Category: Announcements

With more than 100 Facebook pages, Twitter accounts and other social media platforms that represent UMW, groups across campus understand the opportunities social media present.

UMW’s social media guidelines, now available online, can be a helpful resource if you are in the process of re-assessing your social media account or if you are considering creating a new account.  The document reviews general guidelines for university-affiliated social media pages, proper usage of the brand and logo, opportunities to share with official UMW pages and helpful resources.

For more information, visit http://www.umw.edu/news/media-resources/social-media-guidelines/ or contact University Relations at (540) 654-1055.

June 2012 Updates and Announcements

• SPCC News
• Surplus Property on GovDeals.com
• Contract News
• Small Business eVA Spend
• Reimbursement Reminder
• Central Storeroom & Bookstore Inventory Close Dates
• ‘Flight School’ – Open House on June 22

SPCC NEWS

Beat the Sweep…SPCC Cardholders and Reviewers are now receiving a monthly “Beat the Sweep” email from Melissa Myers, UMW SPCC Program Administrator.  The message advises cardholders and reviewers to code and sign-off of all transactions (from the prior month billing cycle) in advance of the 22^nd of each month in order to comply with program timelines.

Important things to remember:

• If you will be out of the office and unable to meet the monthly sign-off deadline, notify the Purchasing Office in advance of your departure.
• Cardholders must code transactions timely; transactions will route to reviewers only after they are coded and signed-off by cardholder.   Reviewers will not see transactions that are unsigned by cardholders.

This monthly message goes to all SPCC contacts, if coding and sign-offs are complete, we thank you in advance and no further action is needed.

If you have any questions, please contact the SPCC Program Administrator, Melissa Myers: mmyers@umw.edu or call x1057.

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SURPLUS ITEMS ON GOVDEALS.COM

The University of Mary Washington, an agency of the Commonwealth of Virginia, offers surplus property for sale to other state agencies and local governments which may be purchased from www.govdeals.com.  State employees are eligible to purchase surplus property in an amount less than $500.

For more information or assistance, please contact David Hatcher or call x2092.

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CONTRACT NEWS

Recently Awarded:

• Campus Dining Services… Intent to Award has been posted:  Sodexo
• Anderson Center Irrigation and Slope project… Home and Turf, Inc.

Under Review: 

• Architectural and Engineering Design Services for the Renovation of Woodard and Mercer…Proposals under evaluation
• Paving Services… Bids currently under review.

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UMW SMALL BUSINESS SPEND

The following diagram shows the current FY small business spend percentage for UMW as reported in eVA.

Hats off to UMW departments with top eVA small business spend numbers for the month of May!

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REIMBURSEMENT REMINDERS

UMW utilizes eVA as our first point of entry for all purchase orders.  There are a limited number of occasions when a reimbursement is legitimate (beyond the scope of travel).  State and University procurement policies shall be followed at all times.  Please keep in mind that the Reimbursement Request Form is not to be used to circumvent procurement regulations.  Department faculty and staff should work with their buyers to make necessary purchases of goods and services.  Additional information regarding purchasing and reimbursements can be found at the links below.

Purchasing policies and procedures  http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/

Accounts Payable reimbursement information and procedures http://adminfinance.umw.edu/ap/reimbursements/

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INVENTORY CLOSING DATES:  

UMW Central Storeroom will close June 27 – 29

UMW Bookstore will close June 28 – 29

We will re-open on Monday, July 2.

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‘FLIGHT SCHOOL’ – OPEN HOUSE ON JUNE 22

We look forward to partnering with Residence Life and other campus departments to support Flight School 2012!

For more information, visit the Residence Hall website:  www.umw.edu/flightschool  or call x1058.

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Please contact Business Services for information and assistance at x1576.

Erma A. Baker   CPPO, VCO

Assistant Vice President for Business Services and CPO

University of Mary Washington

1301 College Avenue

Fredericksburg, Virginia 22401

ebaker@umw.edu

540-654-2043

Dear Faculty and Staff  

After thoughtful consideration and evaluation of the service needs of students and faculty, the university is designing a new single unit devoted to student success.  This will be accomplished by merging our current offices of career services  and academic services into one integrated department. It is our goal to have student and career counseling, as well as the development of other needs such as student retention and internship development, take place under one roof and managed as one department in a manner that optimizes the talent and work of our staffs. 

In the near future a search for a director of the new department will take place.  In the meantime, Associate Provost Fred Pierce will oversee the restructuring of the two departments.  I look forward to his leadership of this important endeavor.  As the process develops, you will hear more of the exciting changes taking place in our delivery of academic and career services. 

Sincerely, 

Ian Newbould 

Ian D.C. Newbould

Interim Provost,

University of Mary Washington 

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1929

(540) 654-1164 (fax)

inewboul@umw.edu

Crime Alert – June 26, 2012

LOCATION: City of Fredericksburg

The City of Fredericksburg has recently experienced multiple instances of property being stolen from vehicles at many locations within the city.  Several of these vehicles have been in the vicinity of the University of Mary Washington, including College Avenue and Sunken Road.  Two larcenies have occurred on UMW property, at the Alvey Drive parking deck. The majority of these larcenies have been a crime of opportunity, involving an unlocked vehicle.  In a few instances, items of value were left where they were easily observed and the vehicle was damaged to facilitate access to the property in the vehicle. 

Students, faculty and staff should be cognizant of valuables not being left in plain sight in a vehicle and should lock the doors whenever a vehicle is unattended. 

For more information, contact the University of Mary Washington Police Department at 540/654-1025.

General Crime Prevention Reminders – On and Off Campus

The UMW community and guests are urged to continue good crime prevention practices to include the following:

• Lock your car doors and do not leave valuables in plain sight.
• For a suspicious noise or disturbance on campus, call 540-654-4444.  Off campus, call 911.
• Be alert and aware of your surroundings while traveling on or off campus.
• Travel in well lit areas whenever possible, on or off campus.
• Do not walk alone. 

Immediately report any conduct of a suspicious or unusual nature to police. The UMW Police Department may be reached 24 hours a day, every day of the year, at 540/654-1025. The UMW Police also may be reached by calling 4444 from any on-campus phone.  UMW Police maintain direct radio and phone contact with the Fredericksburg Police, 24 hours a day.

It is with deep sorrow that we notify the university community of the passing of Cheryl Hawkinson-Melkun, Assistant Professor, College of Business, a university employee of 16 years. She is best known for many years of service with the Stafford Campus writing center, prior to assuming her most recent teaching role.

Cheryl was dedicated to her students. One of her students once wrote, “Her enthusiasm and interest in the topic were infectious.”  Her department chair, Raul Chavez, commented, “Her legacy as a dear friend, colleague, and former Director of the Writing Center will live on forever in our memory.”

Our thoughts and prayers are with Cheryl’s family at this time. As listed in the obituary in the Free Lance-Star, the family will receive friends from 6 to 8 p.m. Friday, June 22, at Mullins and Thompson Funeral Service in Fredericksburg. A service will be held at 1 p.m. Saturday, June 23, at Fredericksburg United Methodist Church. Burial will be private.