revenue, increasing undergraduate enrollment, presents challenges and practical limitations as well. Thus, we can expect very limited new funds from these traditional revenue sources.

I am convinced that, in order to move the institution forward, we must take steps now to make UMW more distinctive through strategic investment in existing programs and/or the creation of new ones that increase our competitiveness. We must look internally for the resources to make these changes.  Failing to do so virtually guarantees a continued decline in our ability to recruit and retain the very best faculty and students.

Last week, Larry Goldstein, president of Campus Strategies, LLC, spent a full day on campus conferring with several groups of faculty and administrators. He was here at my invitation to assist in the development of a framework for the analysis.  I am pleased to share with you the broad outline of that framework.

First and foremost, Mr. Goldstein will be serving in the role of facilitator, to provide expertise in setting up a process that will work best within the context of the University of Mary Washington.  While Mr. Goldstein is a nationally-recognized leader in this area, having worked with more than 200 colleges and universities in similar studies, each process is unique and is designed by the particular institution.  I emphasize that we are in full control of our study and that UMW, with Larry’s assistance, will be establishing a process that is respectful of our culture and unique to our own situation.

The Strategic Resource Allocation process will be coordinated by Ian Newbould, Interim Provost, and Rick Pearce, Vice President for Administration and Finance.  As coordinators, they will serve as the official external spokespersons for this project, but will not participate in any deliberations.  The work of the study will be conducted by two task forces:  one to examine academic programs and another to examine all support programs.

The academic task force will be comprised exclusively of teaching faculty. I believe that it is most appropriate for the faculty to examine and make recommendations regarding the future directions of the academic programs at the University.  I am working with the University Faculty Council on the best manner in which to make the appointments of faculty to this task force.  It is imperative that the individuals asked to serve will not be representing any individual unit, discipline, or constituency, but rather they will bring to the deliberations a broad, open-minded view and an institutional perspective.

The support programs task force also will be broadly constituted.  While it will include members of the teaching faculty, the largest share of members will come from administrative areas.  If feasible given the anticipated workload of the task force, I also hope to have a student member of this task force.  Again, we will be seeking individuals who understand the broad needs of the University, and appreciate the goals of the Strategic Resource Reallocation process.

Both task forces will receive an appropriate level of administrative and logistical support to support their program reviews.  Additionally, they will rely on advice from Larry Goldstein, who will serve as a facilitator to assist with the work of the groups. It is important to note that the task forces will be charged with making recommendations, but not with responsibility for implementation. There will be a deliberative process for the review of the final reports, which will be made publically available upon completion.  Ultimately it will be my responsibility as President, as charged by the Board of Visitors, to determine which recommendations to accept and to establish the timetable for implementation.

Although the specific assessment criteria and weighting factors will be developed by the respective task forces, their charges will contain the following essential elements:

First, the criteria must be holistic.  That is, they must take into consideration the full gamut of assessment factors including qualitative and quantitative, financial and nonfinancial, and any other relevant measures of performance.

Second, the criteria must result in a fair assessment of all programs. Although the differences among programs will result in some programs faring better on some criteria than others, the selection and weighting of criteria must ensure that no individual program is unfairly treated in the process.

It is my expectation that this will become a discipline that is used periodically by the University to revisit institutional priorities.  Within this process we must also provide a means for bringing forward new program proposals. I am receptive to suggestions about this important aspect of our study.

I know the task before us is challenging and that it will require patience, trust, and a spirit of cooperation from all segments of the University community.  However, in order for UMW to achieve and sustain a position of preeminence among the nation’s public liberal arts institutions, I believe this effort is necessary.  I have no preconceived ideas about the outcomes or recommendations that will emerge from the process.  Instead, I have confidence in the validity of the undertaking and the quality of work anticipated from all participants.  I am confident that we will emerge from this process as a stronger institution.

From President Richard V. Hurley