Category: Announcements

Information Technologies is planning several changes to IT systems aimed at improving the user experience and providing for more secure access to university data and collaboration resources. These changes will result in the replacement of EagleNet. EagleNet, built on the SharePoint 2007 platform, currently hosts the portal, Department sites, MySites, and the UMW Reporting Center. Moving forward, these functions will be moved into two separate platforms.

SharePoint 2010 will house Department Sites and the UMW Reporting Center. MySites will be eliminated for all users and SharePoint 2010 will only be accessible to faculty and staff. The primary goal of this project is to improve the security and functionality of SharePoint and the Reporting Center.

Information Technologies and Web Communications are working collaboratively to create a new site which will be accessible to all faculty, staff, and students. This site will include aggregation of important links to relevant UMW content / access to systems, as currently provided by Eaglenet. The proposed replacement would entail leveraging the UMW.edu platform to host this content for students, faculty and staff. The “mashup” site would aggregate custom channels and links, offer a pass-through to UMW systems, and allow for helpful items (like a link to the password-reset utility).

We will be communicating additional details about these projects later in the fall semester.  Additional information will be posted at: http://technology.umw.edu/pmo/projects-and-initiatives/sharepoint2010/. If you have any questions in the interim, please contact Sean O’Brien, IT Project Manager, at sobrien@umw.edu or 654-1027.

Planned Outages: 9/28-9/29

This weekend IT will conduct routine maintenance on Banner and EagleNet/SharePoint.  EagleNet will be inaccessible during the maintenance window from Friday, September 28 at 6 p.m. until Saturday, September 29 at 6 a.m.  Banner will be offline from Friday, September 28 at 6 p.m. until approximately noon on Saturday, September 29.

Please contact the IT Help Desk at 654-2255 or helpdesk@umw.edu or the IT Project Management Office at sobrien@umw.edu.  Updates will be posted at http://technology.umw.edu and https://twitter.com/umwIT.

To:  Faculty and Staff

FROM: Rick Pearce

Subject:  Employee Reimbursement for Purchases

Recent audits by Virginia’s Division of Purchases and Supply (DPS) and the Auditor of Public Accounts (APA), have reflected an intensified scrutiny of NON –TRAVEL REIMBURSEMENTS to Faculty and Staff.

As a gentle reminder, purchases by faculty and staff for which reimbursement will be sought should be a very last resort and must be done in compliance with purchasing policies and procedures (i.e., SWAM quotes).  Apparently, there has been a statewide increase in using this reimbursement approach to avoid State procurement regulations.

Regretfully, we cannot guarantee that folks who do not comply with procurement procedures will be reimbursed for their expenses.

UMW procedures are included at the following links:

Accounts Payable reimbursement information and procedures http://adminfinance.umw.edu/ap/reimbursements/

Please contact Leigh Penn at extension 1226 or lpenn@umw.edu with any questions.

Purchasing policies and procedures  http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/ 

Please contact Pauline Jenkins at extension 2260 or pjenkins@umw.edu with any questions.

 — Richard R. Pearce, Vice President for Administration and Finance and CFO

The following message is from the University of Mary Washington Office of Emergency Management and Safety: 

The quarterly testing of the Area Warning System originally scheduled for Friday, September 21 has been canceled. For more information, contact Christopher D. Cash, emergency systems integrator, at ccash@umw.edu or 540/654-1579.

On Monday, September 24 and Tuesday, September 25, the State Council of Higher Education for Virginia (SCHEV) will meet at the University of Mary Washington.  Meetings will begin at 1 p.m. on Monday and continue through 12:30 p.m. on Tuesday.  The meetings will be held in Lee Hall Rooms 411 and 412 on the Fredericksburg campus.

Included on the agenda is a joint meeting with the Council of Presidents, a group that is comprised of Virginia public college and university presidents.  President Hurley is currently vice chairperson of the Council of Presidents.  He also serves on the Higher Education Advisory Committee (HEAC).

For more information or to view the full agenda, visit http://www.schev.edu/council/AgendaBookIndex.asp.