Category: Announcements

From the Offices of Human Resources and Payroll

To:          UMW Faculty and Staff
From:      The Offices of Human Resources and Payroll
Subject:  2012 Bonus Pay
Date:       October 1, 2012

The Governor and General Assembly have approved a one-time bonus for all salaried employees, including part time classified employees. In addition, President Hurley has approved a one-time bonus for wage employees paid an hourly rate for hours worked.

Here are the specifics:

• Salaried full and part time employees who were employed April 1, 2012 and remain employed on November 24, 2012, will receive a one-time 3% bonus, which will be paid on November 30, 2012.
• Salaried employees are instructional, research, post-doctoral fellows, administrative and professional faculty, and classified staff.
• A/P faculty and classified employees must have satisfactory 2012 performance evaluations (Below Contributor and Unsatisfactory ratings are not eligible).  Classified employees may have received no Written Notices within the 2012 performance cycle.
• All eligible employees will receive 3% before withholding.  There is no option for variable amounts.
• The bonus for salaried full and part time employees will be calculated using the employee’s annual salary that is creditable for retirement contribution (base salary plus special pay items) active as of November 24, 2102. Special pay actions are those included on the faculty appointment letter that are active as of November 24, 2012.
• Wage employees who were employed April 1, 2012 and remain employed on November 24, 2012 will receive a one-time bonus equal to 3% of their calendar year to date regular earnings as of November 18, 2012. The wage employee bonus will be paid on December 12, 2012.
• Bonuses will be processed and taxed in accordance with state and federal guidelines.
• Bonus payments are subject to garnishment withholding. If you currently have a court ordered garnishment reducing your net pay, you may contact the Payroll Office with specific questions on how your bonus pay will be affected.
• Employees may contribute the bonus to their 403(b) or 457 supplemental retirement account (subject to calendar year maximum contribution limits). Please initiate this process with the Payroll Office no later than October 31, 2012.
• The bonus is considered a discretionary bonus and will not be included in overtime calculations.

Please contact the Offices of Human Resources or Payroll with any questions.

The following message is from the UMW Police Department: 

The University of Mary Washington Annual Security Report has been published for 2012. This report includes statistics for the previous three years concerning crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of Mary Washington; and on public property within or immediately adjacent to and accessible from, the campus.

Also included are policy statements that address the school’s policies, procedures and programs concerning safety and security. For example, policies for responding to emergency situations and sexual offenses are included.

You may  obtain a copy of this report by contacting the University of Mary Washington Department of Public Safety at 540/654-1025 or by accessing the following website:

http://www.umw.edu/police/annual-security-report/

UMW Police Department

Brent House

1301 College Avenue

Fredericksburg, VA. 22401-5300

(W)540-654-1025

(F)540-654-1073

Information Technologies is planning several changes to IT systems aimed at improving the user experience and providing for more secure access to university data and collaboration resources. These changes will result in the replacement of EagleNet. EagleNet, built on the SharePoint 2007 platform, currently hosts the portal, Department sites, MySites, and the UMW Reporting Center. Moving forward, these functions will be moved into two separate platforms.

SharePoint 2010 will house Department Sites and the UMW Reporting Center. MySites will be eliminated for all users and SharePoint 2010 will only be accessible to faculty and staff. The primary goal of this project is to improve the security and functionality of SharePoint and the Reporting Center.

Information Technologies and Web Communications are working collaboratively to create a new site which will be accessible to all faculty, staff, and students. This site will include aggregation of important links to relevant UMW content / access to systems, as currently provided by Eaglenet. The proposed replacement would entail leveraging the UMW.edu platform to host this content for students, faculty and staff. The “mashup” site would aggregate custom channels and links, offer a pass-through to UMW systems, and allow for helpful items (like a link to the password-reset utility).

We will be communicating additional details about these projects later in the fall semester.  Additional information will be posted at: http://technology.umw.edu/pmo/projects-and-initiatives/sharepoint2010/. If you have any questions in the interim, please contact Sean O’Brien, IT Project Manager, at sobrien@umw.edu or 654-1027.

Planned Outages: 9/28-9/29

This weekend IT will conduct routine maintenance on Banner and EagleNet/SharePoint.  EagleNet will be inaccessible during the maintenance window from Friday, September 28 at 6 p.m. until Saturday, September 29 at 6 a.m.  Banner will be offline from Friday, September 28 at 6 p.m. until approximately noon on Saturday, September 29.

Please contact the IT Help Desk at 654-2255 or helpdesk@umw.edu or the IT Project Management Office at sobrien@umw.edu.  Updates will be posted at http://technology.umw.edu and https://twitter.com/umwIT.

To:  Faculty and Staff

FROM: Rick Pearce

Subject:  Employee Reimbursement for Purchases

Recent audits by Virginia’s Division of Purchases and Supply (DPS) and the Auditor of Public Accounts (APA), have reflected an intensified scrutiny of NON –TRAVEL REIMBURSEMENTS to Faculty and Staff.

As a gentle reminder, purchases by faculty and staff for which reimbursement will be sought should be a very last resort and must be done in compliance with purchasing policies and procedures (i.e., SWAM quotes).  Apparently, there has been a statewide increase in using this reimbursement approach to avoid State procurement regulations.

Regretfully, we cannot guarantee that folks who do not comply with procurement procedures will be reimbursed for their expenses.

UMW procedures are included at the following links:

Accounts Payable reimbursement information and procedures http://adminfinance.umw.edu/ap/reimbursements/

Please contact Leigh Penn at extension 1226 or lpenn@umw.edu with any questions.

Purchasing policies and procedures  http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/ 

Please contact Pauline Jenkins at extension 2260 or pjenkins@umw.edu with any questions.

 — Richard R. Pearce, Vice President for Administration and Finance and CFO